Skip to main content
W
Who's In

8 Best Wellness Retreat Booking Software in 2026

From yoga retreats to holistic wellness centres: retreat and wellness booking platforms compared on pricing, features and ease of use for independent operators.

Who's In makes Who's In Studio, ranked first here. Competitor prices are from each company's own public pricing page, checked 5 October 2026.

Last updated: October 2026 · 8 platforms compared

Quick Comparison

#PlatformBest ForStarting Price
#1Who's In StudioOur PickWellness centres with a weekly timetable$19/mo ($15.83/mo billed annually); Growth $49/mo
#2MindbodyLarge wellness businessesStarter from $79/mo per location; higher plans quote-only
#3VagaroSpa-led wellness businessesFrom £20/mo for 1 bookable calendar (UK page); extra calendars cost more
#4Retreat GuruRetreat centres needing accommodation bookingSee Retreat Guru's own pricing page
#5BookRetreatsMarketing retreats through a marketplaceSee BookRetreats's own pricing page
#6Acuity SchedulingPractitioners booking 1-on-1 sessions$20/mo (Starter, billed monthly)
#7WellnessLivingWellness centres with appointments and retailStarter $69/mo (1 staff member); Business $199/mo
#8MomoyogaYoga teachers starting outFree plan; Standard €29/mo billed annually

Prices from each provider's own pricing page, checked October 2026.

#1

Who's In Studio

Editor's Choice

Best value for the class side of a wellness business: the daily timetable, packs and check-in

Pricing
$19/mo ($15.83/mo billed annually); Growth $49/mo

Pros

  • $19/mo for up to 99 active members, every feature on both plans
  • 0% Who's In fee on member payments (charged on your own Stripe account)
  • Waivers enforced at booking, wallet membership passes, waitlist auto-promotion

Cons

  • No accommodation, room-night or retreat-package booking
  • No retreat marketplace or discovery
  • Email reminders only
Wellness centres with a weekly timetableYoga & meditation studiosHybrid and online sessions

Verdict: Best value for wellness centres that run a regular class timetable alongside retreats. Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. It covers class scheduling, memberships, class packs, waitlists, waivers, QR check-in and instructor pay calculation. For the retreat itself (accommodation and packages), pair it with a retreat booking tool.

Try Who's In Studio
#2

Mindbody

Industry standard for large and multi-location studios

Pricing
Starter from $79/mo per location; higher plans quote-only

Pros

  • Large consumer marketplace that can bring new clients
  • Broad business suite, including payroll, POS and retail
  • The most recognised brand in fitness software

Cons

  • Starter from $79/mo per location, priced per location
  • Accelerate and Ultimate prices only after a sales call
Large wellness businessesMulti-location operations

Verdict: The go-to for large studios and chains that want an all-in-one business suite and marketplace exposure. For a single-location studio: Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.

#3

Vagaro

Best for businesses that mix classes with salon and spa services

Pricing
From £20/mo for 1 bookable calendar (UK page); extra calendars cost more

Pros

  • Low entry price for one bookable calendar
  • Consumer marketplace for local discovery
  • Payment processing and POS available

Cons

  • Each extra bookable calendar adds a licence fee
  • Built around salon and spa appointments, not a class timetable
Spa-led wellness businesses

Verdict: Good value for a solo practitioner or a salon-studio hybrid. Each extra bookable calendar adds cost, and the product is appointment-first.

#4

Retreat Guru

Retreat booking and marketplace

Pricing
See Retreat Guru's own pricing page

Pros

    Cons

    • We could not check Retreat Guru's current prices
    Retreat centres needing accommodation booking

    Verdict: Check Retreat Guru's own site for current plans and prices.

    #5

    BookRetreats

    Retreat marketplace

    Pricing
    See BookRetreats's own pricing page

    Pros

      Cons

      • We could not check BookRetreats's current prices
      Marketing retreats through a marketplace

      Verdict: Check BookRetreats's own site for current plans and prices.

      #6

      Acuity Scheduling

      Appointment scheduling for solo practitioners

      Pricing
      $20/mo (Starter, billed monthly)

      Pros

      • Excellent 1-on-1 appointment booking
      • Client intake forms
      • Squarespace integration

      Cons

      • Built around appointments, not a class timetable
      • Standard $34/mo and Premium $61/mo for more features
      Practitioners booking 1-on-1 sessions

      Verdict: The right tool when clients book time with a person. A class timetable with memberships and packs fits a studio platform better.

      #7

      WellnessLiving

      All-in-one platform for studios, salons and spas

      Pricing
      Starter $69/mo (1 staff member); Business $199/mo

      Pros

      • Classes and appointments in one system
      • POS, SMS and two-way texting
      • Free data migration

      Cons

      • Starter ($69/mo) covers one staff member
      • Unlimited staff starts at Business, $199/mo
      Wellness centres with appointments and retail

      Verdict: Broad and capable, especially if you also book appointments or sell retail. A multi-instructor class studio pays Business prices.

      #8

      Momoyoga

      Yoga-focused scheduling with a free plan

      Pricing
      Free plan; Standard €29/mo billed annually

      Pros

      • A free plan to start
      • Built for yoga teachers and studios
      • Simple setup

      Cons

      • Paid plans billed annually
      • Plus €59/mo and Custom €179/mo for more
      Yoga teachers starting out

      Verdict: A yoga-native start, especially on the free plan; compare features as you grow.

      Compare Who's In Studio

      Ranked #1 in this guide:Who's In StudioWellness retreat booking

      Frequently Asked Questions

      What software do wellness retreat centres use?
      Usually more than one tool: a retreat booking or marketplace platform (Retreat Guru, BookRetreats) for accommodation and packages, and studio software for the regular class timetable. Large centres often run Mindbody or WellnessLiving for everything.
      How much does retreat and wellness booking software cost?
      From each company's own pricing page, checked October 2026: Mindbody: Starter from $79/mo per location; higher plans quote-only; Vagaro: From £20/mo for 1 bookable calendar (UK page); extra calendars cost more; Retreat Guru: See Retreat Guru's own pricing page; BookRetreats: See BookRetreats's own pricing page; Acuity Scheduling: $20/mo (Starter, billed monthly); WellnessLiving: Starter $69/mo (1 staff member); Business $199/mo; Momoyoga: Free plan; Standard €29/mo billed annually. Who's In Studio is $19/mo ($15.83/mo billed annually); Growth $49/mo.
      Can Who's In Studio run a multi-day retreat?
      It can run the retreat's class schedule: sessions in different rooms with their own capacity and facilitator, online or hybrid sessions, waivers and QR check-in. It has no accommodation, room-night or retreat-package booking, so retreat centres pair it with a retreat booking tool.

      Retreat Booking Software That Won't Break the Budget

      From $19/month. Multi-room scheduling. Wallet passes. Class packs. Guests book free.

      Try Who's In Studio