Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

8 Best Wellness Retreat Booking Software in 2026

From yoga retreats to holistic wellness centers — we compared every major retreat booking platform on pricing, features, and ease of use for independent operators.

Last updated: March 2026 · 8 platforms compared · Pricing independently verified

Quick Comparison

#	Platform	Best For	Starting Price
#1	Who's In StudioOur Pick	Wellness retreat operators	From $19/mo — attendees always free, 2.7% on paid bookings
#2	Mindbody	Large wellness businesses	From $99+/mo (as of March 2026, subject to change)
#3	Vagaro	Salons with wellness services	From $25+/mo per user (as of March 2026, subject to change)
#4	Retreat Guru	Retreat discovery and listings	Commission-based per booking (as of March 2026, subject to change)
#5	BookRetreats	Retreat marketing	Commission per booking (as of March 2026, subject to change)
#6	Acuity Scheduling	Individual practitioners	$16-49/mo (as of March 2026, subject to change)
#7	WellnessLiving	Fitness studios	From $59+/mo (as of March 2026, subject to change)
#8	Momoyoga	Small yoga studios	From €12/mo (as of March 2026, subject to change)

Pricing as of March 2026, subject to change.

Who's In Studio

Editor's Choice

Best value for wellness retreat operators — multi-room scheduling, instructor profiles, Wallet passes, and QR check-in

Pricing

From $19/mo — attendees always free, 2.7% on paid bookings

Pros

$19/month with multi-room scheduling and instructor profiles
Wallet passes and QR check-in for seamless guest experience
Class packs and Stripe payments built in — 2.7% flat fee

Cons

No marketplace listing or retreat discovery features
Newer platform — smaller existing user base than Mindbody

Wellness retreat operatorsMulti-room schedulingYoga & meditation retreatsHolistic wellness centers

Verdict: Best value for independent wellness retreat operators who want professional booking, scheduling, and check-in without enterprise pricing. Multi-room support and class packs make it ideal for retreat centers running concurrent sessions.

Mindbody

Comprehensive wellness business platform used by large studios and retreat centers worldwide

Pricing

From $99+/mo (as of March 2026, subject to change)

Pros

Industry-leading platform with massive marketplace exposure
Comprehensive booking, POS, payroll, and marketing tools
Strong brand recognition among wellness consumers

Cons

Expensive — $99+/month before add-ons, with long contracts
Complex setup and steep learning curve for small operators

Large wellness businessesEnterprise retreat centersMulti-location operations

Verdict: The industry standard for large wellness businesses. Comprehensive but expensive and complex. Overkill for independent retreat operators who need booking and scheduling without enterprise overhead.

Vagaro

Salon and spa management platform with some wellness booking features

Pricing

From $25+/mo per user (as of March 2026, subject to change)

Pros

Affordable entry point with strong salon and spa features
Built-in marketplace for client discovery
Good POS and payment processing

Cons

Per-user pricing adds up for retreat centers with multiple staff
Retreat-specific features are secondary to salon focus

Salons with wellness servicesDay spasBeauty and wellness combos

Verdict: Good for salons and day spas adding wellness services. The per-user pricing model and salon-centric design make it less suitable for dedicated retreat operations.

Retreat Guru

Retreat-specific listing and booking platform with global directory

Pricing

Commission-based per booking (as of March 2026, subject to change)

Pros

Purpose-built for retreats with strong global directory
Good SEO and discoverability for retreat centers
Handles multi-day retreat bookings natively

Cons

Commission-based model cuts into margins on every booking
Limited operational tools — no check-in, scheduling, or class management

Retreat discovery and listingsGlobal retreat marketingYoga retreat centers

Verdict: Strong for retreat marketing and discovery through their global directory. The commission model and lack of operational tools mean you still need separate software for day-to-day management.

BookRetreats

Online marketplace connecting retreat seekers with retreat centers worldwide

Pricing

Commission per booking (as of March 2026, subject to change)

Pros

Large marketplace with high-intent retreat seekers
Good for international exposure and bookings
Handles payments and booking communications

Cons

Commission on every booking reduces profit margins
No operational management tools — purely a marketplace

Retreat marketingInternational retreat exposureYoga and meditation retreats

Verdict: Useful as a marketing channel to reach new retreat guests. Not a management tool — you cannot run your retreat operations through BookRetreats alone.

Acuity Scheduling

General-purpose appointment scheduling tool owned by Squarespace

Pricing

$16-49/mo (as of March 2026, subject to change)

Pros

Clean, reliable scheduling with strong calendar integrations
Good for individual practitioners and consultants
Affordable pricing with Squarespace integration

Cons

Not designed for multi-day retreats or group bookings
No retreat-specific features like room allocation or class packs

Individual practitionersSimple appointment booking1-on-1 wellness sessions

Verdict: Solid general scheduling tool for individual wellness practitioners. Falls short for retreat centers needing multi-room scheduling, group bookings, and retreat-specific workflows.

WellnessLiving

All-in-one wellness business management platform for studios and gyms

Pricing

From $59+/mo (as of March 2026, subject to change)

Pros

Comprehensive business management with booking, payments, and marketing
Good reporting and client management features
Rewards program and client retention tools

Cons

Pricing starts at $59+/month — expensive for small retreat operators
Gym and studio focused — retreat workflows require workarounds

Fitness studiosGyms with wellness programsMulti-service wellness businesses

Verdict: Feature-rich platform for wellness studios and gyms. The studio-centric design means retreat operators will need workarounds for multi-day bookings and retreat-specific needs.

Momoyoga

Yoga studio management software with simple class scheduling

Pricing

From €12/mo (as of March 2026, subject to change)

Pros

Very affordable entry point for yoga teachers
Simple and clean interface for class scheduling
Good for single-studio yoga operations

Cons

Limited to yoga — no broader wellness or retreat features
Basic feature set that struggles with multi-day retreat bookings

Small yoga studiosIndependent yoga teachersSimple class scheduling

Verdict: Affordable and simple for independent yoga teachers running regular classes. Too limited for retreat centers that need multi-room scheduling, multi-day bookings, and diverse wellness offerings.

Frequently Asked Questions

What software do wellness retreat centers use?

Wellness retreat centers use a range of tools depending on their size. Large centers often use Mindbody or WellnessLiving for comprehensive management. Independent retreat operators increasingly choose Who's In Studio for its affordable multi-room scheduling and check-in features. Some centers combine a marketplace like Retreat Guru or BookRetreats for marketing with a separate operational tool for day-to-day management.

How much does retreat booking software cost?

Costs vary significantly. Who's In Studio starts at $19/month. Acuity Scheduling ranges from $16-49/month. Mindbody starts at $99+/month with long-term contracts. WellnessLiving starts at $59+/month. Marketplace platforms like Retreat Guru and BookRetreats use commission-based pricing. Momoyoga starts from €12/month but is yoga-specific. Always verify current pricing on each provider's website.

Can Who's In Studio handle multi-day retreats?

Yes. Who's In Studio supports multi-room scheduling, allowing you to create sessions across different rooms and time slots throughout a multi-day retreat. You can set up class packs for retreat packages, use instructor profiles for different facilitators, and manage check-in with QR codes and Wallet passes. Attendees can view the full retreat schedule and RSVP to individual sessions.

Is Who's In cheaper than Mindbody for retreats?

Significantly. Who's In Studio starts at $19/month compared to Mindbody's $99+/month starting price. Who's In charges a 2.7% flat fee on paid bookings with no long-term contracts, while Mindbody typically requires annual commitments with additional fees for add-on features. For independent retreat operators, Who's In delivers the core booking and scheduling features at a fraction of the cost.

Retreat Booking Software That Won't Break the Budget

From $19/month. Multi-room scheduling. Wallet passes. Class packs. Guests book free.