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Who's In

6 Best Studio Booking Software in 2026

We tested Who's In Studio, Mindbody, TeamUp, Vagaro, Glofox, and ClassPass. Here's an honest breakdown of pricing, features, and which platform fits your studio.

Last updated: May 2026 · Hands-on testing · 6 platforms compared

Quick Comparison

PlatformBest ForPricingNo Per-User FeesNo Member Signup
Who's In StudioOur Pick
Yoga studiosFrom $15.83/month (Starter) — no per-transaction fees
Mindbody
Large fitness chainsFrom $139/month (as of March 2026, subject to change)
TeamUp
Boutique fitness studiosFrom $99/month (as of March 2026, subject to change)
Vagaro
Salon-studio hybridsFrom $30/month per user (as of March 2026, subject to change)
Glofox
Boutique fitness franchisesCustom pricing — typically $110+/month (as of March 2026, subject to change)
ClassPass
Studios wanting new client acquisitionRevenue share — studios receive ~$4–$10 per visit (as of March 2026, subject to change)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Best-value studio booking software for yoga, Pilates, and fitness studios — from $15.83/mo

Pricing
From $15.83/month (Starter) — no per-transaction fees

Pros

  • Starts at just $15.83/month — unlimited classes, students, and instructors
  • No platform fees — you keep 100% of member payments
  • No guest account required — members book in seconds

Cons

  • Newer platform — smaller brand presence than Mindbody
  • No built-in marketplace for client discovery

Best For:

Yoga studiosPilates studiosDance studiosMartial arts dojosCrossFit boxesWellness centres

Our Verdict

Best value studio booking software in 2026. Class scheduling, waitlists, QR check-in, recurring class management, and WhatsApp sharing — all included from $15.83/month. No platform fees on member payments undercuts every competitor's monthly subscription.

#2

Mindbody

Industry standard for large multi-location studios

Pricing
From $139/month (as of March 2026, subject to change)

Pros

  • Most recognised brand in the fitness software space
  • Built-in client marketplace with millions of users
  • Comprehensive business management suite (payroll, POS, retail)

Cons

  • Expensive — starts at $139/month with long contracts
  • Steep learning curve and complex admin interface

Best For:

Large fitness chainsMulti-location studiosSpa and wellness businesses

Our Verdict

The go-to for large multi-location studios that need an all-in-one business suite. But the $139+/month price tag and mandatory contracts are overkill for single-location studios or independent instructors.

#3

TeamUp

Solid mid-range option for growing fitness businesses

Pricing
From $99/month (as of March 2026, subject to change)

Pros

  • Clean, modern interface with good mobile app
  • Strong membership and package management
  • Good API and integration ecosystem

Cons

  • No free tier — minimum $99/month
  • Limited customisation on lower-tier plans

Best For:

Boutique fitness studiosCrossFit gymsPersonal training studios

Our Verdict

A strong mid-range choice for growing studios that need membership management. Clean interface and solid integrations, but the $99/month minimum means you're paying before you've proved the model.

#4

Vagaro

Best for studios that also offer beauty and spa services

Pricing
From $30/month per user (as of March 2026, subject to change)

Pros

  • Affordable per-user pricing model
  • Built-in POS and payment processing
  • Good marketplace for client discovery

Cons

  • Per-user pricing adds up quickly for studios with many instructors
  • Interface cluttered with beauty/salon features irrelevant to fitness studios

Best For:

Salon-studio hybridsSpa and beauty businessesIndependent practitioners

Our Verdict

Good value for solo practitioners or salon-studio hybrids. The per-user pricing is affordable for individuals but gets expensive fast if you have multiple instructors. Interface is beauty-focused, not fitness-first.

#5

Glofox

Enterprise-grade studio management for scaling brands

Pricing
Custom pricing — typically $110+/month (as of March 2026, subject to change)

Pros

  • Branded mobile app builder included
  • Strong franchise and multi-location support
  • Good analytics and retention tools

Cons

  • No transparent pricing — must book a sales call
  • Locked into long contracts with high minimum commitment

Best For:

Boutique fitness franchisesScaling studio brandsPremium fitness experiences

Our Verdict

Built for studios ready to scale into a franchise or multi-location brand. The branded app builder is a genuine differentiator. But opaque pricing and long contracts make it a bad fit for studios still finding their footing.

#6

ClassPass

Marketplace model — brings new clients but at a cost

Pricing
Revenue share — studios receive ~$4–$10 per visit (as of March 2026, subject to change)

Pros

  • Large consumer marketplace drives new walk-ins
  • Good for filling empty spots in off-peak classes
  • No upfront cost — pay only on completed visits

Cons

  • Low per-visit revenue (often below studio break-even)
  • Cannibalises full-price memberships — existing members switch to ClassPass

Best For:

Studios wanting new client acquisitionFilling off-peak class slotsUrban studios with high competition

Our Verdict

Useful as a supplementary acquisition channel to fill empty class slots, but dangerous as a primary booking system. The revenue share model often undercuts your own membership pricing and trains clients to shop on price.

How We Evaluated

Pricing

Monthly fees, transaction costs, and contracts

Class Scheduling

Recurring classes, instructor management, and timetables

Member Experience

Booking friction, check-in, and communications

Ease of Setup

Time to launch and learning curve

Frequently Asked Questions

What is the best value studio booking software in 2026?
Who's In Studio is the best value studio booking software in 2026. Starting at $15.83/month, it offers class scheduling, waitlist management, QR check-in, recurring class support, and WhatsApp-native sharing — all included. No platform fees on member payments and no per-user charges.
How much does studio booking software typically cost?
Most studio booking software charges $99–$200+/month. Mindbody starts at $139/month, TeamUp at $99/month, and Glofox requires custom pricing (typically $110+/month). Who's In Studio starts at $15.83/month — a fraction of the cost — with no platform fees on member payments and no per-staff charges.
Do I need studio booking software if I only have a few classes?
Yes — even small studios benefit from automated waitlists, reminders, and check-in. Manual booking via text or email leads to no-shows, overbooking, and wasted time. Who's In Studio starts at $15.83/month, making it accessible for studios of any size.
Can studio booking software handle recurring classes?
Most studio software supports recurring schedules, but the quality varies. Who's In Studio lets you set up recurring classes once and they run automatically — including automatic waitlist management and reminders for each session. Mindbody and TeamUp also support recurring schedules but require paid plans.
What's the best Mindbody alternative for small studios?
Who's In Studio is the best Mindbody alternative for small and mid-size studios. It offers the core features studios actually need — class scheduling, bookings, waitlists, check-in, and payments — starting at just $15.83/month, versus Mindbody's $139+/month with mandatory contracts.
Do members need to download an app to book classes?
With Who's In Studio, no — members book via a mobile-optimised web link with no app download or account creation required. This dramatically reduces booking friction. Mindbody and Glofox push members to download their branded apps, adding an extra step.

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