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Who's In

6 Best Studio Booking Software in 2026

Who's In Studio, Mindbody, TeamUp, Vagaro, Glofox and ClassPass compared: pricing, features and which platform fits your studio.

Who's In makes Who's In Studio, ranked first here. Competitor prices are from each company's own public pricing page, checked 5 October 2026.

Last updated: October 2026 · 6 platforms compared

By Craig Pollard, Founder & CEO · Reviewed October 2026

Quick Comparison

PlatformBest ForPricingPrice Published
Who's In StudioOur Pick
Yoga studios$19/mo ($15.83/mo billed annually); Growth $49/mo
Mindbody
Large fitness chainsStarter from $79/mo per location; higher plans quote-only
TeamUp
Boutique fitness studios$119/mo for up to 100 active customers
Vagaro
Salon-studio hybridsFrom £20/mo for 1 bookable calendar (UK page); extra calendars cost more
Glofox
Boutique fitness franchisesQuote-only (no published prices)
ClassPass
New client acquisitionPer-visit payouts on ClassPass's terms (not published)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Best-value studio booking software for yoga, Pilates, dance and fitness studios

Pricing
$19/mo ($15.83/mo billed annually); Growth $49/mo

Pros

  • $19/mo for up to 99 active members, every feature on both plans
  • 0% Who's In fee on member payments (charged on your own Stripe account)
  • Waivers enforced at booking, wallet membership passes, waitlist auto-promotion

Cons

  • Newer platform — smaller brand recognition than Mindbody
  • No consumer marketplace for client discovery
  • Email reminders only (no SMS or push); no retail / POS

Best For:

Yoga studiosPilates studiosDance studiosMartial arts dojosCrossFit boxesWellness centres

Our Verdict

Best value studio booking software in 2026. Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. It covers class scheduling, memberships, class packs, waitlists, waivers, QR check-in and instructor pay calculation.

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#2

Mindbody

Industry standard for large and multi-location studios

Pricing
Starter from $79/mo per location; higher plans quote-only

Pros

  • Large consumer marketplace that can bring new clients
  • Broad business suite, including payroll, POS and retail
  • The most recognised brand in fitness software

Cons

  • Starter from $79/mo per location, priced per location
  • Accelerate and Ultimate prices only after a sales call

Best For:

Large fitness chainsMulti-location studiosSpa and wellness businesses

Our Verdict

The go-to for large studios and chains that want an all-in-one business suite and marketplace exposure. For a single-location studio: Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.

#3

TeamUp

Solid mid-range option for growing studios

Pricing
$119/mo for up to 100 active customers

Pros

  • Clean interface with strong membership and pack management
  • Month-to-month, no contract
  • Pricing published by member bracket

Cons

  • $119/mo for up to 100 active customers; $189/mo for 101-200
  • The price rises with every active-customer bracket

Best For:

Boutique fitness studiosCrossFit gymsPersonal training studios

Our Verdict

A strong mid-range choice with good membership management. The price steps up with each active-customer bracket.

#4

Vagaro

Best for businesses that mix classes with salon and spa services

Pricing
From £20/mo for 1 bookable calendar (UK page); extra calendars cost more

Pros

  • Low entry price for one bookable calendar
  • Consumer marketplace for local discovery
  • Payment processing and POS available

Cons

  • Each extra bookable calendar adds a licence fee
  • Built around salon and spa appointments, not a class timetable

Best For:

Salon-studio hybridsSpa and beauty businessesIndependent practitioners

Our Verdict

Good value for a solo practitioner or a salon-studio hybrid. Each extra bookable calendar adds cost, and the product is appointment-first.

#5

Glofox

Studio management for scaling and multi-location brands

Pricing
Quote-only (no published prices)

Pros

  • Branded member app
  • Multi-location and franchise tools
  • Analytics and retention features

Cons

  • No published prices — the pricing page is a quote form
  • Price set in a sales conversation

Best For:

Boutique fitness franchisesScaling studio brands

Our Verdict

Built for studios scaling into multiple locations; the branded app is a real differentiator. Without published prices, an independent studio cannot compare it up front.

#6

ClassPass

Client acquisition marketplace — not studio management software

Pricing
Per-visit payouts on ClassPass's terms (not published)

Pros

  • Large consumer marketplace that sends new clients
  • No upfront cost — paid per completed visit
  • Good for filling off-peak spots

Cons

  • Payout per visit is set by ClassPass, usually below your own drop-in rate
  • Clients can drift from memberships to ClassPass credits

Best For:

New client acquisitionFilling off-peak class slots

Our Verdict

Useful for filling empty spots, but not a booking system for your own members. Use it alongside studio software, not instead of it.

How We Evaluated

Pricing

Monthly fees, transaction costs, and contracts

Class Scheduling

Recurring classes, instructor management, and timetables

Member Experience

Booking friction, check-in, and communications

Ease of Setup

Time to launch and learning curve

Ranked #1 in this guide:Who's In StudioStudio booking software

Compare Who's In Studio

Frequently Asked Questions

What is the best studio software in 2026?
For independent studios, our pick is Who's In Studio (we make it, so weigh that). Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. It covers class scheduling, memberships, class packs, waitlists, waivers, QR check-in and instructor pay calculation, with no Who's In fee on member payments.
How much does studio software cost?
From each company's own pricing page, checked 5 October 2026: Mindbody: Starter from $79/mo per location; higher plans quote-only; TeamUp: $119/mo for up to 100 active customers; Vagaro: From £20/mo for 1 bookable calendar (UK page); extra calendars cost more; Glofox: Quote-only (no published prices); ClassPass: Per-visit payouts on ClassPass's terms (not published). Who's In Studio is $19/mo, or $15.83/mo billed annually.
Do clients need an account or an app to book?
On Who's In Studio: No app to download. Members sign in once with an email link, Google or Apple, then book in one tap. Booking needs an active membership or class pack.
What's the best Mindbody alternative for a studio?
Who's In Studio, if you don't need a consumer marketplace or retail POS. Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.
Can I run private sessions as well as group classes?
Who's In Studio is built for group classes and has no appointment calendar. Studios run privates as capacity-1 classes that members book with a class pack.
Do I need studio booking software if I only run a few classes?
Even a small timetable benefits from automatic waitlist promotion, reminder emails and fast check-in, and from members paying online for packs and memberships. Who's In Studio Starter covers up to 99 active members with every feature.

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