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Who's In

7 Best Pilates Studio Software in 2026

We compared seven Pilates platforms on reformer and mat booking, class packs, memberships and price. Our pick for independent studios is Who's In Studio: separate reformer and mat rooms with their own capacity, class packs, QR check-in and Wallet membership passes, for $19/month or $15.83/month billed annually (up to 99 active members). Mindbody and Mariana Tek suit larger studios with bigger budgets.

Who's In makes Who's In Studio, ranked first here. Competitor prices are from each company's own public pricing page, checked 5 October 2026.

Last updated: October 2026 · 7 platforms compared: Who's In Studio, Mindbody, ClubReady, Vagaro, TeamUp, WellnessLiving and Mariana Tek

Quick Comparison

PlatformPricingPrice Published
Who's In StudioOur Pick
$19/mo ($15.83/mo billed annually); Growth $49/mo
Mindbody
Starter from $79/mo per location; higher plans quote-only
ClubReady
See ClubReady's own pricing page
Vagaro
From £20/mo for 1 bookable calendar (UK page); extra calendars cost more
TeamUp
$119/mo for up to 100 active customers
WellnessLiving
Starter $69/mo (1 staff member); Business $199/mo
Mariana Tek
Quote-only (book a demo)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable full Pilates studio software we compared, with separate reformer and mat rooms

Pricing
$19/mo ($15.83/mo billed annually); Growth $49/mo

Pros

  • Every feature on both plans: Starter for up to 99 active members, Growth unlimited
  • Separate reformer and mat rooms, each with its own capacity
  • Waivers enforced at booking; Apple & Google Wallet membership passes
  • 0% Who's In fee on member payments

Cons

  • Newer platform — smaller brand recognition than Mindbody
  • No consumer marketplace for client discovery
  • Email reminders only (no SMS or push); no retail / POS

Best For:

Independent Pilates studiosReformer studiosMat Pilates instructorsMulti-room Pilates centres

Our Verdict

Best Pilates studio software for independent studios in 2026. Rooms with their own capacity, class packs and memberships, waivers and QR check-in, at the lowest published price in this comparison.

#2

Mindbody

Industry standard for large and multi-location studios

Pricing
Starter from $79/mo per location; higher plans quote-only

Pros

  • Large consumer marketplace that can bring new clients
  • Broad business suite, including payroll, POS and retail
  • The most recognised brand in fitness software

Cons

  • Starter from $79/mo per location, priced per location
  • Accelerate and Ultimate prices only after a sales call

Best For:

Multi-location Pilates chainsStudios needing retail POSConsumer marketplace exposure

Our Verdict

The go-to for large studios and chains that want an all-in-one business suite and marketplace exposure. For a single-location studio: Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.

#3

ClubReady

Club and studio management for larger operators

Pricing
See ClubReady's own pricing page

Pros

    Cons

    • We could not check ClubReady's current prices

    Best For:

    Pilates franchise operationsMulti-location boutique studios

    Our Verdict

    Check ClubReady's own site for current plans and prices.

    #4

    Vagaro

    Best for businesses that mix classes with salon and spa services

    Pricing
    From £20/mo for 1 bookable calendar (UK page); extra calendars cost more

    Pros

    • Low entry price for one bookable calendar
    • Consumer marketplace for local discovery
    • Payment processing and POS available

    Cons

    • Each extra bookable calendar adds a licence fee
    • Built around salon and spa appointments, not a class timetable

    Best For:

    Solo Pilates instructorsPilates-massage hybrid studios

    Our Verdict

    Good value for a solo practitioner or a salon-studio hybrid. Each extra bookable calendar adds cost, and the product is appointment-first.

    #5

    TeamUp

    Solid mid-range option for growing studios

    Pricing
    $119/mo for up to 100 active customers

    Pros

    • Clean interface with strong membership and pack management
    • Month-to-month, no contract
    • Pricing published by member bracket

    Cons

    • $119/mo for up to 100 active customers; $189/mo for 101-200
    • The price rises with every active-customer bracket

    Best For:

    Growing Pilates studiosStudios with active membership programmes

    Our Verdict

    A strong mid-range choice with good membership management. The price steps up with each active-customer bracket.

    #6

    WellnessLiving

    All-in-one platform for studios, salons and spas

    Pricing
    Starter $69/mo (1 staff member); Business $199/mo

    Pros

    • Classes and appointments in one system
    • POS, SMS and two-way texting
    • Free data migration

    Cons

    • Starter ($69/mo) covers one staff member
    • Unlimited staff starts at Business, $199/mo

    Best For:

    Studios that also book appointmentsWellness centre operators

    Our Verdict

    Broad and capable, especially if you also book appointments or sell retail. A multi-instructor class studio pays Business prices.

    #7

    Mariana Tek

    Boutique-fitness platform for growing multi-location brands

    Pricing
    Quote-only (book a demo)

    Pros

    • Built for boutique fitness brands
    • Spot booking and branded experiences
    • Multi-location support

    Cons

    • No published prices — every plan says "Book a demo"
    • Aimed at brands with several locations

    Best For:

    Premium Pilates brandsStudios scaling to several locations

    Our Verdict

    Strong for boutique brands scaling across locations. Independent studios cannot see a price without a demo.

    Frequently Asked Questions

    What is the best Pilates studio software in 2026?
    For independent Pilates studios, our pick is Who's In Studio (we make it, so weigh that). Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. It covers class scheduling, memberships, class packs, waitlists, waivers, QR check-in and instructor pay calculation, with no Who's In fee on member payments.
    How much does Pilates studio software cost?
    From each company's own pricing page, checked 5 October 2026: Mindbody: Starter from $79/mo per location; higher plans quote-only; ClubReady: See ClubReady's own pricing page; Vagaro: From £20/mo for 1 bookable calendar (UK page); extra calendars cost more; TeamUp: $119/mo for up to 100 active customers; WellnessLiving: Starter $69/mo (1 staff member); Business $199/mo; Mariana Tek: Quote-only (book a demo). Who's In Studio is $19/mo, or $15.83/mo billed annually.
    Do clients need an account or an app to book?
    On Who's In Studio: No app to download. Members sign in once with an email link, Google or Apple, then book in one tap. Booking needs an active membership or class pack.
    What's the best Mindbody alternative for a Pilates studio?
    Who's In Studio, if you don't need a consumer marketplace or retail POS. Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.
    Can I run private sessions as well as group classes?
    Who's In Studio is built for group classes and has no appointment calendar. Studios run privates as capacity-1 classes that members book with a class pack.
    Can Pilates studio software handle reformer and mat classes at the same time?
    Yes. On Who's In Studio, each room has its own capacity and equipment, and a class's bookings are capped at the lower of the class and room capacity, so reformer and mat classes can run side by side.

    Compare Who's In Studio

    Ready to Try the #1 Pick?

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