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Who's In?

7 Best Pilates Studio Software in 2026

We tested Who's In Studio, Mindbody, ClubReady, Vagaro, TeamUp, WellnessLiving, and Mariana Tek specifically for Pilates studios.

Last updated: March 2026 · 7 platforms compared

Quick Comparison

PlatformPricingWallet PassesMulti-RoomNo Client Signup
Who's In StudioOur Pick
From $19/mo (Starter) — 2.7% flat fee on paid bookings
Mindbody
From $139/mo (as of March 2026, subject to change)
ClubReady
Custom pricing (as of March 2026, subject to change)
Vagaro
From $30/mo per user (as of March 2026, subject to change)
TeamUp
From $99/mo, scaling with active members (as of March 2026, subject to change)
WellnessLiving
From $89/mo (as of March 2026, subject to change)
Mariana Tek
Custom pricing — typically $200+/mo (as of March 2026, subject to change)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable Pilates studio software — from $19/mo with Wallet passes and QR check-in

Pricing
From $19/mo (Starter) — 2.7% flat fee on paid bookings

Pros

  • From $19/mo — fraction of Mindbody or Glofox cost
  • Multi-room scheduling for Reformer and mat rooms simultaneously
  • Apple & Google Wallet passes auto-generated per booking
  • Built-in QR check-in scanner — no extra hardware
  • No client account required — just book and arrive
  • WhatsApp-native reminders and waitlist notifications

Cons

  • No built-in retail or merchandise POS
  • No consumer marketplace for new client discovery

Best For:

Independent Pilates studiosReformer studiosMat Pilates instructorsMulti-room Pilates centresPrivate Pilates sessionsPilates retreat hosts

Our Verdict

Best Pilates studio software for independent studios in 2026. Multi-room scheduling lets you run Reformer and mat classes simultaneously, while Wallet passes and QR check-in remove the admin burden at the door. All from $19/mo — the lowest price in this comparison by a significant margin.

#2

Mindbody

Enterprise Pilates software with large consumer marketplace

Pricing
From $139/mo (as of March 2026, subject to change)

Pros

  • Largest wellness consumer marketplace
  • Comprehensive feature set: payroll, POS, retail
  • Strong brand recognition in Pilates community

Cons

  • $139+/mo minimum with mandatory add-ons
  • Complex onboarding — weeks before going live
  • Clients must create Mindbody accounts to book

Best For:

Multi-location Pilates chainsStudios needing retail POSConsumer marketplace exposure

Our Verdict

Powerful but expensive. The Mindbody marketplace is valuable for Pilates studios in competitive markets, but $139+/mo is hard to justify for a single-location reformer studio with 8–12 machines.

#3

ClubReady

Pilates and boutique fitness franchise management

Pricing
Custom pricing (as of March 2026, subject to change)

Pros

  • Strong franchise and multi-location management
  • Automated billing and recurring membership charges
  • Good sales pipeline tools for studio growth

Cons

  • Pricing not publicly listed — requires a sales demo
  • Designed for franchise ops — overkill for independents
  • No Apple/Google Wallet passes

Best For:

Pilates franchise operationsMulti-location boutique studiosStudios needing billing automation

Our Verdict

ClubReady is built for Pilates franchise operations. If you're an independent studio not planning to franchise, the complexity and opaque pricing make it a poor fit. Who's In Studio covers all the essentials at $19/mo without the enterprise overhead.

#4

Vagaro

Affordable per-user option with salon/beauty roots

Pricing
From $30/mo per user (as of March 2026, subject to change)

Pros

  • Low $30/mo entry point for solo instructors
  • Built-in client marketplace for local discovery
  • Payment processing and basic POS included

Cons

  • Per-user pricing expensive with multiple Pilates instructors
  • Salon/beauty-first interface — not Pilates-optimised
  • No Apple/Google Wallet passes or QR check-in

Best For:

Solo Pilates instructorsPilates-massage hybrid studiosIndependent wellness practitioners

Our Verdict

Good for solo Pilates instructors at $30/mo, but per-user pricing stings as soon as you hire a second instructor. The interface is built for beauty services, not Pilates class scheduling.

#5

TeamUp

Clean mid-range booking software for Pilates studios

Pricing
From $99/mo, scaling with active members (as of March 2026, subject to change)

Pros

  • Clean interface well-suited to Pilates workflows
  • Strong membership and class pack management
  • Good website integration options

Cons

  • Member-count pricing — expensive as you grow
  • No Apple/Google Wallet passes
  • Client account required for booking

Best For:

Growing Pilates studiosStudios with active membership programmesMulti-instructor Pilates centres

Our Verdict

A solid Pilates booking platform with a clean interface, but member-based pricing that scales against you. No Wallet passes and required client accounts are frustrating for studios focused on reducing friction.

#6

WellnessLiving

Comprehensive wellness management for larger studios

Pricing
From $89/mo (as of March 2026, subject to change)

Pros

  • Comprehensive feature set at a lower price than Mindbody
  • Built-in marketing automation and review tools
  • Good mobile app for clients and instructors

Cons

  • Steep learning curve for smaller studios
  • Some features require higher-tier plans
  • No Apple/Google Wallet passes

Best For:

Mid-to-large Pilates studiosStudios needing marketing automationWellness centre operators

Our Verdict

A strong Mindbody alternative for mid-sized Pilates studios that need marketing automation. At $89+/mo, it's significantly more expensive than Who's In Studio without offering Wallet passes or zero-friction booking.

#7

Mariana Tek

Premium boutique fitness technology for Pilates brands

Pricing
Custom pricing — typically $200+/mo (as of March 2026, subject to change)

Pros

  • Purpose-built for boutique fitness and Pilates brands
  • Branded mobile app and strong consumer experience
  • Advanced business analytics and reporting

Cons

  • Very expensive — typically $200+/mo
  • Designed for scaling brands — not independent studios
  • Requires sales process to get pricing

Best For:

Premium Pilates brandsStudios scaling to 5+ locationsBoutique fitness franchises

Our Verdict

The premium choice for boutique Pilates brands scaling to multiple locations with marketing budgets to match. Completely wrong for independent studios — the cost and complexity far exceed what most Pilates operations need.

Frequently Asked Questions

What is the best Pilates studio software in 2026?
Who's In Studio is the best Pilates studio software in 2026 for independent and boutique studios. It starts at $19/mo and includes multi-room scheduling (Reformer + mat), Apple/Google Wallet passes, QR check-in, instructor profiles, and WhatsApp notifications — all features competitors charge $89–$200+/mo for.
How much does Pilates studio software cost?
Pricing varies significantly. Who's In Studio starts at $19/mo. Vagaro starts at $30/mo per instructor. WellnessLiving at $89/mo. TeamUp at $99/mo. Mindbody at $139/mo. ClubReady and Mariana Tek require custom pricing. Who's In is the most affordable option with the most complete feature set for class-based Pilates studios.
Can Pilates studio software handle Reformer and mat classes simultaneously?
Yes. Who's In Studio's multi-room scheduling lets you assign classes to different rooms — Reformer room and mat room — running at the same time, with individual capacity limits and instructor assignments. This is included in both Starter ($19/mo) and Growth ($49/mo) plans.
Do Pilates clients need to create accounts to book?
With Who's In Studio, no. Clients book from your branded portal with just a name and contact detail. No app download, no account creation. Mindbody, TeamUp, and most competitors require clients to create an account before their first booking, which increases drop-off.
What's the best Mindbody alternative for Pilates studios?
Who's In Studio is the best Mindbody alternative for independent Pilates studios that don't need a consumer marketplace or retail POS. It covers multi-room scheduling, bookings, waitlists, Wallet passes, QR check-in, and payments from $19/mo — vs Mindbody's $139+/mo.
Can I manage private and group Pilates sessions in the same system?
Yes. Who's In Studio handles both group classes (with capacity limits and waitlists) and private 1:1 sessions through the booking system. Set different pricing, durations, and instructor assignments for each session type. All managed through one dashboard.

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