Studio Booking Software — From $19/Month
Class scheduling, waitlists, QR check-in, and payment processing for yoga, Pilates, dance, and fitness studios. From $19/month (Starter) — a fraction of Mindbody's $139/month. Only 2.7% on paid bookings.
Everything Your Studio Needs
Professional studio management features at a fraction of the price of Mindbody or Glofox
Class Scheduling
Create and manage your full class timetable. Set recurring schedules, one-off workshops, and special events from a single calendar view.
Instructor Profiles
Assign instructors to classes with individual profiles. Students see who is teaching each session before they book.
Booking Management
Real-time dashboard showing confirmed, cancelled, and waitlisted students for every class. Export rosters before each session.
Automatic Waitlists
When a class fills up, students join a waitlist automatically. Cancellations trigger instant promotion notifications via WhatsApp or email.
Payment Collection
Accept payments for drop-in classes, class packs, and memberships via Stripe. Only 2.7% flat fee on paid bookings, included in all plans from $19/month.
QR Code Check-In
Students scan a QR code when they arrive. Track attendance automatically and identify no-shows without manual roll calls.
Studio Analytics
See which classes fill fastest, track attendance trends, and identify your most popular time slots — all from your dashboard.
Recurring Classes
Set up your weekly schedule once and it runs automatically. Each session gets its own booking page, waitlist, and attendance tracking.
Perfect For Every Studio Type
Whether you teach yoga, Pilates, dance, or martial arts — Who's In adapts to your studio's workflow
Yoga Studios
Manage vinyasa, yin, hot yoga, and restorative classes with instructor assignments and capacity limits per room.
Pilates Studios
Handle reformer and mat class bookings with equipment-based capacity limits and waitlist management.
Dance Studios
Schedule ballet, contemporary, hip-hop, and social dance classes across multiple rooms and skill levels.
Martial Arts Dojos
Manage belt-level classes, sparring sessions, and grading events with age-appropriate scheduling.
CrossFit Boxes
Handle WOD scheduling, open gym slots, and specialty classes with strict capacity limits for safety.
Wellness Studios
Book meditation sessions, sound baths, breathwork classes, and wellness workshops with varying capacities.
Simple, Transparent Pricing
No contracts. No hidden fees. No surprises.
Starter
everything to run a small studio
- Unlimited classes
- Unlimited bookings
- Waitlist management
- QR check-in
- Recurring schedules
- WhatsApp sharing
- Studio analytics
Growth
full studio management + branded page
- Everything in Starter
- Branded booking page + custom domain
- Stripe payment processing
- Drop-in class payments
- Membership billing
- Advanced revenue reporting
- Priority support
2.7% flat fee on paid bookings. Month-to-month. No contracts.
What Studio Owners Are Saying
"We switched from Mindbody and save over $1,600 a year. The booking experience is faster for our students and the QR check-in saves us 10 minutes at the start of every class."
Sarah L.
Owner, Flow Yoga Studio, Melbourne
"The waitlist feature alone has been worth it. We used to manually text people when spots opened up. Now it happens automatically via WhatsApp in seconds."
David K.
Instructor, Urban Pilates, Sydney
"I run a small martial arts dojo with 12 classes per week. Who's In handles all my bookings at $19/month — less than I spend on coffee each week. The 2.7% fee on paid classes is the lowest I've found anywhere."
Kenji M.
Sensei, Bushido Dojo, Auckland
Studio Booking Software FAQs
Common questions from studio owners evaluating booking software
What is studio booking software?▼
Studio booking software is a tool that lets fitness, yoga, dance, and wellness studios manage class schedules, accept bookings, handle waitlists, process payments, and track attendance. Who's In Studio starts at $19/month — all the core tools without the bloated enterprise price tag.
How much does Who's In Studio cost?▼
Who's In Studio starts at $19/month (Starter), which covers class scheduling, bookings, waitlists, QR check-in, and payment processing. The Growth plan at $49/month adds a branded booking page with custom domain, advanced CRM, and priority support. A flat 2.7% fee applies to paid bookings. No contracts, no minimum commitments.
How does Who's In compare to Mindbody for studios?▼
Mindbody starts at $139/month with mandatory contracts. Who's In Studio starts at $19/month with a 2.7% fee on paid bookings. For studios that don't need Mindbody's retail POS, payroll, or marketplace features, Who's In provides the core booking functionality at a fraction of the cost.
Do students need to download an app to book classes?▼
No. Students book via a mobile-optimised web link — no app download, no account creation, no password. Just tap, enter a name, and they're booked. This removes the biggest friction point in class booking and increases booking completion rates.
Can I manage multiple instructors and rooms?▼
Yes. Who's In supports multiple instructors with individual class assignments, and you can set different capacity limits per room. Each instructor can view their own schedule and class rosters.
Does studio booking software handle recurring weekly classes?▼
Yes. Set up your weekly timetable once — Monday 9am Vinyasa, Tuesday 6pm Yin, etc. — and each session automatically gets its own booking page, waitlist, and attendance tracking. No need to manually create each week's classes.
Can I accept payments for drop-in classes and memberships?▼
Yes. Who's In Studio integrates with Stripe for secure payment processing. Accept one-time payments for drop-in classes, sell class packs, or set up recurring membership payments — all with just a 2.7% flat fee on top of your monthly plan.
Ready to Replace Mindbody's $139/mo with $19/mo?
Join thousands of studio owners who switched to Who's In and saved over $1,400 a year
