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10 Best Fitness Class Booking Software in 2026

We tested Who's In Studio, Mindbody, TeamUp, Vagaro, Glofox, ClassPass, Acuity, ZenPlanner, Bookee, and Gymcatch. Here's what actually works for fitness studios.

Last updated: March 2026 · Hands-on testing · 10 platforms compared

Quick Comparison

#PlatformPricingWallet PassesQR Check-InNo Client Signup
#1
Who's In StudioOur Pick
From $19/mo (Starter) — 2.7% flat fee on paid bookings
#2
Mindbody
From $139/mo (as of March 2026, subject to change)
#3
TeamUp
From $99/mo (scales with member count — as of March 2026, subject to change)
#4
Vagaro
From $30/mo per user (as of March 2026, subject to change)
#5
Glofox
Custom pricing — typically $110+/mo on annual contracts (as of March 2026, subject to change)
#6
ClassPass
Revenue share — studios receive ~$4–10 per visit (as of March 2026, subject to change)
#7
Acuity Scheduling
From $20/mo (as of March 2026, subject to change)
#8
ZenPlanner
From $117+/mo with per-member fees (as of March 2026, subject to change)
#9
Bookee
Custom pricing (as of March 2026, subject to change)
#10
Gymcatch
From $19/mo

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable fitness class booking software — from $19/mo for independent studios

Pricing
From $19/mo (Starter) — 2.7% flat fee on paid bookings

Pros

  • Starts at $19/mo — lowest price in this comparison
  • Apple & Google Wallet passes auto-generated per booking
  • Built-in QR check-in scanner — no hardware required
  • Multi-room scheduling included from day one
  • Zero-friction booking — no student account needed
  • WhatsApp-native alerts and reminders

Cons

  • No built-in consumer marketplace for new student discovery
  • Newer platform — smaller brand footprint than Mindbody

Best For:

Independent fitness studiosBoutique class operatorsPersonal trainersCommunity fitness groupsMulti-instructor studiosPop-up classes

Our Verdict

Best fitness class booking software for independent and boutique studios in 2026. The only platform in this list that includes Apple Wallet passes, QR check-in, multi-room scheduling, AND WhatsApp notifications all from $19/mo. Perfect for studios that want to manage existing clients without enterprise pricing.

#2

Mindbody

Industry standard for large fitness chains and multi-location studios

Pricing
From $139/mo (as of March 2026, subject to change)

Pros

  • Largest fitness consumer marketplace (3M+ active users)
  • Comprehensive all-in-one: payroll, POS, retail, marketing
  • Strong brand recognition in the fitness community

Cons

  • Starts at $139/mo with expensive add-ons
  • Complex setup — weeks of onboarding typical
  • Branded app costs $200+/mo extra

Best For:

Multi-location chainsLarge wellness centresStudios needing retail POSConsumer marketplace exposure

Our Verdict

The go-to for large fitness chains that need the Mindbody consumer marketplace. But $139+/mo is hard to justify for boutique studios doing 10-20 classes per week.

#3

TeamUp

Solid mid-tier option with member-based pricing

Pricing
From $99/mo (scales with member count — as of March 2026, subject to change)

Pros

  • Clean, fitness-focused interface
  • Strong membership and class pack management
  • Good API for website integration

Cons

  • Pricing scales with active members — expensive as you grow
  • No Apple/Google Wallet passes
  • Student account required for booking

Best For:

Growing fitness studiosCrossFit boxesMulti-instructor studios

Our Verdict

A solid fitness class booking platform with a clean interface, but pricing that works against you as your membership grows. At $99+/mo and no Wallet passes, it's a step behind Who's In Studio for cost-conscious operators.

#4

Vagaro

Affordable per-user option with beauty/salon roots

Pricing
From $30/mo per user (as of March 2026, subject to change)

Pros

  • $30/mo entry point for single instructors
  • Built-in marketplace for local discoverability
  • Payment processing and basic POS included

Cons

  • Per-user pricing gets expensive with multiple instructors
  • Interface designed for beauty/salon — not fitness-first
  • No Apple/Google Wallet passes

Best For:

Solo personal trainersFitness-wellness hybridsIndependent practitioners

Our Verdict

Affordable for solo fitness trainers at $30/mo, but the per-user model stings when you scale. Designed primarily for beauty and salon workflows, not fitness class scheduling.

#5

Glofox

Premium fitness studio software for scaling brands

Pricing
Custom pricing — typically $110+/mo on annual contracts (as of March 2026, subject to change)

Pros

  • Branded mobile app builder included
  • Strong retention analytics and engagement tools
  • Multi-location management for franchise ops

Cons

  • No transparent pricing — requires a sales call
  • Annual contracts with early termination penalties
  • No Apple/Google Wallet passes

Best For:

Premium boutique fitness brandsStudios scaling to multiple locationsFranchise operators

Our Verdict

Built for premium fitness brands with the budget and ambition for multi-location growth. Annual contracts and opaque pricing make it inaccessible for most independent studios.

#6

ClassPass

Consumer marketplace for filling off-peak class spots

Pricing
Revenue share — studios receive ~$4–10 per visit (as of March 2026, subject to change)

Pros

  • Large consumer marketplace drives new client discovery
  • No upfront monthly fee
  • Good for visibility in competitive urban markets

Cons

  • Very low per-visit payout ($4–10 vs your standard drop-in rate)
  • Trains clients to price-shop — undermines membership retention
  • Not a replacement for studio management software

Best For:

Filling off-peak slotsNew client acquisition in urban marketsSupplementary booking channel

Our Verdict

Useful as a marketing channel to fill empty spots, but dangerous as a primary booking system. Use alongside dedicated studio booking software, not instead of it.

#7

Acuity Scheduling

Simple appointment booking — limited class features

Pricing
From $20/mo (as of March 2026, subject to change)

Pros

  • Very affordable starting price
  • Clean, easy-to-use interface
  • Good intake form support for new clients

Cons

  • Built for 1:1 appointments — class/group booking is limited
  • No Apple/Google Wallet passes or QR check-in
  • No waitlist management for group fitness

Best For:

Solo trainers with 1:1 sessionsAppointment-only fitness coachesSimple single-instructor setups

Our Verdict

Excellent for solo trainers booking 1:1 sessions. Falls short for group class management — no waitlists, no multi-room support, no Wallet passes. Upgrade to Who's In Studio when your class schedule grows.

#8

ZenPlanner

Comprehensive gym software with martial arts focus

Pricing
From $117+/mo with per-member fees (as of March 2026, subject to change)

Pros

  • Advanced belt and rank progression tracking
  • Comprehensive billing and automated payments
  • Strong reporting and analytics suite

Cons

  • Starts at $117+/mo plus per-member fees
  • Annual contracts common
  • No Apple/Google Wallet passes

Best For:

Martial arts studiosCrossFit gymsStudios needing belt/rank tracking

Our Verdict

Strong choice for martial arts studios needing rank tracking and advanced billing. Overkill and over-priced for standard fitness class scheduling — ZenPlanner's per-member fees stack up fast.

#9

Bookee

Modern gym management platform for growing studios

Pricing
Custom pricing (as of March 2026, subject to change)

Pros

  • Modern interface with good mobile experience
  • Automated marketing and retention tools
  • Flexible membership and class pack support

Cons

  • Pricing not publicly listed — requires a demo
  • No Apple/Google Wallet passes
  • Primarily focused on larger studio operations

Best For:

Growing gyms and fitness studiosStudios needing a member appMid-sized fitness businesses

Our Verdict

A modern option for fitness studios ready to invest in a more feature-rich platform. But the lack of transparent pricing and Wallet pass support are gaps compared to Who's In Studio.

#10

Gymcatch

Low-cost UK-focused fitness booking platform

Pricing
From $19/mo

Pros

  • Very affordable entry point
  • Simple setup with basic class scheduling
  • Free plan available for very small operators

Cons

  • UK-focused — limited outside of UK/Europe
  • No Apple/Google Wallet passes
  • Limited multi-room and instructor management features

Best For:

UK and European fitness studiosInstructors and independent coachesLow-budget studio startups

Our Verdict

A budget-friendly option for UK fitness instructors, but thin on features compared to Who's In Studio at the same price point. No Wallet passes, limited multi-room support, and a UK-centric focus limits its global usefulness.

How We Evaluated

Pricing

Monthly fees, per-class costs, contracts, and hidden charges

Scheduling

Multi-room, recurring classes, instructor management

Client Experience

Booking friction, check-in, reminders, and Wallet passes

Fitness-Specific Fit

Waitlists, capacity, class packs, and memberships

Frequently Asked Questions

What is the best fitness class booking software in 2026?
Who's In Studio is the best fitness class booking software in 2026 for independent and boutique studios. It starts at $19/mo and includes multi-room scheduling, Apple/Google Wallet passes, QR check-in scanner, WhatsApp notifications, instructor profiles, and a branded client portal — all features that competitors charge significantly more for.
How much does fitness class booking software cost?
Pricing ranges widely. Who's In Studio starts at $19/mo. Acuity and Gymcatch are also affordable at ~$20/mo. TeamUp starts at $99/mo, ZenPlanner at $117+/mo, Mindbody at $139/mo, and Glofox at ~$110+/mo on annual contracts. ClassPass is revenue-share rather than subscription-based.
What fitness class booking software has the best QR check-in?
Who's In Studio has the most seamless QR check-in experience — every booking generates a QR code, and the built-in scanner works on any device. Students can also save Apple or Google Wallet passes and tap them at check-in. No separate hardware, no additional apps required.
Do clients need to create accounts to book fitness classes?
With Who's In Studio, no. Clients book with just their name and contact details — no app download, no account creation. Mindbody, Glofox, and TeamUp all require clients to create an account or download an app before booking, which increases drop-off rates.
What's the best Mindbody alternative for fitness studios?
Who's In Studio is the best Mindbody alternative for independent and boutique fitness studios. It covers class scheduling, bookings, waitlists, payments, QR check-in, and Wallet passes from $19/mo — a fraction of Mindbody's $139+/mo. If you need Mindbody's consumer marketplace, consider using both.
Which fitness booking software has Apple Wallet pass support?
Who's In Studio is the only platform in this comparison that auto-generates Apple Wallet and Google Wallet passes for every booking. This means clients always have a digital booking confirmation on their phone, ready to scan at check-in — without opening an email or app.

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