The Affordable Bookwhen Alternative for Workshop & Class Organizers
Bookwhen is solid for one-off workshops but charges per-booking fees that compound fast. Who's In Studio gives you the same class scheduling, capacity caps, and Stripe checkout from $15.83/mo flat — no per-booking percentage.
By Craig Pollard, Founder & CEO · Reviewed July 2026
Is Who's In a Bookwhen alternative?
Who's In is an affordable Bookwhen alternative for fitness studios and instructors. Key differences: Flat $15.83/mo + 2.7% transparent Stripe fee. Card, Apple Pay, Google Pay and Link, multi-currency, global Stripe Connect. Member management, online bookings, payments and check-in live in one platform with simple, transparent pricing.
Why Organizers Are Switching from Bookwhen
Bookwhen's per-booking fee model adds up: at 100 bookings/mo at £20 each, you're paying £20-30/mo just in transaction fees on top of card processing.
Per-booking transaction fees stack with card processing
Flat $15.83/mo + 2.7% transparent Stripe fee
UK-centric design with limited multi-currency
Card, Apple Pay, Google Pay and Link, multi-currency, global Stripe Connect
Recurring class scheduling clunky for weekly classes
Native recurring classes — set up once, runs forever
Branded URL on Bookwhen subdomain
Custom domain support for Studio plan
No Apple/Google Wallet pass for bookings
Wallet pass for every confirmed booking
Limited integrations beyond Stripe + Mailchimp
Zapier (REST API + OAuth) + WebMCP + REST API
What Organizers Say on Trustpilot
"Oui, c'était parfait pour mon studio à Lyon, et le rapport qualité-prix est excellent. Merci."
Frederic
Studio in Lyon, France · Trustpilot review
"Finally, an App that takes out all the stress of organising classes and events."
Consumer
Classes & events · Trustpilot review
Everything You Need for Community Events — Without the Complexity
- Class + workshop scheduling with capacity per session
- Auto-promoting waitlist when sessions fill
- Stripe Connect direct (your account, your funds)
- Recurring weekly + monthly class scheduling
- Apple + Google Wallet booking passes
- Custom domain support for branded booking pages
- Multi-currency + all major cards plus Apple Pay, Google Pay and Link
- Zapier (REST API + OAuth) + WebMCP integrations
What We Don't Have (On Purpose)
- ×Per-booking transaction fees that scale with success
- ×UK-only payment processing limits
- ×Generic Bookwhen-branded URL on free tier
- ×Workshop-specific limitations on recurring scheduling
Bookwhen is fine for one-offs. Studio plan is built for recurring.
Frequently Asked Questions
Everything you need to know about switching from Bookwhen
Can I run one-off workshops AND recurring classes on Who's In?▼
Yes — Studio plan handles both seamlessly. Set up a one-off workshop with a single date, or a recurring weekly class that auto-creates instances. Each instance has its own capacity and waitlist.
What about multi-currency for international workshops?▼
Studio plan supports all major cards plus Apple Pay, Google Pay and Link, and multi-currency via Stripe Connect. Set your default currency, or accept multiple — useful for international hosts running workshops across borders.
How do the fees compare on a £30 workshop?▼
Bookwhen: ~£0.30 booking fee + £1.20 Stripe fee = £1.50 total per booking (5%). Who's In: 2.7% Stripe fee = £0.81 per booking (2.7%). Savings: £0.69 per booking. At 100 bookings/mo: £69/mo back to your business.
Can I migrate my Bookwhen bookings?▼
Yes — export your customer list and upcoming bookings from Bookwhen as CSV. Import to Studio plan via the standard import flow. Most workshop hosts complete migration in under an hour. Customers get a one-time email with their new booking links.
Does Studio plan have the same simplicity as Bookwhen?▼
Setup is similar — about 15 minutes to be live. The difference is depth: when your workshop business grows past 50 bookings/mo, Studio plan stays affordable while Bookwhen's per-booking fees compound.
Move off Bookwhen before the next month of bookings
From $15.83/mo flat. No per-booking fees. Stripe direct.
From $15.83/mo billed annually • No setup fees • Cancel anytime