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8 Best Personal Training Booking Software in 2026

We compared Who's In Studio, Trainerize, PTminder, My PT Hub, TrueCoach, Mindbody, Acuity, and Exercise.com for personal trainers and PT studios.

Last updated: March 2026 · 8 platforms compared

Quick Comparison

PlatformPricingWallet PassesQR Check-InNo Client Signup
#1Who's In StudioOur Pick
From $19/mo (Starter) — 2.7% flat fee on paid sessions
#2Trainerize
From $22/mo (as of March 2026, subject to change)
#3PTminder
From $25/mo (as of March 2026, subject to change)
#4My PT Hub
From $37/mo (as of March 2026, subject to change)
#5TrueCoach
From $19/mo (as of March 2026, subject to change)
#6Mindbody
From $139/mo (as of March 2026, subject to change)
#7Acuity Scheduling
From $20/mo (as of March 2026, subject to change)
#8Exercise.com
Custom pricing — typically $200+/mo (as of March 2026, subject to change)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable personal training booking software — from $19/mo with Wallet passes and QR check-in

Pricing
From $19/mo (Starter) — 2.7% flat fee on paid sessions

Pros

  • From $19/mo — lowest price in this comparison
  • Apple & Google Wallet passes auto-generated per session
  • Built-in QR check-in scanner — no hardware needed
  • Multi-room scheduling for group and 1:1 sessions simultaneously
  • Instructor profiles with public booking pages per trainer
  • Zero-friction booking — clients book without creating accounts

Cons

  • No workout programming or training plan delivery
  • No client progress tracking or body composition tools

Best For:

Independent personal trainersSmall PT studiosGroup PT operatorsBootcamp instructorsOnline PT with in-person sessionsMulti-trainer facilities

Our Verdict

Best personal training booking software for session scheduling, check-in, and payments. At $19/mo, it's the most affordable option that includes Wallet passes, QR check-in, and zero-friction booking. For PTs who also want to deliver training programmes digitally, combine with a specialist programming tool.

#2

Trainerize

Training programme delivery with in-person session booking

Pricing
From $22/mo (as of March 2026, subject to change)

Pros

  • Excellent workout programming and delivery to clients
  • Combines online coaching with in-person session booking
  • Progress tracking and habit coaching tools

Cons

  • Per-client pricing model gets expensive as roster grows
  • No Apple/Google Wallet passes or QR check-in
  • Clients must download the app to access their programme

Best For:

Online personal trainersHybrid PT businessesPTs delivering structured programmes

Our Verdict

The best tool for PTs who deliver training programmes digitally to clients. The in-person booking is functional but secondary to programme delivery. For studios focused on class and session booking without programme delivery, Who's In Studio is more cost-effective.

#3

PTminder

UK-focused personal training management platform

Pricing
From $25/mo (as of March 2026, subject to change)

Pros

  • Affordable starting price for solo trainers
  • Client management with session history tracking
  • UK-focused payment processing support

Cons

  • UK-centric — limited global support
  • No Apple/Google Wallet passes or QR check-in
  • Limited multi-trainer or studio management features

Best For:

UK personal trainersIndependent PT studiosPTs with client management needs

Our Verdict

A solid UK personal trainer management tool with good client history tracking. For global operators or studios with multiple trainers, Who's In Studio offers more robust multi-trainer support at a comparable price.

#4

My PT Hub

All-in-one PT platform combining coaching and booking

Pricing
From $37/mo (as of March 2026, subject to change)

Pros

  • Combines in-person booking with programme delivery
  • Nutrition plan management included
  • Good mobile app for client engagement

Cons

  • More expensive than Who's In Studio for booking-only needs
  • No Apple/Google Wallet passes
  • App download required for client access

Best For:

Personal trainers combining in-person and online coachingPTs delivering nutrition plans alongside sessionsHybrid fitness businesses

Our Verdict

My PT Hub is strong for PTs combining in-person sessions with nutrition coaching and programme delivery. For studios that just need reliable session booking, check-in, and payment handling, it's over-featured and more expensive than Who's In Studio.

#5

TrueCoach

Programme delivery platform for personal trainers

Pricing
From $19/mo (as of March 2026, subject to change)

Pros

  • Clean workout programme delivery and tracking
  • Video demonstration support for exercises
  • Good communication tools between trainer and client

Cons

  • Not designed for in-person session scheduling
  • No Apple/Google Wallet passes or QR check-in
  • Limited group class management capabilities

Best For:

Online personal trainersStrength and conditioning coachesPTs focused on programming delivery

Our Verdict

TrueCoach is excellent for programme delivery but is not a scheduling platform. If you need clients to book in-person sessions and check in at a studio, you'll need Who's In Studio alongside it.

#6

Mindbody

Enterprise wellness platform with PT session booking

Pricing
From $139/mo (as of March 2026, subject to change)

Pros

  • Consumer marketplace drives new PT client discovery
  • Comprehensive all-in-one platform
  • Strong brand recognition in fitness

Cons

  • $139+/mo is excessive for independent personal trainers
  • Complex setup with steep learning curve
  • Clients must create Mindbody accounts to book sessions

Best For:

Multi-trainer studios with consumer marketplace needsPT within larger wellness centresStudios needing retail POS

Our Verdict

Mindbody is significant overkill for a personal trainer or small PT studio. $139+/mo for features an independent PT won't use. The consumer marketplace has value for discovery — but Who's In Studio at $19/mo handles everything else better.

#7

Acuity Scheduling

Simple appointment booking well-suited to personal trainers

Pricing
From $20/mo (as of March 2026, subject to change)

Pros

  • Very affordable at $20/mo
  • Excellent intake form builder for new clients
  • Clean, straightforward booking experience

Cons

  • Limited group class and multi-trainer support
  • No Apple/Google Wallet passes or QR check-in
  • No waitlist management for group PT sessions

Best For:

Solo personal trainers with 1:1 sessions onlyPT with complex intake form requirementsTrainers with minimal scheduling complexity

Our Verdict

Acuity is a great choice for solo personal trainers running only 1:1 appointments with intake forms. As soon as you add group classes, multiple trainers, or need QR check-in and Wallet passes, upgrade to Who's In Studio.

#8

Exercise.com

Comprehensive gym and PT software for scaling businesses

Pricing
Custom pricing — typically $200+/mo (as of March 2026, subject to change)

Pros

  • Comprehensive feature set including programming, billing, and scheduling
  • White-label app option for premium brand positioning
  • Good automation for large client rosters

Cons

  • Very expensive — typically $200+/mo with no public pricing
  • Massive complexity overkill for independent trainers
  • No Apple/Google Wallet passes

Best For:

Scaling PT businessesPT studios with 5+ trainersBusinesses needing white-label app

Our Verdict

Exercise.com is built for scaling PT businesses that need a white-label platform. For independent trainers and small PT studios, the cost and complexity are unjustifiable. Who's In Studio provides all the essential PT booking features at $19/mo.

Frequently Asked Questions

What is the best personal training booking software in 2026?
For session scheduling, check-in, and payments: Who's In Studio from $19/mo — includes Apple/Google Wallet passes, QR check-in, multi-trainer profiles, and zero-friction booking. For PTs delivering digital training programmes: Trainerize from $22/mo. Many PTs use both.
How much does personal training booking software cost?
Prices range from $19/mo to $200+/mo. Who's In Studio and TrueCoach start at $19/mo. Trainerize and Acuity at ~$20-25/mo. PTminder at ~$25/mo. My PT Hub at $37/mo. Mindbody at $139/mo. Exercise.com at $200+/mo.
Can personal training software handle both group and 1:1 sessions?
Yes. Who's In Studio handles both group classes (with capacity limits and waitlists) and private 1:1 sessions through the same booking system. Assign sessions to different trainers, set individual pricing and durations, and manage everything from one dashboard.
Do personal training clients need to download an app to book?
With Who's In Studio, no. Clients book from any browser with just their name and contact detail. They receive an Apple or Google Wallet pass for check-in. Trainerize, My PT Hub, and most programme-delivery platforms require clients to download an app.
What personal training software has Apple Wallet pass support?
Who's In Studio is the only platform in this comparison that auto-generates Apple Wallet and Google Wallet passes for every session booking. Clients save the pass to their phone and show it at check-in — no email search, no app required.
Can multiple personal trainers share one account?
Yes. Who's In Studio supports multiple instructors, each with their own public profile page, schedule, and bio. Clients can browse all trainers and book specific sessions. Included in both Starter ($19/mo) and Growth ($49/mo) plans.

Related Guides

Best Fitness Booking 2026Best Gym SoftwareBest Wellness Platformsvs Mindbodyvs AcuityMindbody AlternativeStudio PricingAll Features

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