Who's In Studio vs ZenPlanner
ZenPlanner starts at $117+/mo and charges per-member fees on top. Who's In Studio starts at $19/mo with no per-member charges, Apple/Google Wallet passes, and a built-in QR check-in scanner.
Who's In Studio
From $19/mo · Community-First
- Multi-room class scheduling from $19/mo
- No per-member fees — ever
- Apple & Google Wallet passes included
- QR check-in scanner built-in
- Branded client portal included
- 0% markup option (2.7% flat Stripe fee)
- WhatsApp-native notifications
- Instructor profiles with public booking pages
ZenPlanner
$117+/mo · Per-Member Fees
- Starts at $117+/mo (subject to change)
- Per-member fees scale with growth
- Annual contracts typical
- No Apple/Google Wallet passes
- Member account required for booking
- Advanced belt tracking for martial arts
- Comprehensive billing & payroll
- Detailed reporting & analytics
Full Feature Comparison
| Feature | Who's In Studio | ZenPlanner |
|---|---|---|
| Monthly Subscription | From $19/mo (Starter) | $117+/mo (as of March 2026, subject to change) |
| Per-Member Fees | None | Yes — scales with membership count |
| Transaction Fee | 2.7% flat on paid bookings | Varies by plan |
| Setup Time | Minutes — self-serve | Days with onboarding team |
| Contract Required | No — month-to-month | Annual contracts typical |
| Multi-Room Scheduling | Included | Included |
| Automatic Waitlist | Included + WhatsApp alerts | Included |
| Instructor Profiles | Included — public booking pages | Included |
| QR Code Check-In | Included — built-in scanner | Add-on |
| Apple/Google Wallet Passes | Included | Not available |
| Branded Client Portal | Included | Included |
| Guest Booking (no account) | Yes — zero friction | Account required |
| WhatsApp Notifications | Native | No |
| Martial Arts / Belt Tracking | Class-based only | Yes — advanced belt tracking |
| Billing & Automated Payments | Stripe (2.7%) | Built-in advanced billing |
| Reporting & Analytics | Core metrics included | Comprehensive analytics |
| Multi-Location Support | Multi-room | Full multi-location |
| Mobile App | PWA (included) | Native iOS/Android |
ZenPlanner pricing as of March 2026, subject to change. Who's In Studio pricing current.
The Per-Member Fee Problem
ZenPlanner's pricing model works against you as you grow. Their per-member fees mean the more clients you attract, the more you pay — before a single booking is made.
Who's In Studio charges a flat monthly subscription and only takes 2.7% when a client pays for a class. Grow your studio without growing your overheads.
Example: Studio with 200 active members
- ZenPlanner: $117+/mo base + per-member fee × 200 = significantly more per month
- Who's In Studio: $19/mo + 2.7% only on paid class bookings
Why Studios Switched from ZenPlanner
"ZenPlanner's per-member fees were eating into our margins every month. We switched to Who's In Studio and our software bill dropped by 80%."
Jamie L.
Yoga & Pilates Studio Owner
"The QR check-in on Who's In Studio is so much simpler. Students show their Apple Wallet pass and we're done — no extra hardware, no separate app."
Chris M.
Fitness Studio Manager
"I spent 3 days setting up ZenPlanner. Who's In Studio took me 20 minutes to go live. My students don't need an account — they just click and book."
Anya R.
Dance Studio Owner
Frequently Asked Questions
Is Who's In Studio a good ZenPlanner alternative?▼
Yes. Who's In Studio covers multi-room class scheduling, waitlists with WhatsApp alerts, instructor profiles with public booking pages, QR code check-in, Apple/Google Wallet passes, and branded client portal — all from $19/mo. Unlike ZenPlanner, there are no per-member fees and no annual contracts. For studios focused on class bookings rather than advanced belt tracking or payroll, Who's In is a far more affordable option.
How much does ZenPlanner cost vs Who's In Studio?▼
ZenPlanner starts at $117+/mo and adds per-member fees as your membership grows. Who's In Studio starts at $19/mo (Starter) or $49/mo (Growth) with a flat 2.7% fee only on paid bookings — no per-member charges. (ZenPlanner pricing as of March 2026, subject to change.)
Does Who's In Studio have QR check-in like ZenPlanner?▼
Yes. Every booking on Who's In Studio generates a QR code. Your front desk or instructor scans it with the built-in QR scanner at check-in — no separate hardware required. Students can also show their Apple or Google Wallet pass for frictionless entry.
Can clients book without creating an account?▼
Yes — and this is a major difference from ZenPlanner. With Who's In Studio, clients book classes directly from your branded portal with just their name and contact details. No account creation, no app download. This removes booking friction and typically increases reservation rates.
Does Who's In Studio support memberships and class packs?▼
Yes. Create unlimited or limited-visit memberships and class packs (e.g., 10-class packs). Clients purchase and redeem them when booking. Included in both Starter ($19/mo) and Growth ($49/mo) plans.
What if I need martial arts belt tracking?▼
ZenPlanner has a dedicated advantage for martial arts studios requiring advanced belt progression tracking and rank management. If that's central to your operations, ZenPlanner may be worth the higher cost. For yoga, Pilates, dance, and fitness studios where class scheduling is the core need, Who's In Studio is a much better value at $19/mo.
Stop Paying Per Member
Who's In Studio starts at $19/mo — flat rate, no per-member fees, no annual contracts.
From $19/mo · No per-member fees · 2.7% only on paid bookings
