Who's In Studio vs ZenPlanner
Zen Planner Studio starts at $99/mo, with Essentials from $198/mo and Ultimate from $348/mo, and prices that also vary by active-member tier. Who's In Studio starts at $19/mo for up to 99 active members, with every feature on both plans.
Starter and Growth plans · 14-day free trial
By Craig Pollard, Founder & CEO · Reviewed October 2026
Last updated: October 2026
Who's In
From $19/mo • every feature on both plans
- Weekly class scheduling with rooms and conflict checks
- Memberships, class packs, promo codes, member trials
- Waitlists that promote automatically
- Waivers enforced at booking
- Apple & Google Wallet membership passes and QR check-in
- 0% Who's In fee on member payments
ZenPlanner
Studio from $99/mo
- Long-established gym and martial arts platform
- Website and branded app products
- Marketing tools (Engage)
- Rank and belt features for martial arts
- Studio from $99/mo
- Essentials from $198/mo, Ultimate from $348/mo
- Branded app $39/mo extra
- Prices also vary by active-member tier
One feature set vs bundles and add-ons
Zen Planner sells Studio from $99/mo and bundles from $198/mo (Essentials) and $348/mo (Ultimate), with a branded app, website and marketing as separate products (Zen Planner's own pricing page, checked 5 October 2026).
Who's In Studio has one feature set. Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. Who's In Studio Starter is $19/mo against Zen Planner's $99/mo: $80 a month ($960 a year, 81% less) before any add-ons.
Who's In Studio Starter is $19/mo against Zen Planner's $99/mo: $80 a month ($960 a year, 81% less) before any add-ons.
Where Zen Planner adds up:
- • Studio from $99/mo
- • Bundles from $198/mo and $348/mo
- • Branded app, website and marketing priced separately
Who's In Studio: everything on both plans
- Classes below your minimum headcount cancel themselves a set number of hours before start, and booked members are emailed
- Waitlists promote the next member automatically when a spot opens
- Numbered bike booking for cycling classes: riders pick their bike from a bike map, one rider per bike
- Room rentals: rent rooms by the hour to therapists and other practitioners you approve; they book and prepay online, and a room is never double-booked
- Online-only and hybrid classes: the Zoom, Meet or Teams link goes only to booked members
- Digital waivers (text or PDF, versioned): booking is blocked until the member accepts the current version
- Instructor pay calculation (hourly, per-class or flat monthly) with pay history
- Apple Wallet and Google Wallet membership passes that scan at QR check-in
- Memberships, class packs and free member trials of up to 90 days, with member self-pause where the plan allows it
- 0% Who's In fee on member payments: charged on your own Stripe account
- MRR/ARR, cohort and retention analytics, plus attendance and no-show rates
- Website embed widget and a public booking page at whos-in.app/s/your-studio
Feature-by-Feature Comparison
| Feature | Who's In | ZenPlanner |
|---|---|---|
| Entry price | $19/mo | $99/mo (Zen Planner Studio) |
| Bundles | None — one feature set | Essentials from $198/mo, Ultimate from $348/mo |
| Branded app | Installable booking page (no app store) | $39/mo |
| Memberships & class packs | Included | Included |
| Waitlist with automatic promotion | Included | Check with Zen Planner |
| Waivers enforced at booking | Included | Check with Zen Planner |
| Apple & Google Wallet membership passes | Included | Check with Zen Planner |
| Martial arts rank / belt tracking | Not included | Included |
| Multi-location management | Not included | Check with Zen Planner |
What Customers Say
"Oui, c'était parfait pour mon studio à Lyon, et le rapport qualité-prix est excellent. Merci."
Frederic
Studio in Lyon, France · Customer review
"Finally, an App that takes out all the stress of organising classes and events."
Consumer
Classes & events · Customer review
Frequently Asked Questions
Is Who's In Studio a good ZenPlanner alternative?▼
Yes, for studios focused on class booking. Who's In Studio Starter is $19/mo against Zen Planner's $99/mo: $80 a month ($960 a year, 81% less) before any add-ons. For martial arts schools that rely on rank and belt tracking, Zen Planner may be worth the higher cost.
How much does ZenPlanner cost vs Who's In Studio?▼
Zen Planner Studio starts at $99/mo; Essentials from $198/mo and Ultimate from $348/mo, with prices also varying by active-member tier. (Zen Planner's own pricing page, checked 5 October 2026.) Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99.
Does Who's In Studio have QR check-in?▼
Yes. Members show their booking QR code, or their Apple or Google Wallet membership pass, at the front desk. The scanner keeps working offline and ignores duplicate scans.
How much does Who's In Studio cost?▼
Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. 14-day free trial; a card is taken at checkout and charged when the trial ends. Cancel any time, no contract.
Can I move my members over from ZenPlanner?▼
There is no automatic import from ZenPlanner. Import your member list (name and email) by CSV; recreate your weekly timetable in the scheduler; set pack balances per member; existing recurring members re-subscribe through your Stripe account.
Do members need an app or an account to book?▼
No app to download. Members sign in once with an email link, Google or Apple, then book in one tap. Booking needs an active membership or class pack.
How do payments work, and what does Who's In take?▼
Class packs (including single-class passes) and memberships online through Stripe; drop-in payments recorded at the front desk. 0% Who's In fee on member payments: they are charged on your own Stripe account, so only Stripe's processing fee applies.
How are members reminded about classes?▼
One reminder email about 24 hours before each booked class, plus booking, waitlist and schedule-change emails. Studio sends email only: no WhatsApp, SMS or push messages.
Related Comparisons
Prices and switching
Studio software alternatives
Best-of guides
Switch from ZenPlanner and save every month
From $19/mo: memberships, packs, waivers, waitlists and QR check-in on both plans.
From $19/mo • No contract • 0% on member payments · 14-day free trial