Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

What does Who's In Studio include?

Studio includes class scheduling, client booking, memberships and packages, instructor management, CRM, automated reminders, and a branded booking page — everything Mindbody charges $139/mo for, starting at $19/mo.

Can clients book classes online?

Yes. Each studio gets a branded booking page (whos-in.app/s/your-studio) where clients browse the schedule, book classes, and manage their memberships — no app download required.

Does Studio support recurring class schedules?

Yes. Set up weekly, biweekly, or monthly recurring classes with automatic scheduling. Clients can book individual sessions or purchase class packages and memberships.

7 Best Martial Arts Studio Software in 2026

We compared Who's In Studio, Zen Planner, Kicksite, Spark Membership, Member Solutions, Mindbody, and PerfectMind for martial arts studios.

Last updated: March 2026 · 7 platforms compared

Quick Comparison

Platform	Pricing	Wallet Passes	QR Check-In	Belt Tracking
#1Who's In StudioOur Pick	From $19/mo (Starter) — 2.7% flat fee on paid bookings
#2Zen Planner	From $117+/mo with per-member fees (as of March 2026, subject to change)
#3Kicksite	From $99/mo (as of March 2026, subject to change)
#4Spark Membership	From $99/mo (as of March 2026, subject to change)
#5Member Solutions	Custom pricing (as of March 2026, subject to change)
#6Mindbody	From $139/mo (as of March 2026, subject to change)
#7PerfectMind	Custom pricing (as of March 2026, subject to change)

Detailed Reviews

Who's In Studio

Editor's Choice

Most affordable martial arts studio software — from $19/mo with QR check-in and Wallet passes

Pricing

From $19/mo (Starter) — 2.7% flat fee on paid bookings

Pros

From $19/mo — significantly cheaper than ZenPlanner or Kicksite
Multi-room scheduling for simultaneous belt-level classes
Apple & Google Wallet passes auto-generated per booking
Built-in QR check-in scanner on any device
Branded client portal with instructor profiles
0% markup option — only 2.7% on paid class bookings

Cons

No belt/rank progression tracking module
No integrated curriculum management for belt testing

Best For:

Martial arts studiosBJJ academiesMMA gymsKickboxing studiosKarate dojosSelf-defence classes

Our Verdict

Best martial arts studio software for class scheduling and bookings. At $19/mo, it's the most affordable option with QR check-in, Wallet passes, and multi-room scheduling for running beginners, intermediate, and advanced classes simultaneously. For studios requiring belt progression tracking, ZenPlanner is the specialist choice.

Zen Planner

Martial arts and CrossFit software with belt tracking

Pricing

From $117+/mo with per-member fees (as of March 2026, subject to change)

Pros

Purpose-built belt and rank progression tracking
Comprehensive member billing and autopay
Detailed attendance and performance analytics

Cons

Starts at $117+/mo plus per-member fees
No Apple/Google Wallet passes
Annual contracts common

Best For:

Martial arts studios needing belt trackingCrossFit gymsStudios with complex billing

Our Verdict

The most feature-rich option for martial arts studios that need belt progression tracking, rank testing management, and automated billing. The $117+/mo price plus per-member fees make it expensive for smaller dojos — and the lack of Wallet passes is a notable gap.

Kicksite

Martial arts management with curriculum tools

Pricing

From $99/mo (as of March 2026, subject to change)

Pros

Martial arts-specific curriculum and belt tracking
Student skill tracking and testing management
Parent portal for children's programme management

Cons

$99+/mo minimum is expensive for smaller dojos
No Apple/Google Wallet passes
Interface feels dated compared to modern alternatives

Best For:

Karate and taekwondo studiosStudios with structured belt curriculumMartial arts academies with testing cycles

Our Verdict

Kicksite is purpose-built for traditional martial arts with structured belt curricula. If belt progression tracking and testing management are central, it justifies the $99+/mo. For scheduling-focused operations, Who's In Studio is cheaper and more modern.

Spark Membership

Modern martial arts management platform

Pricing

From $99/mo (as of March 2026, subject to change)

Pros

Modern, clean interface designed for martial arts
Member retention tools and engagement features
Good mobile app for students and instructors

Cons

$99+/mo minimum cost
No Apple/Google Wallet passes
Requires client app download for full functionality

Best For:

Modern martial arts studiosStudios focused on member retentionGrowing BJJ and MMA academies

Our Verdict

A modern alternative to ZenPlanner for martial arts studios prioritising member retention and engagement. At $99+/mo, it's 5x more expensive than Who's In Studio for studios that primarily need scheduling and check-in.

Member Solutions

Billing-focused membership management for martial arts

Pricing

Custom pricing (as of March 2026, subject to change)

Pros

Advanced billing and payment plan management
Contract management and auto-renewal
Long track record in martial arts industry

Cons

Pricing requires sales contact — not publicly listed
Focused on billing over scheduling experience
No Apple/Google Wallet passes

Best For:

Studios with complex billing requirementsMartial arts schools with payment plansStudios prioritising revenue management

Our Verdict

Member Solutions excels at billing automation and contract management for martial arts studios with complex payment plans. For studios where scheduling and check-in are the primary need, Who's In Studio is far simpler and cheaper.

Mindbody

Enterprise wellness platform with martial arts classes

Pricing

From $139/mo (as of March 2026, subject to change)

Pros

Consumer marketplace for local martial arts discovery
Comprehensive feature set including retail and POS
Strong brand recognition for consumer-facing marketing

Cons

$139+/mo minimum — very expensive for a single dojo
Not martial arts-specific — no belt/rank tools
Clients must create Mindbody accounts to book

Best For:

Multi-location martial arts chainsStudios needing consumer marketplaceMartial arts-wellness hybrids

Our Verdict

Mindbody is overkill for most martial arts studios. No belt tracking, very expensive, and clients must create accounts before booking. Use for consumer marketplace exposure only — not as your primary studio management tool.

PerfectMind

Recreation and martial arts facility management

Pricing

Custom pricing (as of March 2026, subject to change)

Pros

Multi-programme management for recreation facilities
Strong reporting and analytics for facility operators
Facility booking alongside class scheduling

Cons

Designed for large recreation facilities — overkill for dojos
Pricing requires a sales call
Complex implementation for single-location studios

Best For:

Martial arts centres in recreation facilitiesMulti-programme community centresLarge martial arts academies

Our Verdict

PerfectMind is built for recreation centre operators running multiple activity programmes. For a standalone martial arts dojo, the complexity and opaque pricing make Who's In Studio a far better choice.

Frequently Asked Questions

What is the best martial arts studio software in 2026?

For scheduling and check-in: Who's In Studio at $19/mo — includes multi-room scheduling, Wallet passes, QR check-in, and instructor profiles. For belt progression tracking: ZenPlanner at $117+/mo is the specialist choice. Most martial arts studios need scheduling software first; belt tracking is a secondary feature.

How much does martial arts studio software cost?

Costs range from $19/mo to $200+/mo. Who's In Studio starts at $19/mo. Kicksite and Spark Membership start at $99/mo. ZenPlanner starts at $117+/mo plus per-member fees. Mindbody starts at $139/mo. Member Solutions and PerfectMind require custom pricing.

Does martial arts software need belt tracking?

Not all martial arts studios need dedicated belt tracking software. Studios with structured promotion cycles (karate, taekwondo) benefit from tools like ZenPlanner or Kicksite. Brazilian jiu-jitsu academies, MMA gyms, and boxing studios often just need scheduling, check-in, and payment management — which Who's In Studio covers from $19/mo.

Can I run multiple belt-level classes simultaneously?

Yes. Who's In Studio's multi-room scheduling lets you run beginners, intermediate, and advanced classes at the same time in different spaces — each with individual capacity limits, instructor assignments, and waitlists. Included from $19/mo.

Do students need to download an app to book martial arts classes?

With Who's In Studio, no. Students book from your branded portal with just a name and contact detail — no app download required. They receive an Apple or Google Wallet pass for check-in. ZenPlanner, Kicksite, and Mindbody all require students to create accounts or download apps.

What's the cheapest martial arts studio software with QR check-in?

Who's In Studio is the cheapest martial arts studio software with built-in QR check-in, starting at $19/mo. No other platform in this comparison includes QR check-in AND Apple/Google Wallet passes at under $99/mo.

Ready to Try the #1 Pick?

Join martial arts studios using Who's In for class bookings — from $19/mo.

7 Best Martial Arts Studio Software in 2026

Quick Comparison

Detailed Reviews

Who's In Studio

Pros

Cons

Best For:

Our Verdict

Zen Planner

Pros

Cons

Best For:

Our Verdict

Kicksite

Pros

Cons

Best For:

Our Verdict

Spark Membership

Pros

Cons

Best For:

Our Verdict

Member Solutions

Pros

Cons

Best For:

Our Verdict

Mindbody

Pros

Cons

Best For:

Our Verdict

PerfectMind

Pros

Cons

Best For:

Our Verdict

Frequently Asked Questions

Related Guides

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