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7 Best Martial Arts Studio Software in 2026

We compared Who's In Studio, Zen Planner, Kicksite, Spark Membership, Member Solutions, Mindbody, and PerfectMind for martial arts studios.

Last updated: May 2026 · 7 platforms compared

Quick Comparison

PlatformPricingWallet PassesQR Check-InBelt Tracking
#1Who's In StudioOur Pick
From $15.83/mo (Starter) — no platform fees
#2Zen Planner
From $117+/mo with per-member fees (as of March 2026, subject to change)
#3Kicksite
From $99/mo (as of March 2026, subject to change)
#4Spark Membership
From $99/mo (as of March 2026, subject to change)
#5Member Solutions
Custom pricing (as of March 2026, subject to change)
#6Mindbody
From $139/mo (as of March 2026, subject to change)
#7PerfectMind
Custom pricing (as of March 2026, subject to change)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable martial arts studio software — from $15.83/mo with QR check-in and Wallet passes

Pricing
From $15.83/mo (Starter) — no platform fees

Pros

  • From $15.83/mo — significantly cheaper than ZenPlanner or Kicksite
  • Multi-room scheduling for simultaneous belt-level classes
  • Apple & Google Wallet passes auto-generated per booking
  • Built-in QR check-in scanner on any device
  • Branded client portal with instructor profiles
  • No platform fees — flat monthly pricing only

Cons

  • No belt/rank progression tracking module
  • No integrated curriculum management for belt testing

Best For:

Martial arts studiosBJJ academiesMMA gymsKickboxing studiosKarate dojosSelf-defence classes

Our Verdict

Best martial arts studio software for class scheduling and bookings. At $15.83/mo, it's the most affordable option with QR check-in, Wallet passes, and multi-room scheduling for running beginners, intermediate, and advanced classes simultaneously. For studios requiring belt level labels (manual progression — auto-tracking on the roadmap), ZenPlanner is the specialist choice.

#2

Zen Planner

Martial arts and CrossFit software with belt tracking

Pricing
From $117+/mo with per-member fees (as of March 2026, subject to change)

Pros

  • Purpose-built belt and rank progression tracking
  • Comprehensive member billing and autopay
  • Detailed attendance and performance analytics

Cons

  • Starts at $117+/mo plus per-member fees
  • No Apple/Google Wallet passes
  • Annual contracts common

Best For:

Martial arts studios needing belt trackingCrossFit gymsStudios with complex billing

Our Verdict

The most feature-rich option for martial arts studios that need belt level labels (manual progression — auto-tracking on the roadmap), rank testing management, and automated billing. The $117+/mo price plus per-member fees make it expensive for smaller dojos — and the lack of Wallet passes is a notable gap.

#3

Kicksite

Martial arts management with curriculum tools

Pricing
From $99/mo (as of March 2026, subject to change)

Pros

  • Martial arts-specific curriculum and belt tracking
  • Student skill tracking and testing management
  • Parent portal for children's programme management

Cons

  • $99+/mo minimum is expensive for smaller dojos
  • No Apple/Google Wallet passes
  • Interface feels dated compared to modern alternatives

Best For:

Karate and taekwondo studiosStudios with structured belt curriculumMartial arts academies with testing cycles

Our Verdict

Kicksite is purpose-built for traditional martial arts with structured belt curricula. If belt level labels (manual progression — auto-tracking on the roadmap) and testing management are central, it justifies the $99+/mo. For scheduling-focused operations, Who's In Studio is cheaper and more modern.

#4

Spark Membership

Modern martial arts management platform

Pricing
From $99/mo (as of March 2026, subject to change)

Pros

  • Modern, clean interface designed for martial arts
  • Member retention tools and engagement features
  • Good mobile app for students and instructors

Cons

  • $99+/mo minimum cost
  • No Apple/Google Wallet passes
  • Requires client app download for full functionality

Best For:

Modern martial arts studiosStudios focused on member retentionGrowing BJJ and MMA academies

Our Verdict

A modern alternative to ZenPlanner for martial arts studios prioritising member retention and engagement. At $99+/mo, it's 5x more expensive than Who's In Studio for studios that primarily need scheduling and check-in.

#5

Member Solutions

Billing-focused membership management for martial arts

Pricing
Custom pricing (as of March 2026, subject to change)

Pros

  • Advanced billing and payment plan management
  • Contract management and auto-renewal
  • Long track record in martial arts industry

Cons

  • Pricing requires sales contact — not publicly listed
  • Focused on billing over scheduling experience
  • No Apple/Google Wallet passes

Best For:

Studios with complex billing requirementsMartial arts schools with payment plansStudios prioritising revenue management

Our Verdict

Member Solutions excels at billing automation and contract management for martial arts studios with complex payment plans. For studios where scheduling and check-in are the primary need, Who's In Studio is far simpler and cheaper.

#6

Mindbody

Enterprise wellness platform with martial arts classes

Pricing
From $139/mo (as of March 2026, subject to change)

Pros

  • Consumer marketplace for local martial arts discovery
  • Comprehensive feature set including retail and POS
  • Strong brand recognition for consumer-facing marketing

Cons

  • $139+/mo minimum — very expensive for a single dojo
  • Not martial arts-specific — no belt/rank tools
  • Clients must create Mindbody accounts to book

Best For:

Multi-location martial arts chainsStudios needing consumer marketplaceMartial arts-wellness hybrids

Our Verdict

Mindbody is overkill for most martial arts studios. No belt tracking, very expensive, and clients must create accounts before booking. Use for consumer marketplace exposure only — not as your primary studio management tool.

#7

PerfectMind

Recreation and martial arts facility management

Pricing
Custom pricing (as of March 2026, subject to change)

Pros

  • Multi-programme management for recreation facilities
  • Strong reporting and analytics for facility operators
  • Facility booking alongside class scheduling

Cons

  • Designed for large recreation facilities — overkill for dojos
  • Pricing requires a sales call
  • Complex implementation for single-location studios

Best For:

Martial arts centres in recreation facilitiesMulti-programme community centresLarge martial arts academies

Our Verdict

PerfectMind is built for recreation centre operators running multiple activity programmes. For a standalone martial arts dojo, the complexity and opaque pricing make Who's In Studio a far better choice.

Frequently Asked Questions

What is the best martial arts studio software in 2026?
For scheduling and check-in: Who's In Studio at $15.83/mo — includes multi-room scheduling, Wallet passes, QR check-in, and instructor profiles. For belt level labels (manual progression — auto-tracking on the roadmap): ZenPlanner at $117+/mo is the specialist choice. Most martial arts studios need scheduling software first; belt tracking is a secondary feature.
How much does martial arts studio software cost?
Costs range from $15.83/mo to $200+/mo. Who's In Studio starts at $15.83/mo. Kicksite and Spark Membership start at $99/mo. ZenPlanner starts at $117+/mo plus per-member fees. Mindbody starts at $139/mo. Member Solutions and PerfectMind require custom pricing.
Does martial arts software need belt tracking?
Not all martial arts studios need dedicated belt tracking software. Studios with structured promotion cycles (karate, taekwondo) benefit from tools like ZenPlanner or Kicksite. Brazilian jiu-jitsu academies, MMA gyms, and boxing studios often just need scheduling, check-in, and payment management — which Who's In Studio covers from $15.83/mo.
Can I run multiple belt-level classes simultaneously?
Yes. Who's In Studio's multi-room scheduling lets you run beginners, intermediate, and advanced classes at the same time in different spaces — each with individual capacity limits, instructor assignments, and waitlists. Included from $15.83/mo.
Do students need to download an app to book martial arts classes?
With Who's In Studio, no. Students book from your branded portal with just a name and contact detail — no app download required. They receive an Apple or Google Wallet pass for check-in. ZenPlanner, Kicksite, and Mindbody all require students to create accounts or download apps.
What's the cheapest martial arts studio software with QR check-in?
Who's In Studio is the cheapest martial arts studio software with built-in QR check-in, starting at $15.83/mo. No other platform in this comparison includes QR check-in AND Apple/Google Wallet passes at under $99/mo.

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Ready to Try the #1 Pick?

Join martial arts studios using Who's In for class bookings — from $15.83/mo.