12 Best Gym Management Software for Small Business 2026

We compared Who's In Studio, Zen Planner, GymMaster, Wodify, Push Press, PushUp, Exercise.com, Mindbody, TeamUp, Glofox, Vagaro, and WellnessLiving for small gym operations.

Last updated: May 2026 · 12 platforms compared · 13-feature comparison table

Side-by-side comparison

All 12 platforms across 9 capability columns. Scroll horizontally on mobile.

Platform	Starting price	QR check-in	No per-member fee	Family accounts	Membership pause	Class packs + memberships
#1Who's In StudioOur pick	$19/mo
#2Zen Planner	From $117+/mo with per-member fees	~		~
#3GymMaster	From $55/mo				~	~
#4Wodify	From $99/mo	~	~			~
#5Push Press	From $99/mo		~	~
#6PushUp	From $39/mo					~
#7Exercise.com	Custom pricing	~
#8Mindbody	From $139/mo	~	~
#9TeamUp	From $99/mo + per-member tiering			~
#10Glofox	Custom		~	~
#11Vagaro	From $30/mo + per-staff fees + 2.75% transaction fees	~	~	~
#12WellnessLiving	Custom	~	~

Yes · No · ~ Partial / available with paid add-on or higher tier

Detailed Reviews

Who's In Studio

Editor's Choice

Most affordable modern gym management software — $19/mo (or $15.83/mo billed annually)

Pricing

$19/mo (or $15.83/mo billed annually) — no per-member fees, no per-transaction markup

Pros

From $19/mo (Starter) — or $15.83/mo billed annually. The lowest price in this comparison.
Apple & Google Wallet membership passes — one tap to check in, no app to download
Built-in QR check-in scanner — no hardware required
Multi-room scheduling with automatic double-booking conflict detection
Recurring classes with per-occurrence skip ("I'm away") + auto-cancel underbooked sessions
Class packs + memberships combined — packs consumed first, falling back to membership
Waitlists with automatic transaction-safe promotion when capacity opens
Family/household sub-accounts + membership pause/resume
Built-in payroll, MRR/ARR, fill-rate analytics, and instructor leaderboard reports
Stripe Connect direct payout — 0% platform fee on member payments
Branded client portal + instructor pages, optional bring-your-own domain
Digital waivers auto-enforced before first booking; promo codes; no-show fee policy
No per-member fees — Starter covers up to 99 active members; Growth ($49/mo) removes the cap

Cons

No gym access control integration (door locks/turnstiles)
No retail or merchandise POS

Best For:

Small independent gymsCrossFit boxesBoutique fitness studiosPersonal training studiosCycling & spin studiosYoga & pilates studiosCommunity fitness spacesPop-up fitness events

Our Verdict

Best gym management software for small businesses in 2026. $19/mo monthly (or $15.83/mo annually) — the lowest of any modern platform with this feature set. Wallet passes, QR check-in, multi-room scheduling, family accounts, pause/resume, payroll, MRR analytics, digital waivers, and Stripe Connect direct payout are all included at a price the enterprise alternatives charge 5–10× more for.

Zen Planner

Comprehensive gym management for CrossFit and martial arts

Pricing

From $117+/mo with per-member fees (as of March 2026, subject to change)

Pros

Purpose-built for CrossFit and martial arts workflows
Comprehensive member billing and automated payments
Strong reporting and performance analytics

Cons

$117+/mo plus per-member fees — gets very expensive
No Apple/Google Wallet passes
Steep learning curve for small gym owners

Best For:

CrossFit affiliatesMartial arts studiosGyms needing belt/level tracking

Our Verdict

ZenPlanner is powerful for CrossFit boxes and martial arts dojos needing advanced billing and performance tracking. But per-member fees make it expensive as your gym grows — and the complexity is overkill for most small gyms.

GymMaster

Gym management with access control and membership billing

Pricing

From $55/mo (as of March 2026, subject to change)

Pros

Built-in access control hardware integration
Automated membership billing and contract management
Good 24/7 access management for self-serve gyms

Cons

Starts at $55/mo — more expensive than Who's In Studio
No Apple/Google Wallet passes
Interface can feel dated for modern boutique studios

Best For:

Small gyms with 24/7 access controlStudios needing door entry integrationMembership-only gyms

Our Verdict

GymMaster's strength is access control integration for 24/7 gyms. If you need door entry management alongside class scheduling, it's worth the premium. For boutique class-based studios, Who's In Studio covers all the essentials at $15.83/mo.

Wodify

CrossFit and functional fitness gym management

Pricing

From $99/mo (as of March 2026, subject to change)

Pros

Built specifically for CrossFit and WOD-based programming
Performance tracking and leaderboards for members
Coach-to-member communication tools

Cons

$99+/mo minimum is expensive for small gyms
Overkill for non-CrossFit class-based studios
No Apple/Google Wallet passes

Best For:

CrossFit affiliatesFunctional fitness gymsGyms with performance tracking needs

Our Verdict

Wodify is the gold standard for CrossFit affiliates needing WOD tracking, performance leaderboards, and athlete progress management. For small gyms that aren't CrossFit affiliates, Who's In Studio covers class scheduling and check-in at $15.83/mo without the specialist overhead.

Push Press

Modern gym software for growing boutique fitness businesses

Pricing

From $99/mo (as of March 2026, subject to change)

Pros

Modern, clean interface purpose-built for gyms
Strong automated billing and member engagement tools
Good analytics for retention and revenue tracking

Cons

$99+/mo minimum for small gym operations
No Apple/Google Wallet passes
Member accounts required for booking

Best For:

Modern boutique gymsGyms with high member retention focusStudios scaling to multiple locations

Our Verdict

Push Press is a strong modern gym platform with excellent retention tools. At $99+/mo, it's significantly more expensive than Who's In Studio for small gyms focused on class scheduling and check-in.

PushUp

Affordable gym booking for boutique and small studios

Pricing

From $39/mo (as of March 2026, subject to change)

Pros

Clean interface at a reasonable price point
Good class scheduling and booking tools
Affordable compared to ZenPlanner and Wodify

Cons

Smaller platform with less community and support
No Apple/Google Wallet passes
Limited advanced features compared to larger competitors

Best For:

Small boutique studiosIndependent gym operatorsGyms looking for a TeamUp alternative

Our Verdict

PushUp offers a cleaner, more affordable alternative to ZenPlanner for small gym operations. At $39/mo, it's still twice the price of Who's In Studio, and it lacks Wallet passes and QR check-in.

Exercise.com

Comprehensive gym and PT software for scaling businesses

Pricing

Custom pricing — typically $200+/mo (as of March 2026, subject to change)

Pros

White-label app and extensive customisation
All-in-one: scheduling, programming, payments, retail
Good automation for large operations

Cons

$200+/mo — far too expensive for small gyms
Requires lengthy implementation and onboarding
No Apple/Google Wallet passes

Best For:

Gyms scaling to multiple locationsFacilities needing white-label appsLarge PT studios with complex needs

Our Verdict

Exercise.com is built for large gym businesses scaling aggressively. For small gyms, the cost and complexity are completely unjustifiable. Who's In Studio delivers the essentials at $15.83/mo.

Mindbody

Enterprise gym software with consumer marketplace

Pricing

From $139/mo (as of April 2026, subject to change)

Pros

Consumer marketplace drives new gym member discovery
Comprehensive suite including retail POS and marketing
Strong brand recognition in the fitness industry

Cons

$139+/mo is unaffordable for most small gyms
Complex setup and onboarding required
Clients must create Mindbody accounts to book

Best For:

Multi-location gym chainsWellness centres with retail and spaConsumer marketplace seekers

Our Verdict

Mindbody's consumer marketplace is genuinely valuable for new member acquisition, but $139+/mo is hard to justify for a small gym. Who's In Studio handles day-to-day class scheduling and bookings at $19/mo — use Mindbody for discovery and Who's In for operations.

TeamUp

UK-built class booking with strong CrossFit & PT roots

Pricing

From $99/mo + per-member tiering (as of April 2026, subject to change)

Pros

Mature class booking + recurring membership billing
Per-customer email + invoicing built-in
Better pricing than Mindbody for small operators

Cons

$99+/mo is still 5× the cost of Who's In Studio
No Apple/Google Wallet membership passes
Members must create a TeamUp account to book

Best For:

UK-based small gymsPT studios needing recurring billingCrossFit boxes wanting a Wodify alternative

Our Verdict

TeamUp is a credible UK-built alternative to Mindbody for class-based small gyms — but at $99+/mo with per-member tiering, it costs 5× more than Who's In Studio while missing wallet passes and the no-account-required booking flow.

#10

Glofox

Boutique fitness platform with mobile-first booking

Pricing

Custom — typically $110-$220/mo (as of April 2026, subject to change)

Pros

Polished mobile-first member booking experience
Branded app for members (additional cost)
Solid for boutique brands with marketing-led acquisition

Cons

$110+/mo minimum is steep for small independent gyms
Requires sales call + onboarding rather than self-serve
No Apple/Google Wallet passes

Best For:

Boutique studios scaling to multiple locationsBrand-conscious fitness operatorsStudios wanting branded mobile apps

Our Verdict

Glofox is a strong choice for boutique fitness brands willing to invest in a custom mobile presence — but the cost and sales-led onboarding rule it out for most small independent gyms. Who's In Studio delivers branded booking + wallet passes at $19/mo with zero onboarding friction.

#11

Vagaro

All-in-one beauty/wellness/fitness booking with marketplace

Pricing

From $30/mo + per-staff fees + 2.75% transaction fees (as of April 2026, subject to change)

Pros

Vagaro consumer marketplace surfaces your studio to new bookers
Mature retail POS, gift cards, and loyalty programmes
Strong appointment-based booking workflows

Cons

Per-staff fees stack quickly: $30 + $10/extra staff member
2.75% Vagaro transaction fee on every payment
No Apple/Google Wallet membership passes

Best For:

Mixed wellness studios (beauty + fitness)Multi-staff operationsMarketplace discovery seekers

Our Verdict

Vagaro is well-suited to multi-discipline wellness centres mixing fitness with beauty/spa services. For pure class-based small gyms the per-staff fees and 2.75% transaction markup make it expensive vs Who's In Studio's flat $19/mo with 0% platform fee.

#12

WellnessLiving

Mindbody alternative with marketing automation focus

Pricing

Custom — typically $89-$159/mo (as of April 2026, subject to change)

Pros

Direct Mindbody migration tooling and feature parity
Built-in marketing automation and email sequences
Comprehensive class + appointment + retail combination

Cons

$89+/mo is still 4-5× Who's In Studio
Custom pricing requires a sales call
No Apple/Google Wallet passes

Best For:

Studios switching from MindbodyWellness centres needing automationMulti-service operations

Our Verdict

WellnessLiving is the most credible direct Mindbody alternative for studios wanting a like-for-like swap with built-in marketing automation. For small gyms not migrating from Mindbody, Who's In Studio covers the daily operations at a quarter of the price.

Frequently Asked Questions

What is the best gym management software for small businesses in 2026?

Who's In Studio is the best gym management software for small businesses in 2026, from $19/mo (or $15.83/mo billed annually). It includes class scheduling with multi-room conflict detection, Apple/Google Wallet membership passes, QR check-in, recurring classes, waitlists, family sub-accounts, membership pause/resume, payroll, MRR/ARR analytics, digital waivers, and Stripe Connect direct payout — with no per-member fees on Starter (up to 99 active members). For CrossFit boxes needing WOD tracking specifically, Wodify is a specialist choice.

How much does small gym management software cost?

Monthly costs range from $19/mo to $200+/mo for the platforms in this comparison. Who's In Studio is $19/mo (or $15.83/mo billed annually). Vagaro is $30/mo plus per-staff fees and 2.75% transaction fees. PushUp is $39/mo. GymMaster is $55/mo. WellnessLiving is custom from $89/mo. Wodify, Push Press, and TeamUp are all $99+/mo. Glofox is custom from $110/mo. ZenPlanner is $117+/mo with per-member fees. Mindbody is $139/mo. Exercise.com is custom from $200/mo.

Does gym management software have Apple Wallet pass support?

Who's In Studio is the only gym management platform in this comparison that auto-generates Apple Wallet and Google Wallet membership passes — members tap their pass at the front desk for QR check-in with no app to download and no email search. The pass works offline and updates over the air when you change branding or when the member's plan changes. No other platform in this 12-platform comparison offers wallet passes at any price tier.

Can small gym software handle drop-in classes, memberships, and class packs?

Yes. Who's In Studio supports drop-in bookings, recurring memberships (unlimited or capped visits per period), and class packs (e.g. 10-class bundles) — and combines them intelligently: when a member has both a pack and a membership, packs are consumed first so the membership doesn't run out before a renewal. All from $19/mo with no platform fees, 0% per-transaction markup, and Stripe Connect direct payout to your bank.

What's the best CrossFit gym management software?

For CrossFit affiliates needing WOD programming and athlete leaderboards: Wodify from $99/mo is purpose-built and remains the gold standard for that workflow. For scheduling, booking, check-in, and member management without CrossFit-specific WOD features: Who's In Studio from $19/mo covers all the essentials — including waitlists, family accounts, and digital waivers — at a fifth of the cost.

Does gym management software require members to create accounts?

With Who's In Studio, no. Members book from your branded portal with just a name and contact detail — no account creation, no app download, no email verification step. They get an Apple/Google Wallet membership pass after their first paid booking. ZenPlanner, Wodify, Mindbody, TeamUp, Glofox, and most other gym platforms in this comparison require members to create accounts before they can book — a significant friction at the moment of conversion.

Is there a free trial for Who's In Studio?

Yes — start free, no credit card required. Set up your studio, add classes, invite members, and run real bookings before you decide to upgrade. Both Starter ($19/mo) and Growth ($49/mo) tiers are available; you can switch tiers at any time and changes take effect at your next renewal with no pro-rated charges.

How do I migrate from Mindbody, ZenPlanner, or another gym platform?

Who's In Studio includes a CSV bulk-import for members and a Mailchimp import for your existing audience. Most studios are fully migrated in a single afternoon. There's no setup fee and no contract — if it doesn't fit, you can leave anytime and your data is yours to export.

Related guides & one-on-one comparisons

Best Fitness Booking 2026 Best Martial Arts Software Best PT Software vs ZenPlanner vs Mindbody Mindbody Alternative TeamUp Alternative Glofox Alternative Vagaro Alternative WellnessLiving Alternative ClassFit Alternative Fitssey Alternative Acuity Alternative Studio Pricing All Features

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