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Best Gym Management Software for Small Gyms in 2026

For a small gym, the best software is usually the cheapest one that still covers memberships, class booking and check-in. We compared 12 platforms on published price and how that price scales. For gyms with up to 99 active members our pick is Who's In Studio: $19/month, or $15.83/month billed annually, with QR check-in, Apple and Google Wallet membership passes, class packs and no Who's In fee on member payments; Growth is $49/month for unlimited members. If you need door access control, GymMaster is built for it.

Who's In makes Who's In Studio, ranked first here. Competitor prices are from each company's own public pricing page, checked 5 October 2026.

Last updated: October 2026 · 12 platforms compared: Who's In Studio, Zen Planner, GymMaster, Wodify, Push Press, PushUp, Exercise.com, Mindbody, TeamUp, Glofox, Vagaro and WellnessLiving

Side-by-side comparison

All 12 platforms by published price and how it scales. Scroll horizontally on mobile.

PlatformStarting pricePrice publishedHow the price scales
#1Who's In StudioOur pick
$19/mo ($15.83/mo billed annually); Growth $49/moFlat: Starter up to 99 active members, Growth unlimited
#2Zen Planner
Studio from $99/mo; bundles from $198/moPlan price plus active-member tier
#3GymMaster
Foundation $89/mo per sitePer site
#4Wodify
See Wodify's own pricing pageNot checked
#5PushPress
Free plan; Pro $159/moFree plan, then paid tiers
#6PushUp
See PushUp's own pricing pageNot checked
#7Exercise.com
See Exercise.com's own pricing pageNot checked
#8Mindbody
Starter from $79/mo per location; higher plans quote-onlyPer location; higher plans quote-only
#9TeamUp
$119/mo for up to 100 active customersActive-customer brackets
#10Glofox
Quote-only (no published prices)Quote
#11Vagaro
From £20/mo for 1 bookable calendar (UK page); extra calendars cost morePer bookable calendar
#12WellnessLiving
Starter $69/mo (1 staff member); Business $199/moBy plan; Starter covers 1 staff member

Yes  ·  No  · ~ Partial / available with paid add-on or higher tier

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable modern class and membership software for small gyms

Pricing
$19/mo ($15.83/mo billed annually); Growth $49/mo

Pros

  • Starter covers up to 99 active members with unlimited classes, bookings, instructors and rooms; Growth is the same product with unlimited members
  • Apple & Google Wallet membership passes and a QR check-in scanner that works offline
  • Rooms with conflict checks; under-booked classes cancel themselves before start
  • Memberships and class packs; family members on one account; member self-pause where the plan allows it
  • Waitlists that promote automatically; versioned waivers enforced at booking; promo codes
  • Instructor pay calculation, MRR/ARR, cohort and retention analytics
  • Member payments on your own Stripe account with a 0% Who's In fee

Cons

  • No gym access control integration (door locks/turnstiles)
  • No retail or merchandise POS; email reminders only

Best For:

Small independent gymsCrossFit boxesBoutique fitness studiosCycling & spin studiosYoga & pilates studios

Our Verdict

Best gym management software for small, class-based gyms in 2026. Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. It covers class scheduling, memberships, class packs, waitlists, waivers, QR check-in and instructor pay calculation.

#2

Zen Planner

Long-established gym and martial arts platform

Pricing
Studio from $99/mo; bundles from $198/mo

Pros

  • Mature platform for gyms and martial arts schools
  • Rank and belt features for martial arts
  • Website, app and marketing products

Cons

  • Studio from $99/mo, Essentials from $198/mo, Ultimate from $348/mo
  • Branded app ($39/mo) and other products cost extra

Best For:

CrossFit affiliatesMartial arts studios

Our Verdict

A mature choice for gyms and martial arts schools that use its rank tracking and bundles. The bundles add up quickly for a small studio.

#3

GymMaster

Gym management with door-access control

Pricing
Foundation $89/mo per site

Pros

  • 24/7 door-access control options
  • Built for gyms with members coming and going
  • Published pricing

Cons

  • Priced per site
  • Advanced $129/mo, Professional $209/mo

Best For:

Open gyms needing door access control

Our Verdict

A good fit for open-gym access control; a class studio pays for gym features it may not use.

#4

Wodify

CrossFit box management with WOD tracking

Pricing
See Wodify's own pricing page

Pros

  • WOD programming and performance tracking
  • Built for CrossFit boxes
  • Box management in one system

Cons

  • We could not check its current prices
  • Bundles programming you may not need

Best For:

CrossFit boxes tracking WODs

Our Verdict

The pick if WOD tracking is central to your box; check its own page for current prices.

#5

PushPress

Gym management for CrossFit and functional fitness

Pricing
Free plan; Pro $159/mo

Pros

  • A free plan with no monthly fee
  • Built for CrossFit and functional fitness
  • Add-on products for training and marketing

Cons

  • Pro $159/mo, Max $229/mo
  • Branded app and other products cost extra

Best For:

CrossFit and functional fitness gyms

Our Verdict

Good for boxes that want its gym-specific add-ons; the full stack adds up.

#6

PushUp

Gym management software

Pricing
See PushUp's own pricing page

Pros

    Cons

    • We could not check PushUp's current prices

    Best For:

    Small gyms

    Our Verdict

    Check PushUp's own site for current plans and prices.

    #7

    Exercise.com

    Fitness business software with custom apps

    Pricing
    See Exercise.com's own pricing page

    Pros

      Cons

      • We could not check Exercise.com's current prices

      Best For:

      Fitness businesses wanting a custom app

      Our Verdict

      Check Exercise.com's own site for current plans and prices.

      #8

      Mindbody

      Industry standard for large and multi-location studios

      Pricing
      Starter from $79/mo per location; higher plans quote-only

      Pros

      • Large consumer marketplace that can bring new clients
      • Broad business suite, including payroll, POS and retail
      • The most recognised brand in fitness software

      Cons

      • Starter from $79/mo per location, priced per location
      • Accelerate and Ultimate prices only after a sales call

      Best For:

      Multi-location gyms and studios

      Our Verdict

      The go-to for large studios and chains that want an all-in-one business suite and marketplace exposure. For a single-location studio: Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.

      #9

      TeamUp

      Solid mid-range option for growing studios

      Pricing
      $119/mo for up to 100 active customers

      Pros

      • Clean interface with strong membership and pack management
      • Month-to-month, no contract
      • Pricing published by member bracket

      Cons

      • $119/mo for up to 100 active customers; $189/mo for 101-200
      • The price rises with every active-customer bracket

      Best For:

      Growing boutique gyms

      Our Verdict

      A strong mid-range choice with good membership management. The price steps up with each active-customer bracket.

      #10

      Glofox

      Studio management for scaling and multi-location brands

      Pricing
      Quote-only (no published prices)

      Pros

      • Branded member app
      • Multi-location and franchise tools
      • Analytics and retention features

      Cons

      • No published prices — the pricing page is a quote form
      • Price set in a sales conversation

      Best For:

      Scaling fitness brands

      Our Verdict

      Built for studios scaling into multiple locations; the branded app is a real differentiator. Without published prices, an independent studio cannot compare it up front.

      #11

      Vagaro

      Best for businesses that mix classes with salon and spa services

      Pricing
      From £20/mo for 1 bookable calendar (UK page); extra calendars cost more

      Pros

      • Low entry price for one bookable calendar
      • Consumer marketplace for local discovery
      • Payment processing and POS available

      Cons

      • Each extra bookable calendar adds a licence fee
      • Built around salon and spa appointments, not a class timetable

      Best For:

      Gyms that also run spa services

      Our Verdict

      Good value for a solo practitioner or a salon-studio hybrid. Each extra bookable calendar adds cost, and the product is appointment-first.

      #12

      WellnessLiving

      All-in-one platform for studios, salons and spas

      Pricing
      Starter $69/mo (1 staff member); Business $199/mo

      Pros

      • Classes and appointments in one system
      • POS, SMS and two-way texting
      • Free data migration

      Cons

      • Starter ($69/mo) covers one staff member
      • Unlimited staff starts at Business, $199/mo

      Best For:

      Gyms that also book appointments

      Our Verdict

      Broad and capable, especially if you also book appointments or sell retail. A multi-instructor class studio pays Business prices.

      Frequently Asked Questions

      What is the best small gym software in 2026?
      For independent small gyms, our pick is Who's In Studio (we make it, so weigh that). Starter ($19/mo, or $190/yr) and Growth ($49/mo, or $490/yr) have every feature; the only difference is that Starter covers up to 99 active members and Growth is unlimited. Starter moves up to Growth automatically when you pass 99. It covers class scheduling, memberships, class packs, waitlists, waivers, QR check-in and instructor pay calculation, with no Who's In fee on member payments.
      How much does small gym software cost?
      From each company's own pricing page, checked 5 October 2026: Zen Planner: Studio from $99/mo; bundles from $198/mo; GymMaster: Foundation $89/mo per site; Wodify: See Wodify's own pricing page; PushPress: Free plan; Pro $159/mo; PushUp: See PushUp's own pricing page; Exercise.com: See Exercise.com's own pricing page; Mindbody: Starter from $79/mo per location; higher plans quote-only; TeamUp: $119/mo for up to 100 active customers; Glofox: Quote-only (no published prices); Vagaro: From £20/mo for 1 bookable calendar (UK page); extra calendars cost more; WellnessLiving: Starter $69/mo (1 staff member); Business $199/mo. Who's In Studio is $19/mo, or $15.83/mo billed annually.
      Do clients need an account or an app to book?
      On Who's In Studio: No app to download. Members sign in once with an email link, Google or Apple, then book in one tap. Booking needs an active membership or class pack.
      What's the best Mindbody alternative for a small gym?
      Who's In Studio, if you don't need a consumer marketplace or retail POS. Who's In Studio Starter is $19/mo against Mindbody's $79/mo per location: $60 a month ($720 a year, 76% less) before any add-ons.
      Can I run private sessions as well as group classes?
      Who's In Studio is built for group classes and has no appointment calendar. Studios run privates as capacity-1 classes that members book with a class pack.
      What if my gym needs door access control?
      Who's In Studio has no door-lock or turnstile integration. GymMaster sells software with 24/7 door access control, from $129/mo per site on its own pricing page.

      Compare Who's In Studio

      Ready to Try the #1 Pick?

      Join small gyms running on Who's In — $19/mo (or $15.83/mo billed annually), no per-member fees, no setup call. Every plan starts with a 14-day free trial.