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8 Best Gym Management Software for Small Business 2026

We compared Who's In Studio, Zen Planner, GymMaster, Wodify, Push Press, PushUp, Exercise.com, and Mindbody for small gym operations.

Last updated: March 2026 · 8 platforms compared

Quick Comparison

PlatformPricingWallet PassesQR Check-InNo Per-Member Fee
#1Who's In StudioOur Pick
From $19/mo (Starter) — 2.7% flat fee on paid bookings
#2Zen Planner
From $117+/mo with per-member fees (as of March 2026, subject to change)
#3GymMaster
From $55/mo (as of March 2026, subject to change)
#4Wodify
From $99/mo (as of March 2026, subject to change)
#5Push Press
From $99/mo (as of March 2026, subject to change)
#6PushUp
From $39/mo (as of March 2026, subject to change)
#7Exercise.com
Custom pricing — typically $200+/mo (as of March 2026, subject to change)
#8Mindbody
From $139/mo (as of March 2026, subject to change)

Detailed Reviews

#1

Who's In Studio

Editor's Choice

Most affordable gym management software for small gyms — from $19/mo

Pricing
From $19/mo (Starter) — 2.7% flat fee on paid bookings

Pros

  • From $19/mo — the lowest price in this comparison
  • Apple & Google Wallet passes included per booking
  • Built-in QR check-in scanner — no hardware required
  • Multi-room class scheduling for simultaneous sessions
  • Branded client portal and instructor profiles
  • No per-member fees — unlimited clients from day one

Cons

  • No gym access control integration (door locks/turnstiles)
  • No retail or merchandise POS

Best For:

Small independent gymsCrossFit boxesBoutique fitness studiosPersonal training studiosCommunity fitness spacesPop-up fitness events

Our Verdict

Best gym management software for small businesses in 2026. At $19/mo with no per-member fees, it's the most accessible option for independent gyms and boutique fitness spaces. Wallet passes, QR check-in, and multi-room scheduling are included at a price that large-gym platforms charge 5–10x more for.

#2

Zen Planner

Comprehensive gym management for CrossFit and martial arts

Pricing
From $117+/mo with per-member fees (as of March 2026, subject to change)

Pros

  • Purpose-built for CrossFit and martial arts workflows
  • Comprehensive member billing and automated payments
  • Strong reporting and performance analytics

Cons

  • $117+/mo plus per-member fees — gets very expensive
  • No Apple/Google Wallet passes
  • Steep learning curve for small gym owners

Best For:

CrossFit affiliatesMartial arts studiosGyms needing belt/level tracking

Our Verdict

ZenPlanner is powerful for CrossFit boxes and martial arts dojos needing advanced billing and performance tracking. But per-member fees make it expensive as your gym grows — and the complexity is overkill for most small gyms.

#3

GymMaster

Gym management with access control and membership billing

Pricing
From $55/mo (as of March 2026, subject to change)

Pros

  • Built-in access control hardware integration
  • Automated membership billing and contract management
  • Good 24/7 access management for self-serve gyms

Cons

  • Starts at $55/mo — more expensive than Who's In Studio
  • No Apple/Google Wallet passes
  • Interface can feel dated for modern boutique studios

Best For:

Small gyms with 24/7 access controlStudios needing door entry integrationMembership-only gyms

Our Verdict

GymMaster's strength is access control integration for 24/7 gyms. If you need door entry management alongside class scheduling, it's worth the premium. For boutique class-based studios, Who's In Studio covers all the essentials at $19/mo.

#4

Wodify

CrossFit and functional fitness gym management

Pricing
From $99/mo (as of March 2026, subject to change)

Pros

  • Built specifically for CrossFit and WOD-based programming
  • Performance tracking and leaderboards for members
  • Coach-to-member communication tools

Cons

  • $99+/mo minimum is expensive for small gyms
  • Overkill for non-CrossFit class-based studios
  • No Apple/Google Wallet passes

Best For:

CrossFit affiliatesFunctional fitness gymsGyms with performance tracking needs

Our Verdict

Wodify is the gold standard for CrossFit affiliates needing WOD tracking, performance leaderboards, and athlete progress management. For small gyms that aren't CrossFit affiliates, Who's In Studio covers class scheduling and check-in at $19/mo without the specialist overhead.

#5

Push Press

Modern gym software for growing boutique fitness businesses

Pricing
From $99/mo (as of March 2026, subject to change)

Pros

  • Modern, clean interface purpose-built for gyms
  • Strong automated billing and member engagement tools
  • Good analytics for retention and revenue tracking

Cons

  • $99+/mo minimum for small gym operations
  • No Apple/Google Wallet passes
  • Member accounts required for booking

Best For:

Modern boutique gymsGyms with high member retention focusStudios scaling to multiple locations

Our Verdict

Push Press is a strong modern gym platform with excellent retention tools. At $99+/mo, it's significantly more expensive than Who's In Studio for small gyms focused on class scheduling and check-in.

#6

PushUp

Affordable gym booking for boutique and small studios

Pricing
From $39/mo (as of March 2026, subject to change)

Pros

  • Clean interface at a reasonable price point
  • Good class scheduling and booking tools
  • Affordable compared to ZenPlanner and Wodify

Cons

  • Smaller platform with less community and support
  • No Apple/Google Wallet passes
  • Limited advanced features compared to larger competitors

Best For:

Small boutique studiosIndependent gym operatorsGyms looking for a TeamUp alternative

Our Verdict

PushUp offers a cleaner, more affordable alternative to ZenPlanner for small gym operations. At $39/mo, it's still twice the price of Who's In Studio, and it lacks Wallet passes and QR check-in.

#7

Exercise.com

Comprehensive gym and PT software for scaling businesses

Pricing
Custom pricing — typically $200+/mo (as of March 2026, subject to change)

Pros

  • White-label app and extensive customisation
  • All-in-one: scheduling, programming, payments, retail
  • Good automation for large operations

Cons

  • $200+/mo — far too expensive for small gyms
  • Requires lengthy implementation and onboarding
  • No Apple/Google Wallet passes

Best For:

Gyms scaling to multiple locationsFacilities needing white-label appsLarge PT studios with complex needs

Our Verdict

Exercise.com is built for large gym businesses scaling aggressively. For small gyms, the cost and complexity are completely unjustifiable. Who's In Studio delivers the essentials at $19/mo.

#8

Mindbody

Enterprise gym software with consumer marketplace

Pricing
From $139/mo (as of March 2026, subject to change)

Pros

  • Consumer marketplace drives new gym member discovery
  • Comprehensive suite including retail POS and marketing
  • Strong brand recognition in the fitness industry

Cons

  • $139+/mo is unaffordable for most small gyms
  • Complex setup and onboarding required
  • Clients must create Mindbody accounts to book

Best For:

Multi-location gym chainsWellness centres with retail and spaConsumer marketplace seekers

Our Verdict

Mindbody's consumer marketplace is genuinely valuable for new member acquisition, but $139+/mo is hard to justify for a small gym. Who's In Studio handles day-to-day class scheduling and bookings at $19/mo — use Mindbody for discovery and Who's In for operations.

Frequently Asked Questions

What is the best gym management software for small businesses in 2026?
Who's In Studio is the best gym management software for small businesses in 2026, starting at $19/mo. It includes class scheduling, Apple/Google Wallet passes, QR check-in, multi-room scheduling, and instructor profiles with no per-member fees. For CrossFit boxes needing WOD tracking, Wodify is a specialist choice.
How much does small gym management software cost?
Costs range from $19/mo to $200+/mo. Who's In Studio starts at $19/mo. PushUp at $39/mo. GymMaster at $55/mo. Wodify and Push Press at $99+/mo. ZenPlanner at $117+/mo with per-member fees. Mindbody at $139/mo. Exercise.com at $200+/mo.
Does gym management software have Apple Wallet pass support?
Who's In Studio is the only gym management platform in this comparison that auto-generates Apple Wallet and Google Wallet passes per booking. Members show their pass for QR check-in — no app, no email search needed. No other platform in this list at under $99/mo offers this feature.
Can small gym software handle drop-in classes and memberships?
Yes. Who's In Studio supports both drop-in class bookings and recurring memberships (unlimited or limited visits per period). Class packs are also supported. All from $19/mo with a 2.7% fee only on paid transactions.
What's the best CrossFit gym management software?
For CrossFit affiliates needing WOD programming and leaderboards: Wodify from $99/mo is purpose-built. For scheduling, booking, and check-in without CrossFit-specific features: Who's In Studio at $19/mo covers the essentials at a fraction of the cost.
Does gym management software require members to create accounts?
With Who's In Studio, no. Members book from your branded portal with just a name and contact detail — no account creation, no app download. ZenPlanner, Wodify, Mindbody, and most other gym platforms require members to create accounts before their first booking.

Related Guides

Best Fitness Booking 2026Best Martial Arts SoftwareBest PT Softwarevs ZenPlannervs MindbodyMindbody AlternativeGlofox AlternativeStudio PricingAll Features

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