Personal Training Booking Software
Manage 1-on-1 and group PT bookings, sell class packs, showcase trainer profiles, and automate reminders — all from a branded client portal. From $15.83/month.
Built for personal trainers and PT studios
1-on-1 session booking
Solo sessions with capacity of 1. Clients book directly with their preferred trainer.
Small group PT
Group sessions of 2–8 with independent pricing. Pair or group training.
Class packs
5 and 10 class packs with expiry. Clients see remaining sessions in the portal.
Branded client portal
Your brand, your colours. Looks like a custom app built for your PT business.
Apple & Google Wallet passes
Session reminders on the lock screen. Cuts no-shows significantly.
Session analytics
Track attendance, pack usage, and revenue per trainer in your dashboard.
Your PT business, professionally managed
Starter from $15.83/mo with no platform fees on client payments. Growth plan $40.83/mo.
"I used to spend 2 hours per week chasing clients for session bookings and payments. Who's In cut that to 10 minutes. My clients love the portal — they book whenever they're ready, not when I text them."
Jamie K. — Personal trainer, Vancouver
Personal training booking FAQs
Can Who's In handle both 1-on-1 and group personal training bookings?
Yes. Create separate class types for solo PT sessions (capacity 1) and small group PT (capacity 2–8). Each has its own pricing, duration, and instructor. Clients see both options in the booking view.
Can clients book specific PT class packs (e.g. 10-session pack)?
Yes. Class packs are fully supported — 5-session, 10-session, or custom counts with expiry windows. Clients see their remaining sessions in the branded client portal. Packs can be restricted to specific trainers or class types.
How does the branded client portal work for personal trainers?
Your branded portal shows your name, logo, and trainer profiles. Clients book sessions, view upcoming appointments, and see their remaining pack credits — all under your brand, not a generic platform.
Can clients book directly with their preferred personal trainer?
Yes. Each trainer has an individual profile with bio, photo, specialisms, and certifications. Clients can browse trainers and book directly through their profile page.
How do I send session reminders to PT clients?
Who's In sends automatic email reminders 24 hours and 2 hours before each session. Clients who add the Apple or Google Wallet pass receive a native lock-screen notification — more effective than email for time-sensitive appointments.
Can I run a mobile PT business with Who's In
Yes. Who's In works for PT businesses operating from clients' homes, outdoor locations, or hired gym spaces. Sessions are location-flexible — you enter the session location when creating the class, and it appears in the client's booking confirmation.
Related pages and guides
Reduce No-Shows
Cut no-shows with Wallet passes and deposits.
Session Pricing Calculator
Find your optimal session and pack prices.
Client Onboarding Flow
Convert first sessions into long-term clients.
Yoga Studio Booking
For studios offering group yoga and PT.
Payment Processing Guide
Set up class packs correctly.
Who's In Studio
Personal training booking from $15.83/mo.
