Studio Booking Software That Runs Itself
Everything you need to take bookings, manage members, and get paid — for $15.83/mo instead of $139/mo.
14-day free trial · No charge today
Then from $15.83/mo billed annually. Cancel anytime.
There's a better way to run your studio
The Old Way
- Spreadsheets and WhatsApp groups for class sign-ups
- Manual waitlist management — dropping the ball on promotions
- No-shows with no tracking or follow-up
- Expensive software that charges per-student
- Clunky apps your members hate using
With Studio
- Real-time class calendar with one-click booking
- Automatic waitlist promotion — nobody falls through the cracks
- QR check-in tracks attendance and no-show patterns
- Flat monthly pricing — no per-student fees, ever
- Zen, beautiful app your members actually enjoy
How it works
Set up your studio
Add your classes, instructors, rooms, and pricing. Import from a spreadsheet or start fresh.
Share your booking page
Get a branded booking page (yourstudio.whos-in.app). Members book with one click — no app downloads.
Manage & grow
Track attendance, waitlists, no-shows, and revenue. Members get automatic reminders.
Everything your studio needs
Built for yoga, Pilates, dance, martial arts, CrossFit, cycling, barre, swimming, personal training, and every type of fitness studio.
Multi-Room Scheduling
Drag-and-drop calendar with recurring classes, hybrid/Zoom support, and real-time capacity tracking across multiple rooms and instructors.
Member Self-Booking
One-click booking portal with real-time availability. No app downloads or accounts required — members book straight from a WhatsApp or Instagram link.
Waitlist + Auto-Fill
When someone cancels, the next person is automatically promoted and notified. Zero admin work — spots never go unfilled.
Payments & Memberships
Class packs, drop-ins, and recurring memberships via Stripe. Automated billing with zero markup on every transaction.
Front-Desk Check-In
Ultra-fast check-in screen for live classes. Search members instantly, one-tap check-in, add walk-in guests with companions — all on one screen.
Digital Waivers
Require members to sign a liability waiver before their first booking. Upload your own text or PDF. Auto-enforced — no unsigned members slip through.
Family & Group Accounts
One parent manages multiple family members under a single account. Book classes for kids, spouse, or siblings — all on one membership.
Revenue Dashboard
See total revenue, monthly trends, and per-member financials at a glance. Issue full or partial refunds without leaving your admin panel.
Automated Notifications
Get notified instantly when members book, cancel, pay, or don't show up. Never miss an important studio event.
No-Show Policy
Set free no-show allowances and automatic class credit deductions. Members see their no-show count — accountability that reduces empty spots.
Member CRM & Loyalty
Full member profiles with attendance history, health notes, waivers, and loyalty tracking. Know every member by name, not just by number.
Your Own Booking Page
Your studio, your brand. A mobile-optimised booking page with your logo, colours, and branded URL — installable as a home-screen app.
Two first-class ways to check people in
At the class front desk: searchable member list — search, tap, done. On the move: industrial-grade QR scanner — one-handed, offline-ready, duplicate-proof, haptic + audio feedback. Members carry their pass in Apple Wallet or Google Pay. Press S to switch at any time.
Retention analytics & cancellation insights
Track attendance, revenue, no-show rates — plus an aggregated cancellation-reasons widget so you know why members leave. Spot peak times, spot churn signals early.
Smart Reminders & Push
Automated email reminders before every class. Members get notified of schedule changes and waitlist promotions instantly.
Member Health Scores
Automatically track each member's engagement with green/amber/red health status. Spot at-risk members before they churn and take action early.
Smart Class Recommendations
Suggest classes to members based on their booking history and co-attendance patterns. Boost fill rates by matching the right members to the right classes.
Revenue Forecasts
Predict monthly revenue based on active memberships, class pack balances, and historical trends. Plan staffing and marketing with confidence.
What organisers say on Trustpilot
"Finally, an App that takes out all the stress of organising classes and events."
"Using for events in Dubai and Abu Dhabi, this has been a lifesaver. The auto-waitlist feature is brilliant."
"Setting up and sharing events is seamless. The intuitive customization options take the hassle out of organising."
"Managing events and waitlist was a breeze, will use regularly. Payments were easy to set up too."
Built for
How we compare
| Feature | Who's In Studio | Mindbody | Vagaro |
|---|---|---|---|
| Price | From $15.83/mo | From $139/mo | From $30/mo |
| No member app required | |||
| Branded booking page | ✓ (add-on) | ✓ | |
| Waitlist auto-fill | |||
| Per-member fees | None | Per-head add-ons | None |
| Contract required | No | Annual recommended | No |
| LinkedIn verified badge | |||
| Apple/Google Wallet passes | |||
| Installable PWA |
Competitor pricing as of March 2026. Features may vary by plan.
Simple, transparent pricing
Starter
Up to 99 active members
Perfect for boutique studios
- All features included
- Multi-room scheduling
- Member self-booking
- Waitlist + auto-fill
- Payments & billing
- Email reminders
Growth
Everything in Starter, plus more
For studios ready to scale and brand
- Everything in Starter
- Unlimited active members
- Branded custom-domain booking page
- Advanced revenue dashboard & forecasting
- Recurring membership billing
- Priority support
Upgrade to Growth when you want a branded booking page, deeper revenue insights, and recurring membership billing.
Month-to-month. No contracts. No platform fees.
See it in action
Explore a live studio booking page. Browse classes, check instructor bios, and see how members book — no account needed.
Visit Zenith Yoga & PilatesReady to simplify your studio?
Start managing bookings, members, and payments in minutes.
Frequently Asked Questions
How do I get started?
Sign up, complete the 5-minute setup wizard, and you'll have your booking page live today. Cancel anytime — no contracts.
How much does Studio cost?
Every plan starts with a 14-day free trial — no charge today. Both plans include all Studio features. Starter ($15.83/mo billed annually, or $19.00/mo monthly) is everything most studios need, with unlimited classes, instructors and rooms and up to 99 active members (it auto-upgrades to Growth once you pass 99). Growth ($40.83/mo billed annually, or $49.00/mo monthly) adds unlimited active members, a branded booking page with custom domain, an advanced revenue dashboard with forecasting, recurring membership billing and priority support. Save 17% with annual billing.
Can I upgrade from Who's In Events to Studio?
Absolutely. Your existing events, members, and data carry over automatically — nothing to re-enter. Studio Starter is from $15.83/mo billed annually, and Growth is from $40.83/mo. Both add multi-room scheduling, member CRM, and more — built on the same trusted engine you already know.
Do my members need to create accounts?
No — just like Who's In Free, members can book with just their name. No app downloads or account creation required.
Available in your region
Explore Studio guides tailored to your country or city — with local pricing, venues, and seasonal insights.
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