Climbing Gym Management Software
Class scheduling, day passes, memberships, QR entry check-in, and course management — built for bouldering gyms, indoor climbing centres, and youth programmes. From $15.83/month.
Built for climbing gyms
Session and course scheduling
Open climbing sessions, intro courses, lead certification, youth programmes — all in one calendar.
Day passes, credits, and memberships
Drop-in day passes, 10 or 20 visit packs, and unlimited monthly membership — all tracked automatically.
QR entry check-in
Members scan in at the front desk. Visit count deducted automatically from credit packs.
Capacity and safety control
Set a session cap for safety. Waitlist manages overflow and notifies on cancellation.
Apple & Google Wallet passes
Session reminders and membership passes on the member's lock screen.
Visit and revenue analytics
Track daily visits, peak times, most popular sessions, and member retention.
Manage every class type in Who's In
| Class type | Capacity | Typical pricing |
|---|---|---|
| Open climbing (adults) | 30–50 | Day pass or membership |
| Introduction to climbing | 6–10 | Course fee ($40–80) |
| Lead climbing certification | 4–8 | Course fee ($60–120) |
| Youth climbing programme | 8–12 | Term pack or monthly |
| Bouldering sessions | 20–40 | Day pass or membership |
| Private coaching | 1–2 | Class pack |
Manage your climbing gym in Who's In Studio
Starter from $15.83/mo with no platform fees. Multi-wall room support on Growth ($40.83/mo).
"We used to cap sessions by putting a sign on the door. Now capacity is enforced online before anyone turns up. We haven't had to turn a member away in 6 months."
Oscar T. — Bouldering gym founder, Oslo
Climbing gym management FAQs
How do I manage day passes and memberships for a climbing gym?
Who's In Studio supports day pass drop-in pricing, credit pack bundles (10 or 20 visits), and unlimited monthly memberships. All products are sold through your branded portal and tracked automatically — no manual pass punching.
Can I schedule climbing lessons and courses alongside open climbing sessions?
Yes. Create separate class types for open climbing sessions (drop-in), introduction to climbing courses, lead climbing certification workshops, and youth courses. Each has its own capacity, pricing, and instructor.
Does QR check-in work for climbing gym entry?
Yes. Members show their booking QR code or Wallet pass QR at the front desk. Staff scan on any smartphone. Attendance and visit count are recorded automatically — useful for credit pack tracking.
How do I cap classes at my climbing gym for safety?
Set a capacity limit on every class type. When an intro session fills, clients join a waitlist automatically. If someone cancels, the next waitlisted climber is notified instantly.
Can I run youth climbing programmes and adult programmes separately?
Yes. Create separate class types with appropriate age restrictions noted in the description. Youth climbing, adult beginner, intermediate, and advanced can all be managed in the same scheduling system.
What does Who's In cost for a climbing gym?
Starter plan $15.83/mo — unlimited classes, QR check-in, Wallet passes, memberships, and day passes with no per-transaction fees. Growth plan $40.83/mo adds multi-room (separate bouldering wall, top-rope, and lead walls) and advanced analytics.
Related pages and guides
CrossFit Box Management
Similar session-based gym management.
Studio Analytics Guide
Track visit trends, peak times, and LTV.
Retention Playbook
Keep members climbing beyond 3 months.
Multi-Room Management
Manage bouldering wall, top-rope, and lead sections.
Pricing Calculator
Find your optimal membership and day pass price.
Who's In Studio
Climbing gym management from $15.83/mo.
