CrossFit Box Management Software
WOD scheduling, class caps, QR check-in, Apple/Google Wallet passes, and member tracking — built for boxes that want less admin and more coaching. From $19/month.
Built for CrossFit boxes
WOD scheduling
Publish your weekly WOD timetable with class caps, times and coach assignments.
Class size enforcement
Set max athletes per WOD. Waitlist manages overflow automatically.
QR check-in at the door
Coaches scan members in, even offline. Instant attendance, no paper roster.
Wallet passes & email reminders
Apple and Google Wallet membership passes for the door, and an email reminder within 24 hours of each class.
Memberships & punch passes
Unlimited memberships, punch-pass credits and single-class passes, with drop-ins recorded at the door.
Member attendance tracking
Daily green, amber or red health scores show who is drifting, beside attendance and no-show rates.
Less admin. More coaching.
Who's In handles scheduling, payments, check-in, and member tracking so you can focus on what you do best. Starter from $19/mo.
“Finally, an App that takes out all the stress of organising classes and events.”
CrossFit box management FAQs
Can I cap WOD class sizes with Who's In
Yes. Set a per-class capacity limit for your WOD classes. When capacity fills, clients are added to the waitlist automatically. If someone cancels, the next waitlisted member is promoted automatically and emailed. Under-booked classes can cancel themselves before start if they miss your minimum.
Does Who's In support CrossFit membership tracking?
Yes. Unlimited weekly, monthly or annual memberships, punch-pass credit packs and single-class passes are all sold online into your own Stripe account, with 0% to Who's In. Drop-ins who pay at the door are recorded at the front desk. Members see their remaining credits and booking history in the member portal.
How does QR check-in work for WOD classes at a CrossFit box?
Members show their booking QR code at the entrance. A staff member or coach scans it with the Who's In scanner on a phone or tablet, even offline. Attendance is recorded instantly and the day's roster updates in real time — no paper sign-in sheets.
Can I schedule special events and competitions alongside regular WODs?
Yes. Create separate class types for competitions, skill workshops, and open gym alongside your regular WOD schedule. Each can have its own capacity, level and coach, and run weekly or once.
Do my CrossFit members need to download an app?
No app download required. Members book on your booking page in any browser after signing in once with an email link, Google or Apple. Members can keep their membership pass in Apple or Google Wallet.
What does Who's In cost for a CrossFit box?
Starter is $19/mo (or $190/yr) for up to 99 active members, and Growth is $49/mo (or $490/yr) for unlimited members. Both include every feature: unlimited classes and rooms, QR check-in, Wallet passes, member health scores and class packs. Who's In takes 0% of member payments, and there is a 14-day free trial.
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Who's In Studio
CrossFit box management from $19/mo.