Pilates Studio Management Software
Reformer class scheduling, class packs, branded client portal, and instructor profiles — built for independent pilates studios. From $19/month.
Built for how pilates studios work
Reformer + mat room scheduling
Separate rooms with independent capacity. Reformers at 8 students, mat classes at 15. Conflict detection prevents overbooking.
Reformer class packs
5 and 10 reformer class packs with automatic expiry. Clients see remaining credits in their portal.
Branded client portal
Your logo and colours. Clients book via your branded portal — looks like a custom app.
Instructor profiles
Instructor bios, photos, certifications, and specialisms. Clients find their preferred teacher.
Apple & Google Wallet passes
Session passes on the lock screen. Push notifications 1 hour before class.
QR check-in
Clients scan in at the reformer room door. Instant attendance tracking.
Start managing your pilates studio today
Starter plan from $19/mo with no platform fees on member payments. Growth plan $49/mo. No long-term contract.
"My reformer room fills 3 weeks in advance now. The waitlist feature means no empty machines — someone always takes a cancelled spot within minutes of it opening."
Ingrid V. — Pilates studio, Stockholm
Pilates studio management FAQs
How do I manage reformer scheduling for a pilates studio?
Set your reformer room as a named room in Who's In Studio with capacity equal to the number of reformers. Each reformer class is capped automatically. Clients see available reformer slots, and the room prevents overbooking. Shared mat classes can run in a second room simultaneously.
Can I sell class packs for pilates (e.g. 5-session reformer packs)?
Yes. Who's In Studio supports drop-ins, class packs (5, 10, or custom count), and unlimited monthly memberships. You can create reformer-specific packs that are valid only for reformer classes, separate from general mat class packs.
How does the branded client portal work for pilates studios?
Your branded portal uses your studio name, logo, and colours. Clients log in to book reformer or mat classes, view their remaining pack credits, and access instructor profiles. It looks like a custom app built for your studio — without the development cost.
Does Who's In work for both mat pilates and reformer pilates?
Yes. You can set up separate class types for mat pilates and reformer pilates, each with different pricing, capacity, and instructor assignments. Clients filter by class type in the booking view.
Can pilates instructors have individual booking pages?
Yes. Each instructor gets a profile page with their bio, photo, and specialisms (mat, reformer, clinical pilates). Clients can browse by instructor and book classes directly from their profile.
What's the cost of Who's In for a pilates studio?
Starter plan is $19/mo — includes scheduling, QR check-in, Wallet passes, instructor profiles, and class packs with no per-transaction fees. Growth plan at $49/mo adds unlimited rooms and advanced analytics.
Related pages and guides
Yoga Studio Booking
Multi-room yoga scheduling software.
Class Pricing Calculator
Price your reformer sessions correctly.
Payment Processing Guide
Set up class packs and memberships.
Client Onboarding Flow
Convert first-timers into reformer regulars.
Retention Playbook
Keep pilates clients beyond 3 months.
Who's In Studio
Full pilates studio platform from $19/mo.
