Who's In vs TeamUp
TeamUp charges based on how many clients you have — punishing growth. Who's In Studio is from $15.83/mo billed annually with the same core features: multi-room scheduling, waitlists, memberships, and instructor profiles.
All features included · No credit card required
Last updated: May 14, 2026
Who's In
$8.25/mo • No Client Limits
- Free multi-room class scheduling
- No per-client pricing — grow freely
- Automatic waitlist with WhatsApp notifications
- Instructor profiles with public pages
- No platform fees on member payments
TeamUp
Well-Rated • Usage-Based • Fitness-Focused
- Fair usage-based pricing model
- Comprehensive fitness-specific features
- Highly rated by users (4.8/5)
- Good integrations (Zapier, Mailchimp, etc.)
- $99+/mo minimum even for small studios (as of March 2026, subject to change)
- No free tier available
- Price increases as your client base grows
- Fitness-only — no free event capabilities
TeamUp Charges You More
As You Grow. We Don't.
TeamUp's usage-based pricing sounds fair — until your studio grows. More active clients means a bigger bill every month. At 100 clients you might pay $99/mo, but at 300 clients that jumps significantly.
Who's In Studio flips the model: from $15.83/mo billed annually, regardless of how many clients you have. No platform fees on member payments. More clients, more classes, more instructors — same price: free.
📈 With TeamUp, success = higher bills. With Who's In Studio, success = more bookings at the same free price.
TeamUp's Usage-Based Cost at Scale
- • $99/mo for up to ~100 active clients
- • Price increases with each tier
- • No free tier to test with
- • Annual contract for best pricing
- • Add-ons for branded app
- • Payment processing fees on top
- • Cost grows as you grow
- • Must commit before seeing ROI
Who's In Studio: Free at Any Scale
- Free forever — unlimited clients, classes, instructors
- No platform fees on member payments (free classes cost nothing)
- No contracts — leave anytime
- All features included from day one
- WhatsApp notifications at no extra cost
- Grow without watching your software bill grow too
Feature-by-Feature Comparison
| Feature | Who's In | TeamUp |
|---|---|---|
| Monthly Subscription | Free forever | $99+/mo usage-based (as of March 2026, subject to change) |
| Free Tier | Yes — full platform | No |
| Pricing Model | No platform fees | Per-active-client monthly fee |
| Setup Time | Minutes | Hours (guided onboarding) |
| Guest Account Required | No — self-booking | Yes — client portal login |
| Multi-Room Scheduling | Included | Included (paid plans) |
| Automatic Waitlist | Free + WhatsApp alerts | Included (paid plans) |
| Instructor Profiles | Free public pages | Included (paid plans) |
| Memberships | Included | Included (paid plans) |
| Class Packs | Included | Included (paid plans) |
| Booking Window Config | Free — configurable | Included (paid plans) |
| Cancellation Policies | Free — configurable | Included (paid plans) |
| WhatsApp Sharing & Alerts | Native | No |
| Integrations (Zapier, etc.) | Basic | Comprehensive |
| Reporting & Analytics | Free — core metrics | Advanced (paid plans) |
| On-Demand Video | No | Yes |
| Payment Processing | Stripe (no platform fees) | Stripe/GoCardless |
| Customer Support | Chat & email | Dedicated support (highly rated) |
| Contract Required | No | Monthly or annual |
| QR Code Check-in | Included | No |
| Wallet Passes (Apple & Google) | Included | No |
| Client Limit | Unlimited | Determines your price |
| Event Photo Album | Up to 10 images with lightbox, free | Limited or paid plan |
| Downloadable Documents (PDF/Office/iWork) | Up to 3 files per event, free | No |
| Organiser Socials (8 platforms) | X, FB, IG, YouTube, TikTok, LinkedIn, Snapchat, Reddit auto-synced | Limited |
Who's In is Perfect For
Yoga Studios
Unlimited clients without per-head fees
Pilates Studios
Multi-room reformer & mat scheduling
CrossFit Boxes
High-volume class booking with waitlists
Dance Schools
Class packs and drop-in management
Martial Arts Dojos
Belt-level scheduling with instructor profiles
Bootcamp & HIIT
Outdoor group classes with capacity limits
TeamUp is a solid platform — but if you're paying $99+/mo for features you can get free, it's worth trying Who's In Studio.
Why Studios Switched from TeamUp
"TeamUp's per-client pricing meant my costs went up every time I gained a new member. With Who's In Studio, I stopped worrying about software costs and focused on teaching."
Nina S.
Yoga & Meditation Teacher
"I loved TeamUp's features but couldn't justify $99/mo when I was just starting out. Who's In Studio gave me the same scheduling and waitlist tools for free. Now I'm established and still not paying a subscription."
Tom B.
CrossFit Box Owner
"The WhatsApp notifications are a game changer. My clients actually see the waitlist alerts — unlike emails that go to spam. That alone was worth the switch from TeamUp."
Aisha W.
Pilates Studio Manager
Frequently Asked Questions
Is Who's In Studio a good TeamUp alternative?▼
Yes. Who's In Studio offers the core features that fitness studios need — multi-room class scheduling, automatic waitlists, instructor profiles, memberships, and class packs — from $8.25/mo. The key difference is pricing: TeamUp charges $99+/mo based on active clients, while Who's In Studio is from $15.83/mo billed annually with no platform fees on member payments.
How does TeamUp's pricing compare to Who's In Studio?▼
TeamUp uses usage-based pricing starting at $99/mo for a small client base, increasing as you add more active clients. There's no free tier. Who's In Studio is from $15.83/mo billed annually — unlimited clients, classes, and instructors from $15.83/mo billed annually on member payments. (TeamUp pricing as of March 2026, subject to change.)
What features does TeamUp have that Who's In Studio doesn't?▼
TeamUp offers advanced reporting, on-demand video hosting, deeper integrations (Zapier, Mailchimp, website embeds), and highly-rated dedicated support. If you need advanced analytics or on-demand video, TeamUp may be worth the subscription. For core scheduling, waitlists, memberships, and client management, Who's In Studio covers it free.
Can I migrate from TeamUp to Who's In Studio?▼
Yes. Export your client list and class schedule from TeamUp, then set up your studio in Who's In Studio — it takes minutes. Share your new booking page with clients. Since no accounts are required, your clients simply start self-booking with no friction.
Does Who's In Studio work for large studios like TeamUp?▼
Yes. Who's In Studio has no client limits, no class limits, and no instructor limits. Whether you have 20 clients or 2,000, the platform is free. TeamUp charges more as you scale — Who's In Studio doesn't.
What about TeamUp's integrations?▼
TeamUp has broader third-party integrations including Zapier, Mailchimp, and website embeds. Who's In Studio focuses on native features — WhatsApp notifications, instructor profiles, and self-booking — that reduce the need for external tools. If you rely heavily on Zapier automations, check if your specific workflows are covered before switching.
Stop Paying More as You Grow
Who's In Studio is from $15.83/mo billed annually — unlimited clients, classes, and instructors.
No subscription • No per-client fees • No platform fees · All features included
