How to Organize a Conference: The Complete 12-Month Guide
The complete guide to organizing a professional conference. Venue, speakers, sponsors, marketing, technology, and logistics — every step from 12 months…
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The complete 12-month conference planning guide. Covers venue selection, speaker management, sponsorship strategy, marketing timeline, technology setup, logistics, and post-event follow-up — every step from initial concept to event day.
Organise your conference on Who's In
Who's In Conference handles multi-day events, tiered tickets (Early Bird, Standard, VIP), custom badges with QR codes, speaker management, sponsor tiers, attendee agenda portals, and multi-admin team collaboration — from $40.83/mo when billed annually. Built for tech conferences, academic symposia, trade shows, and community summits.
See the Conference product page or compare against Whova, Cvent, and Bizzabo.
Related reading on Who's In
- Conference Speaker Management: From CFP to Stage — How to manage conference speakers from CFP to event day. Sourcing, scheduling, AV requirements, speaker profiles, travel coordination, and c
- Conference Venue Selection Guide: Capacity, AV Requirements & Negotiation Tactics — How to select a conference venue. Capacity formulas, AV requirements, bandwidth needs, hybrid-readiness assessment, and negotiation tactics
- Post-Conference Follow-Up: Surveys, Sponsor Reports & Content Repurposing — Complete post-conference follow-up guide. Survey sequences, content repurposing strategy, sponsor ROI reports, attendee nurturing, and build
Start with Who's In in 90 seconds
Create your first event, club, studio, or conference for free at whos-in.app/signup — no app download, no credit card required. Share a link and your guests RSVP in one tap.