Conference Registration Best Practices: Early Bird, VIP Tiers & Conversion

In this post

Optimize conference registration with early bird pricing strategies, group discounts, VIP tier design, form best practices, conversion tactics, and post-registration engagement sequences that reduce cancellations.

Organise your conference on Who's In

Who's In Conference handles multi-day events, tiered tickets (Early Bird, Standard, VIP), custom badges with QR codes, speaker management, sponsor tiers, attendee agenda portals, and multi-admin team collaboration — from $40.83/mo when billed annually. Built for tech conferences, academic symposia, trade shows, and community summits.

See the Conference product page or compare against Whova, Cvent, and Bizzabo.

Pricing at a glance

• Events: free forever. 2.7% flat on paid tickets (no per-ticket fee, no monthly fee).
• Clubs: $8.25/mo for organisers (no per-member platform fees).
• Studio: from $15.83/mo billed annually ($19/mo monthly).
• Conference: from $40.83/mo billed annually ($49/mo monthly).

Compare against Eventbrite (3.7% + $1.79/ticket), Luma (7%), Mindbody ($139/mo), Cvent ($5,000+/yr) on our pricing page.

Related reading on Who's In

• Conference Sponsorship Strategy: How to Land and Keep Sponsors — How to build a conference sponsorship programme.
• Real Stripe Fees Organisers Pay 2026 — Who's In vs Eventbrite Take-Home Math — On a $20 ticket, Who's In organisers take home $18.58 vs $16.59 on Eventbrite — a $1.99 saving per ticket. Full per-bracket comparison from
• Meetup Pricing in 2026: What Organizers Actually Pay — Complete Meetup pricing breakdown for 2026: Standard $9.99/mo, PRO from $55/group/mo, annual discounts, hidden costs, and cost-per-event mat

Start with Who's In in 90 seconds

Create your first event, club, studio, or conference for free at whos-in.app/signup — no app download, no credit card required. Share a link and your guests RSVP in one tap.