Conference Venue Selection Guide: Capacity, AV Requirements & Negotiation Tactics

March 10, 2026 · By Craig Pollard

How to select a conference venue. Covers capacity formulas for different layouts, AV requirements checklist, bandwidth needs for hybrid events, hybrid-readiness assessment criteria, and negotiation tactics that save money on venue hire.

About the Author

Craig Pollard

Craig Pollard is the founder of Who's In? and a former Apple team lead (12 years). He writes about event technology, community building, and the future of AI-powered event discovery. Board advisor, investor, and non-executive director in technology and sports.

Frequently Asked Questions

What does "Conference Venue Selection Guide: Capacity, AV Requirements & Negotiation Tactics" cover?

How to select a conference venue. Capacity formulas, AV requirements, bandwidth needs, hybrid-readiness assessment, and negotiation tactics that save money.

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