Who's In vs Doodle
Doodle is excellent at one thing: finding when everyone's free. But once you know the time, you still need to create the event, manage RSVPs, handle a waitlist, and check people in. That's where Who's In comes in.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free · Full Event Management
- Scheduling + RSVPs + check-in in one place
- Automatic waitlist management
- WhatsApp-native sharing
- Recurring events free
- No per-user fees
Doodle
$6.95/user/month
- Best-in-class availability polls
- Simple, clean interface
- Calendar sync
- No event pages or RSVP management
- No capacity limits or waitlists
- $6.95/user/month for Pro
- Stops at "when" — you handle everything after
"When Works?" vs "Who's Coming?"
Doodle answers one question: when can everyone meet? It's a scheduling poll. After that, you're on your own — you still need to create an event page, share it, collect RSVPs, manage a waitlist if it fills up, and check people in on the day.
Who's In handles the complete workflow. You can still use Doodle to find a time if you want — then create your Who's In event in 2 minutes and share the link directly via WhatsApp. One tool for the whole process, at zero cost.
⏱️ Most organisers using Doodle still need a separate RSVP tool — Who's In replaces the whole stack for free
What Doodle cannot do
- • Create an event page with description, location, and cover image
- • Set a capacity limit and automatically manage a waitlist
- • Send WhatsApp reminders to confirmed guests before the event
- • Check guests in via QR code on the day
- • Collect payment for paid/ticketed events
- • Run recurring weekly or monthly events automatically
Who's In: From 'when?' to 'everyone's checked in'
- Create event → set date, capacity, location in 2 minutes
- Share via WhatsApp — arrives instantly, no spam filter
- Guests RSVP with just their name — no account needed
- Automatic waitlist fills spaces when people drop out
- Morning-of WhatsApp check — "Still coming?" reduces no-shows
- QR code check-in at the door
Feature-by-Feature Comparison
| Feature | Who's In | Doodle |
|---|---|---|
| Pricing | Free forever | Free limited / $6.95/user/month Pro |
| Availability Polls | Not primary feature | Best-in-class |
| Event Pages | Full event pages | None |
| RSVP Management | Full (name, notes, +1s) | None |
| Capacity Limits | Free | None |
| Automatic Waitlist | Free | None |
| WhatsApp Sharing | Native (pre-filled message) | Link sharing only |
| Guest Account Required | No | No (polls) |
| Recurring Events | Free | No |
| QR Code Check-in | Free | No |
| Paid Ticketing | Yes (2.7%) | No |
| Calendar Integration | ICS export | Full calendar sync |
| Apple/Google Wallet Passes | Free | No |
| LinkedIn Event Integration | Full (publish, sync, badges) | No |
| WebMCP / AI Agent API | Yes | No |
| Mobile Experience | Optimised for WhatsApp sharing | Good for polls |
| Setup Time | 2 minutes | 1 minute (polls only) |
Which Tool Should You Choose?
Use Who's In When...
- Need full event management — not just scheduling
- Run recurring community events (weekly yoga, book club, runs)
- Share events primarily via WhatsApp
- Need capacity limits and automatic waitlists
- Want to charge for tickets
- Need QR check-in on the day
Use Doodle When...
- You only need to find a mutual time slot (no event after)
- Coordinating meeting times for small teams
- Need deep calendar sync with Google/Outlook
- Simple "when works?" polls with no follow-up event
Frequently Asked Questions
Can Who's In replace Doodle for scheduling?▼
Who's In doesn't do availability polls (the 'when works for everyone?' grid). For that specific use case, Doodle is still the best tool. But once you know the time, Who's In handles everything after: the event page, RSVPs, capacity, waitlist, reminders, and check-in. Many organisers use Doodle to find a date, then Who's In to manage the actual event.
Is Doodle free compared to Who's In?▼
Doodle's free tier covers basic scheduling polls. Doodle Pro costs $6.95/user/month (billed annually). Who's In is completely free for unlimited events and guests — no per-user fees, no per-event fees, no subscription required.
Does Who's In have any scheduling/availability poll features?▼
Not in the same way as Doodle. Who's In is built for when you already know the date and need to manage who's coming. If you're still at the 'when should we do it?' stage, Doodle or a WhatsApp group poll is fine. Once you have a date, Who's In takes over.
Why can't I just use Doodle for my running club / yoga class / book club?▼
Doodle only handles the scheduling step. For ongoing community events, you also need: a place for people to RSVP yes/no, a waitlist when you're full, automatic reminders, recurring event setup, and a way to see who's actually confirmed. Who's In handles all of that, free.
Do guests need accounts for either tool?▼
Doodle participants don't need accounts for basic polls. Who's In guests don't need accounts to RSVP — they just enter their name. Neither requires sign-up for guests, which keeps friction low.
From 'When Works?' to 'Everyone's In'
Who's In handles the full event lifecycle — scheduling through check-in. Free.
No credit card · No per-user fees · Free forever · All features included
