Your Yoga Class Isn't
a Meeting — Use the Right Tool
Calendly is brilliant for scheduling 1-on-1 calls and client appointments. Community events need a group RSVP platform — with waitlists, shared attendee lists, and WhatsApp sharing.
By Craig Pollard, Founder & CEO · Reviewed July 2026
Is Who's In a Calendly alternative?
Who's In is an affordable Calendly alternative for fitness studios and instructors. Key differences: Purpose-built for group events and RSVPs. Attendee list visible to all guests. Member management, online bookings, payments and check-in live in one platform with simple, transparent pricing.
Why Organizers Are Switching from Calendly
Many organizers use Calendly for client appointments and Who's In for group classes. They serve different jobs — and community events deserve a tool built for groups.
Built for 1-on-1 booking, not groups
Purpose-built for group events and RSVPs
No shared "who else is coming" attendee view
Attendee list visible to all guests
No automatic waitlist for community events
Automatic waitlist — instant promotion
No WhatsApp integration
WhatsApp-native sharing and reminders
Paid plan required for group events ($10+/month)
Free for all community events
No QR code check-in
Free QR check-in for every event
What Organizers Say on Trustpilot
"Finally, an App that takes out all the stress of organising classes and events."
Consumer
Classes & events · Trustpilot review
"Using for events in Dubai and Abu Dhabi, this has been a lifesaver. The auto-waitlist feature is brilliant."
Ahmed
Events in the UAE · Trustpilot review
"Very efficient and user friendly. Makes it easy to organize events without forcing people to download an app."
Sofie S Stockholm
Events in Sweden · Trustpilot review
Everything You Need for Community Events — Without the Complexity
- Group event RSVP pages with shared attendee list
- Capacity limits with automatic waitlist
- WhatsApp-native sharing with pre-filled messages
- Free for all community events (no monthly fee)
- QR code check-in at events
- Email + push notification reminders
- Morning-of reconfirmation prompts
- Recurring events auto-creation
- Paid ticketing via Stripe (2.7% flat)
- No app download needed for guests
- Event photo album — up to 10 images with lightbox, included on every event
- Downloadable documents — PDFs, agendas, waivers (up to 3 files, free)
- Organiser socials — 8 platforms auto-synced (X, Facebook, Instagram, YouTube, TikTok, LinkedIn, Snapchat, Reddit)
What We Don't Have (On Purpose)
- ×Deep calendar sync for individual availability (Calendly's specialty)
- ×Client intake forms and scheduling packages
- ×Round-robin team scheduling
- ×Monthly subscription fee
Use Calendly for client appointment scheduling. Use Who's In for group events, classes, and community meetups.
Frequently Asked Questions
Everything you need to know about switching from Calendly
Why use Who's In instead of Calendly for group events?▼
Calendly is designed for one-on-one scheduling — it shows your availability and lets one person book a time. Who's In is designed for group events — everyone RSVPs to the same event, sees who else is coming, and joins a waitlist if it's full. They serve fundamentally different use cases.
Does Calendly have a free plan for group events?▼
Calendly's free plan only supports 1-on-1 scheduling. Group event links require a paid plan ($10+/month). Who's In is completely free for group community events with full waitlist, reminder, and QR check-in features.
Can I use both Calendly and Who's In▼
Many people do. Use Calendly for client 1-on-1 appointments (coaching, therapy, sales calls) and Who's In for community events (yoga classes, hiking trips, meetups). They complement each other perfectly.
Does Who's In integrate with Google Calendar?▼
Who's In generates iCal files that guests can add to Google Calendar, Apple Calendar, or Outlook. The deep availability calendar sync (blocking your time based on your calendar) is Calendly's strength — Who's In doesn't offer that because event organizers don't need it.
What about paid group classes?▼
Who's In supports Stripe-powered paid ticketing at 2.7% flat fee. Set your price per class and attendees pay at RSVP. No monthly subscription required.
Is Who's In mobile-friendly?▼
Yes. Who's In is a progressive web app (PWA) — it works like a native app on any phone without requiring a download. Guests can RSVP and receive push notifications directly from their browser.
Group Events Need a Group-First Tool
Free, purpose-built for community events — not meeting scheduling.
From $15.83/mo billed annually • No setup fees • Cancel anytime
