Your Yoga Class Isn't
a Meeting — Use the Right Tool
Calendly is brilliant for scheduling 1-on-1 calls and client appointments. Community events need a group RSVP platform — with waitlists, shared attendee lists, and WhatsApp sharing.
Last updated: 2 April 2026
TL;DR — Calendly vs Who's In
Who's In is a free alternative to Calendly for community event organisers. Key differences: Purpose-built for group events and RSVPs. Attendee list visible to all guests. No credit card required, no guest accounts needed, and all features are included free (2.7% fee on paid events only).
Why Organizers Are Switching from Calendly
Many organizers use Calendly for client appointments and Who's In for group classes. They serve different jobs — and community events deserve a tool built for groups.
Built for 1-on-1 booking, not groups
Purpose-built for group events and RSVPs
No shared "who else is coming" attendee view
Attendee list visible to all guests
No automatic waitlist for community events
Automatic waitlist — instant promotion
No WhatsApp integration
WhatsApp-native sharing and reminders
Paid plan required for group events ($10+/month)
Free for all community events
No QR code check-in
Free QR check-in for every event
What Organizers Say After Switching
"I was using Calendly for yoga class bookings but it was designed for appointments, not groups. Who's In gives everyone the shared event experience — who's coming, waitlist, reminders. Perfect."
Natasha V.
Yoga Teacher, New York
"I keep Calendly for client coaching calls. Who's In is for my running group. Both are excellent — just for completely different things."
Mark F.
Coach & Running Group Organiser
"The waitlist and WhatsApp integration are what sold me. When an event fills up, the next person is automatically notified. I don't have to do anything."
Lisa C.
Community Meetup Host
Everything You Need for Community Events — Without the Complexity
- Group event RSVP pages with shared attendee list
- Capacity limits with automatic waitlist
- WhatsApp-native sharing with pre-filled messages
- Free for all community events (no monthly fee)
- QR code check-in at events
- Email + push notification reminders
- Morning-of reconfirmation prompts
- Recurring events auto-creation
- Paid ticketing via Stripe (2.7% flat)
- No app download needed for guests
What We Don't Have (On Purpose)
- ×Deep calendar sync for individual availability (Calendly's specialty)
- ×Client intake forms and scheduling packages
- ×Round-robin team scheduling
- ×Monthly subscription fee
Use Calendly for client appointment scheduling. Use Who's In for group events, classes, and community meetups.
Frequently Asked Questions
Everything you need to know about switching from Calendly
Why use Who's In instead of Calendly for group events?▼
Calendly is designed for one-on-one scheduling — it shows your availability and lets one person book a time. Who's In is designed for group events — everyone RSVPs to the same event, sees who else is coming, and joins a waitlist if it's full. They serve fundamentally different use cases.
Does Calendly have a free plan for group events?▼
Calendly's free plan only supports 1-on-1 scheduling. Group event links require a paid plan ($10+/month). Who's In is completely free for group community events with full waitlist, reminder, and QR check-in features.
Can I use both Calendly and Who's In?▼
Many people do. Use Calendly for client 1-on-1 appointments (coaching, therapy, sales calls) and Who's In for community events (yoga classes, hiking trips, meetups). They complement each other perfectly.
Does Who's In integrate with Google Calendar?▼
Who's In generates iCal files that guests can add to Google Calendar, Apple Calendar, or Outlook. The deep availability calendar sync (blocking your time based on your calendar) is Calendly's strength — Who's In doesn't offer that because event organizers don't need it.
What about paid group classes?▼
Who's In supports Stripe-powered paid ticketing at 2.7% flat fee. Set your price per class and attendees pay at RSVP. No monthly subscription required.
Is Who's In mobile-friendly?▼
Yes. Who's In is a progressive web app (PWA) — it works like a native app on any phone without requiring a download. Guests can RSVP and receive push notifications directly from their browser.
Group Events Need a Group-First Tool
Free, purpose-built for community events — not meeting scheduling.
No credit card • No fees • No signup required for guests
