Sailing Club Admin, Shipshape
Race series, crew lists, membership dues, safety briefings, and weather alerts — all in one place. $10/mo for organisers — members join free.
Does This Sound Familiar?
😤 The Old Way
- ✗ Race secretary manually counting WhatsApp replies every week
- ✗ Three-month email chase to collect annual subscriptions
- ✗ Paper signing-on sheets that blow into the water
- ✗ Weather cancellation texts sent one-by-one at 6am
- ✗ No idea which members have paid, which have not
⚓ With Who's In
- Members RSVP via one link — crew list ready before launch
- Stripe collects annual dues automatically on renewal date
- QR check-in on the boat park — Apple Wallet pass on every phone
- One announcement reaches all members in under 60 seconds
- Membership dashboard shows paid, unpaid, and expired at a glance
Built for the Way Sailing Clubs Actually Work
From weekly handicap racing to offshore passages — every event type covered
Race Series & Event Scheduling
Create race days, cruises, and socials as recurring or one-off events. Members RSVP via link — no logins, no friction.
Crew List Management
See exactly who is racing before you launch. Custom RSVP questions collect crew position, boat name, and sail number.
Safety Briefings & Waivers
Present safety briefing acknowledgement at RSVP. Members confirm they've read the briefing before race day.
Weather Alerts & Postponements
Broadcast race cancellations or postponements to all members instantly via announcements and push notifications.
Apple & Google Wallet Passes
Digital membership cards and event tickets for all members. QR check-in at the boat park — no paper lists needed.
Membership Dues & Race Entries
Annual membership fees and race entry charges collected automatically via Stripe. 2.7% fee. No manual bank transfers.
Automated Race Reminders
Members receive automatic reminders before each race. Reduce late scratches and no-shows with pre-event nudges.
Fleet & Race Analytics
Track participation by fleet, membership growth, and engagement over the season. See who's racing most and who's drifting away.
Safety Features That Matter
Know exactly who is on the water. Reach everyone instantly when conditions change.
Safety briefing acknowledgement at RSVP
Members confirm they have read the race briefing or safety notice before their RSVP is confirmed.
Complete crew list before launch
Race officer has a full, confirmed list of who is on the water — not just who said maybe in a group chat.
Emergency contact collection
Custom RSVP questions can collect emergency contact details for offshore events.
Instant broadcast to all members
Weather deteriorates. Race abandoned. One announcement reaches every member in under 60 seconds.
Membership Structure That Makes Sense
Day visitors, full members, and racing members — each with the right access and digital membership card.
Day Member
Free
- Day visitor passes
- Pay-per-event race entries
- Club newsletter
- RSVP to open events
Full Member
From $85/yr
- All race series access
- Digital membership card (Apple/Google Wallet)
- Voting rights at AGM
- Member racing rates
- Fleet subgroup access
Racing Member
From $150/yr
- Everything in Full
- Championship series entry
- LinkedIn verified sailing badge
- Early race programme access
- Boat storage priority
2.7% fee on paid memberships and race entries only. Free events cost nothing. View full pricing
Every Type of Sailing Event, Covered
Club Race Series
Weekly handicap racing for all abilities. Create recurring Saturday series with season-long RSVP tracking.
Offshore Cruises
Overnight or weekend cruises to nearby ports. Crew signups, passage notes, and marina details in one event.
RYA Training Days
Formal training with RYA certificates. Collect course fees, manage places, and send joining instructions automatically.
Prize Giving & Socials
End-of-season prize givings, laid-up suppers, and crew parties. Ticket sales via Stripe, no cash handling.
Boat Maintenance Days
Club boat maintenance, painting parties, and safety checks. Track who showed up and who contributed.
Open Days & Tasters
Free taster sails for prospective members. Your best recruitment event — run quarterly.
What Sailing Club Officers Say
"We used to have a race secretary manually typing out email lists every Thursday. Who's In killed that job in a good way. Race signups, results reminders, and AGM votes all from one place."
Commodore Richard T.
Rear Commodore Racing, Solent Sailing Club
"Our cruising fleet is geographically spread. The announcements feature for last-minute weather changes has genuinely improved safety — everyone gets the message, not just whoever checks WhatsApp."
Sarah H.
Cruising Secretary, Estuary Yacht Club
"Collecting annual subscriptions used to take me 3 months of chasing. Stripe via Who's In and it's done in week one. Members actually seem to prefer it."
David P.
Honorary Treasurer, West Coast Sailing Association
Frequently Asked Questions
How much does Who's In cost for sailing clubs?▼
Events (RSVPs, reminders, waitlists) are free forever for all sailing clubs. For full club management — membership tiers, Stripe dues collection, group messaging, and analytics — Clubs is $10/mo for the organiser. Members join for free. There's a 2.7% fee on paid race entries and paid memberships.
Can I create crew lists for race events?▼
Yes. Members RSVP for race events and you can see the complete attendee list before the event. Add crew position details to the event description and collect dietary or safety information via RSVP custom questions.
Can I collect annual membership dues online?▼
Absolutely. Set up your membership tiers (Day Member, Full Member, Racing Member, Life Member) with annual or monthly pricing. Stripe handles automatic collection and sends receipts. Members can add their membership card to Apple Wallet or Google Wallet.
How do I send weather alerts or race postponements to members?▼
Use Who's In Announcements to broadcast to all members or specific groups instantly. Members who have the PWA installed receive push notifications for urgent updates like race cancellations.
Can I manage multiple fleets or race classes?▼
Yes. Create subgroups in Who's In for each fleet or class (Dinghy, Keelboat, Cruising, etc.). Send targeted communications and event invites to the right group without messaging everyone.
Your Sailing Club Deserves Better Than a Spreadsheet
Race series, crew lists, dues, safety briefings — all in one place. Free to start.
No credit card required · Free core features · 2.7% fee on paid events only
