Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

What does Who's In Conference include?

Conference includes multi-track agenda building, speaker management, sponsor tiers, badge printing, attendee check-in, session RSVPs, and a branded attendee portal — everything Cvent charges $5,000+/yr for, starting at $49/mo.

Can I manage speakers and sponsors?

Yes. Add speakers with bios and session assignments, create sponsor tiers (Platinum, Gold, Silver) with logo placement and benefits, and manage all communications from one dashboard.

Does Conference support multi-track agendas?

Yes. Build multi-day, multi-track agendas with drag-and-drop scheduling. Attendees can browse sessions, add them to their personal schedule, and receive reminders before each session starts.

8 Best Virtual Conference Platforms in 2026

From hybrid-first platforms to fully virtual expo tools, we ranked every major option so you can choose the right platform for your next conference.

Last updated: March 2026 · 8 platforms compared · Verified pricing

Quick Comparison

#	Platform	Best For	Starting Price
#1	Who's In ConferenceTop Pick	Hybrid conferences	From $49/month
#2	Hopin	Fully virtual conferences	From $99/month or custom enterprise pricing
#3	vFairs	Virtual trade shows	$5,000+ per event
#4	Airmeet	Virtual community events	From $99/month for basic tier
#5	Remo	Virtual networking events	From $149/month
#6	Run The World	Live virtual performances	Custom pricing
#7	Hubilo	Enterprise virtual events	Custom enterprise pricing
#8	Zoom Events	Teams already on Zoom	From $149/month for small events

Detailed Reviews

Who's In Conference

Editor's Choice

Best hybrid-first platform for conferences with in-person and virtual attendees

Pricing

From $49/month (Starter) + 2.7% on paid tickets

Pros

Flat $49/month — no per-attendee fees for virtual participants
AI matchmaking works across both in-person and virtual attendees
Embed any streaming tool (YouTube Live, Zoom, Vimeo) — not locked to proprietary video

Cons

Not designed for 100% virtual events with no in-person component
Relies on third-party streaming (not built-in video hosting)

Our Verdict

The strongest choice for conferences that are primarily in-person with a virtual audience. AI matchmaking, sponsor portals, and badge printing work for in-person — virtual attendees join via embedded streams and access the same agenda and networking features. Flat $49/month pricing regardless of virtual attendee count.

Hopin

Purpose-built virtual conference platform with expo halls and breakout rooms

Pricing

From $99/month or custom enterprise pricing

Pros

Best-in-class virtual conference experience with stage, sessions, and expo
Built-in breakout rooms for virtual networking
Strong virtual exhibitor and expo hall features

Cons

Platform has been through multiple ownership and pricing changes
In-person conference features are limited compared to virtual

Our Verdict

Still the gold standard for fully virtual conference experiences. The stage + sessions + networking + expo format is well-designed. Platform stability is a concern after multiple ownership changes — verify current pricing before committing.

vFairs

3D virtual trade shows and conference platform

Pricing

$5,000+ per event (custom enterprise)

Pros

3D virtual environments for immersive expo experiences
Strong exhibitor lead capture and booth analytics
Good for large-scale virtual events

Cons

$5,000+ per event makes it expensive for most organisations
Primarily virtual — not suited for in-person or hybrid

Our Verdict

Best for virtual trade shows where the 3D environment adds genuine value for exhibitors. The per-event pricing is very high for what's offered. Most conferences don't need 3D virtual booths.

Airmeet

Virtual event platform with social lounge networking

Pricing

From $99/month for basic tier

Pros

Social lounge feature creates informal networking tables
Good value at the lower price tiers
Clean interface with quick setup

Cons

Limited scalability for large enterprise virtual conferences
Fewer integrations than enterprise competitors

Our Verdict

Excellent value for small and medium virtual events. The social lounge networking is genuinely better than standard webinar formats — attendees can move between tables like a real networking event. Limited for very large conferences.

Remo

Table-based virtual networking platform

Pricing

From $149/month

Pros

Unique floor plan model mimics in-person networking
Easy to facilitate table-hopping and organic conversations
Good for events where free-form networking is the main value

Cons

No multi-track sessions or agenda management
Floor plan model doesn't scale well beyond 500 attendees

Our Verdict

The most creative virtual networking experience available. The floor plan with tables is genuinely fun for networking events. But it's not a full conference platform — no agendas, no sessions, no speaker management.

Run The World

Virtual events platform focused on live entertainment and audience interaction

Pricing

Custom pricing

Pros

Strong audience interaction features: polls, reactions, applause
Good for entertainment-style virtual events
Clean live streaming with interactive overlay

Cons

Limited business conference management features
Not suitable for multi-day professional conferences

Our Verdict

Better suited to live entertainment, fan events, and interactive shows than professional conferences. The audience interaction features are fun but don't translate to multi-day business summits.

Hubilo

Virtual and hybrid event platform with gamification

Pricing

Custom enterprise pricing

Pros

Strong gamification features for attendee engagement
Good analytics on virtual attendee behaviour
Integrated virtual exhibitor management

Cons

Enterprise pricing with opaque cost structure
Complex setup for smaller events

Our Verdict

Good enterprise virtual conference platform with standout gamification features — leaderboards, challenges, and rewards. Overkill and overpriced for most community and mid-size conferences.

Zoom Events

Zoom-native virtual conference hosting

Pricing

From $149/month for small events

Pros

Zero adoption friction — attendees already use Zoom
Reliable and familiar video quality
No separate app download for most attendees

Cons

Limited conference management features (no agendas, no matchmaking)
Zoom fatigue is real — attendees associate it with work calls

Our Verdict

The path of least resistance for virtual events — everyone has Zoom. But it's a video conferencing tool with thin event management features bolted on. For anything beyond a webinar or small internal summit, the limitations become apparent quickly.

Frequently Asked Questions

What is the best virtual conference platform in 2026?

For hybrid conferences (in-person + virtual), Who's In Conference is the best value at $49/month — AI matchmaking works for both audiences. For fully virtual conferences, Hopin remains the strongest purpose-built experience. For small virtual networking events, Airmeet and Remo offer better value than enterprise platforms.

How much does a virtual conference platform cost?

Virtual conference platform pricing varies widely. Who's In Conference starts at $49/month (flat rate, includes hybrid support). Airmeet starts at $99/month. Hopin starts at $99/month. vFairs charges $5,000+ per event. Zoom Events starts at $149/month. For most mid-size events, Who's In or Airmeet offer the best cost-to-feature ratio.

Do virtual attendees need to download an app?

Not with Who's In Conference — it's a PWA that works in any browser. Hopin and Airmeet work in desktop browsers but have limited mobile experiences. Zoom requires the Zoom app or browser plugin for full functionality. App-free platforms dramatically increase virtual attendee participation rates.

What's the best platform for hybrid conferences with in-person and virtual attendees?

Who's In Conference is the strongest hybrid platform — in-person attendees get QR check-in, badge printing, and physical networking while virtual attendees access the same agenda, AI matchmaking, and sessions via embedded streams. The flat $49/month pricing doesn't increase based on whether attendees are virtual or in-person.

Can virtual attendees network at conferences?

Yes — but the quality varies by platform. Who's In Conference's AI matchmaking surfaces relevant connections for virtual attendees before and during the event. Hopin's breakout rooms allow spontaneous virtual networking. Remo's floor plan model creates the best informal networking experience for virtual-only events.

Related Resources

Best Conference Software 2026 →Best Hybrid Event Platforms →Best Conference Networking Apps →Hopin Alternative →Who's In vs vFairs →Bizzabo Alternative →Best Sponsor Management Tools →Best Badge Tools →Who's In Conference Product →

Ready to run your hybrid or virtual conference?

Who's In Conference — flat $49/month, AI matchmaking for all attendees, no per-attendee fees