Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

7 Best Sponsor Management Tools for Conferences in 2026

From self-service sponsor portals to sponsorship sales CRMs, we ranked the tools that actually help conference organisers deliver value to sponsors and collect lead data.

Last updated: March 2026 · 7 tools compared · Verified pricing

Quick Comparison

#	Tool	Starting Price
#1	Who's In ConferenceTop Pick	From $49/month
#2	SponsorMyEvent	Percentage commission on matched sponsorships
#3	SponsorPitch	From ~$99/month
#4	Bizzabo	Custom — typically $10,000+/year
#5	Whova	Custom per-event — typically $2,000+/event
#6	Cvent	Custom enterprise — typically $15,000+/year
#7	Splash	Custom per-event or monthly team plans

Detailed Reviews

Who's In Conference

Editor's Choice

Best conference sponsor management with self-service portals and real-time lead analytics

Pricing

From $49/month (Starter) + 2.7% on paid tickets

Pros

Self-service sponsor portal — sponsors log in and manage their own assets
Real-time lead analytics so sponsors see attendee engagement as it happens
Tiered sponsor packages (Gold, Silver, Bronze) fully configurable per event

Cons

Requires the full conference platform (not sponsor-management-only)
Best for conferences specifically — not general event sponsorship management

Our Verdict

The best sponsor management tool for conferences in 2026. Self-service portals eliminate organiser overhead. Sponsors upload assets, view real-time lead data, and download contact lists without going through the event team. Tiered packages are fully configurable. Included in the $49/month plan — no add-on cost for sponsor management.

SponsorMyEvent

Marketplace platform connecting event organisers with sponsors

Pricing

Percentage commission on matched sponsorships

Pros

Marketplace model — sponsor companies actively browse for events to sponsor
Good for events that struggle to find new sponsors
No upfront cost — commission-based on successful matches

Cons

Not a sponsor portal or management platform — focused on matchmaking
Limited analytics and ongoing sponsor relationship management

Our Verdict

A useful marketplace for discovering new sponsors — particularly for smaller events without existing sponsor relationships. But it's a discovery tool, not a sponsor management platform. Once sponsors are confirmed, you still need a tool to manage their deliverables, assets, and lead data.

SponsorPitch

CRM and outreach tool for sponsorship sales

Pricing

From ~$99/month

Pros

Good CRM for tracking sponsorship sales pipeline
Sponsor prospect database for identifying potential partners
Proposal creation and outreach tracking

Cons

Sales CRM focused — not a sponsor portal for delivering value post-sale
Limited integration with event management platforms

Our Verdict

A strong tool for the sponsorship sales process — prospecting, outreach, proposal tracking, and pipeline management. Not a sponsor delivery platform. After the sponsor signs, you still need a tool to manage their booth, assets, and leads at the actual event.

Bizzabo

Enterprise conference platform with integrated sponsor management

Pricing

Custom — typically $10,000+/year

Pros

Sponsor management integrated with the full Bizzabo conference platform
Good sponsor visibility tools within attendee app
Strong analytics on sponsor content engagement

Cons

$10,000+/year for the full platform to access sponsor management
Complex enterprise setup not suited to smaller conferences

Our Verdict

Solid sponsor management within the Bizzabo ecosystem. Justified only if you need the full enterprise conference platform — paying $10,000+/year for sponsor management alone is not cost-effective.

Whova

Conference platform with sponsor showcase and virtual booth features

Pricing

Custom per-event — typically $2,000+/event

Pros

Sponsor showcase integrated into the Whova conference app
Good virtual booth features for hybrid and virtual events
Sponsor gamification (attendees earn points for visiting sponsor pages)

Cons

Per-event pricing makes it expensive for multiple annual conferences
Sponsor portals require the full Whova platform

Our Verdict

Good sponsor management as part of the Whova conference experience. The gamification element (earning points for sponsor page visits) drives genuine sponsor engagement. Expensive at $2,000+/event if you run multiple conferences.

Cvent

Enterprise sponsor and exhibitor management at scale

Pricing

Custom enterprise — typically $15,000+/year

Pros

Most complete exhibitor and sponsor management for very large events
Advanced lead retrieval for exhibitors and sponsors
Hotel and venue sponsorship logistics built-in

Cons

$15,000+/year enterprise pricing
Over-engineered for most conferences

Our Verdict

The most feature-complete sponsor and exhibitor management for large enterprise conferences and trade shows. The lead retrieval system is excellent at scale. But the $15,000+/year cost means it's only justified for organisations running multiple large conferences with complex sponsor programmes annually.

Splash

Event branding platform with basic sponsor visibility

Pricing

Custom per-event or monthly team plans

Pros

Good for displaying sponsor logos on event pages
Polished visual design for sponsor branding
Simple guest list management alongside sponsor content

Cons

No sponsor portal or self-service sponsor management
No lead analytics or sponsor ROI data

Our Verdict

Splash displays sponsor logos beautifully on event pages. But it provides no sponsor portal, no lead data, and no analytics — sponsors can't self-manage anything. For event branding with sponsor logo placement, it's fine. For managing active sponsor relationships at a conference, look elsewhere.

Frequently Asked Questions

What is the best sponsor management tool for conferences?

Who's In Conference is the best sponsor management tool for conferences in 2026. Self-service sponsor portals let sponsors manage their own assets and view real-time lead data without organiser involvement. Tiered packages are configurable, and the full conference management stack is included in the $49/month plan.

What should a sponsor portal include?

A sponsor portal should include: self-service asset upload (logos, banners, company description), real-time attendee engagement analytics, lead list download (attendees who engaged with sponsor content), contact details for sponsor point-of-contact, and access control based on sponsor tier. Who's In Conference includes all of these in its sponsor portal.

How do sponsors measure ROI from conferences?

Sponsors primarily measure conference ROI through: number of qualified leads collected, attendee engagement with sponsor content (page views, clicks, booth visits), meeting volume with target prospects, and brand impression reach. Who's In Conference's sponsor portal provides real-time analytics on all of these metrics, enabling sponsors to justify their investment.

How should I structure conference sponsor packages?

Standard conference sponsor packages follow a tiered model: Title/Headline sponsor (exclusive, highest visibility, all lead data), Gold sponsor (premium visibility, session association, full lead access), Silver sponsor (prominent visibility, partial lead data), Bronze sponsor (logo placement, limited data). Who's In Conference lets you configure each tier's portal access and data permissions independently.

Can sponsors manage their own content at conferences?

With Who's In Conference, yes. Sponsors get their own login to the sponsor portal where they can upload logos, banners, company descriptions, and promotional materials. They can also view their attendee engagement analytics and download their lead list in real time — no organiser middleman required. Most other platforms require the organiser to manually manage sponsor assets.

Related Resources

Best Conference Software 2026 →Best Networking Apps →Best Hybrid Platforms →Bizzabo Alternative →Swapcard Alternative →Splash Alternative for Conferences →Eventbrite Alternative for Conferences →Who's In vs vFairs →Who's In Conference Product →

Self-service sponsor portals included from $49/month

Sponsors log in, manage assets, and view real-time lead data. No email chains, no organiser bottleneck.