Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

#1 Bizzabo Alternative for Mid-Size Conferences

The Affordable Bizzabo Alternative for Conference Organisers

Stop paying $10,000+ per year for enterprise features you'll never use. Who's In Conference gives you AI matchmaking, sponsor portals, and QR badge printing starting at just $49/month — no sales call required.

No annual contractSelf-serve setupAI matchmaking included

Why Organisers Are Leaving Bizzabo

Bizzabo is a powerful marketing platform — but it's built for enterprise teams with six-figure budgets. Most conference organisers need something simpler and far more affordable.

Enterprise contracts starting at $10,000+/year

From $49/mo — month-to-month, no contract

Sales-driven onboarding — weeks to go live

Self-serve setup in under 60 minutes

CRM integrations you'll configure once and forget

Simple sponsor portals built for real-world use

Marketing platform features most organisers don't need

Conference-focused tools: badges, agendas, matchmaking

Steep annual commitment before you know if it works

Cancel any month — no lock-in, no penalty

Enterprise pricing excludes community conferences

Built for community, academic, and mid-size events

Bizzabo Complexity We Skip

×Salesforce/HubSpot CRM integrations for event marketing
×Multi-team enterprise approval workflows
×Annual contract commitments with penalties
×Vendor-managed onboarding and training programmes
×Account-based marketing attribution features

Great conference management doesn't require an enterprise marketing stack.

What Organisers Say After Switching from Bizzabo

"Bizzabo wanted $12,000/year. Who's In Conference does everything we needed for our 300-person product summit at $49/month. The AI matchmaking blew our attendees away."

🚀

Sarah M.

Product Summit Organiser, London

"I spent three weeks on Bizzabo sales calls before realising it was overkill. Who's In had our conference live in 2 hours. Sponsor portals, agendas, badges — all done."

⚡

Kwame A.

Tech Community Lead, Accra

"The sponsor portal alone saved us hours. Sponsors log in, upload their assets, and see their leads in real time. No more email chains with 4 attachments."

🎯

Nadia R.

Conference Director, Melbourne

Frequently Asked Questions

Everything you need to know about switching from Bizzabo

Why switch from Bizzabo to Who's In Conference?▼

Bizzabo targets enterprise marketing teams with $10,000+/year contracts, a mandatory sales process, and complex CRM integrations most conference organisers never use. Who's In Conference starts at $49/month with self-serve setup, AI matchmaking, sponsor portals, and QR badge printing — everything a community or mid-size conference needs without the enterprise overhead.

How much does Who's In Conference cost compared to Bizzabo?▼

Bizzabo pricing typically starts at $10,000+/year for their base tier (as of March 2026, subject to change). Who's In Conference starts at $49/month (Starter) or $149/month (Pro), plus a flat 2.7% on paid ticket sales. That's 15–20x cheaper for most event organisers. There are no setup fees, no annual contracts, and no sales calls required.

Does Who's In Conference have AI matchmaking like Bizzabo?▼

Yes. Who's In Conference includes built-in AI attendee matchmaking that connects people based on interests, goals, and professional backgrounds. Bizzabo offers networking features but at a price point that locks out most community conferences. Our AI matchmaking is available from the $49/month Starter plan.

Can I create sponsor portals with Who's In Conference?▼

Yes. Who's In Conference includes a full sponsor portal where sponsors can manage their profile, upload logos and assets, access real-time attendee engagement analytics, and download lead data. Sponsor tiers (Gold, Silver, Bronze, etc.) are fully customisable. This is included in both Conference plans — no add-on fees.

Does Who's In Conference support multi-day events with multiple tracks?▼

Absolutely. Who's In Conference supports multi-day agendas with concurrent session tracks, speaker profiles, room assignments, and personal schedule builders for attendees. Attendees can save sessions, get WhatsApp reminders before sessions start, and rate sessions after they attend.

Is there a free trial available?▼

Yes. You can start a Who's In Conference plan and explore all features before going live with a paid event. There's no credit card required to explore the platform. When you're ready to charge for tickets, the 2.7% Stripe processing fee applies to paid registrations only.

More Comparisons & Resources

Who's In vs vFairs →Who's In vs Hopin →Swapcard Alternative →Whova Alternative →Eventbrite Alternative for Conferences →Best Conference Software 2026 →Best Sponsor Management Tools →Best Networking Apps 2026 →Who's In Conference Product →

Your Next Conference Deserves Better Than $10K/Year

AI matchmaking, sponsor portals, QR badges, hybrid support — all from $49/month. No contracts. No sales calls.

Starter $49/mo · Pro $149/mo · 2.7% on paid tickets · Cancel anytime