Who's In Conference vs vFairs
vFairs charges $5,000+ per event with a complex enterprise setup process. Who's In Conference starts at $49/month — with AI matchmaking, QR badges, hybrid support, and sponsor portals included.
Feature-by-Feature Comparison
See exactly what you get with Who's In Conference versus vFairs across the features that matter most to conference organisers.
| Feature | Who's In Conference | vFairs |
|---|---|---|
| Starting price | $49/month | $5,000+ per event |
| Pricing model | Flat monthly subscription | Per-event custom quote |
| Hybrid support | ||
| In-person check-in (QR) | ||
| AI attendee matchmaking | ||
| LinkedIn badge import | ||
| Custom + QR badges | ||
| Apple/Google Wallet passes | ||
| Sponsor portal | ||
| Multi-day agendas | ||
| Attendee mobile app (no download) | ||
| Self-serve setup | ||
| Month-to-month contract | ||
| Free trial |
Where Who's In Wins
Transparent Flat Pricing
No RFP, no sales call, no enterprise contract. Who's In Conference is $49/mo on the Starter plan — and you can upgrade or cancel any time.
Self-Serve in 60 Minutes
Publish your registration page, configure agendas, and enable badge printing without speaking to a vendor. vFairs requires 2–4 week onboarding.
AI Attendee Matchmaking
Our AI engine connects attendees based on interests, roles, and goals — facilitating introductions before the event even starts. vFairs has no matchmaking.
In-Person QR Badges
Print QR-coded badges, import LinkedIn headshots, and scan attendees in at the door. Built for in-person conferences, not just virtual expos.
No App Download Needed
Attendees access everything via mobile browser as a PWA. vFairs requires attendees to navigate their platform login — Who's In needs zero friction.
Month-to-Month Flexibility
No annual lock-in. Run one conference a year? Pay for the months you need. vFairs charges per event — costs compound with every event you run.
What Organisers Say After Switching
"vFairs quoted us $8,000 for our annual fintech summit. Who's In Conference handled 400 attendees, AI matching, and sponsor portals for $49/month."
Marcus T.
Fintech Summit Director, Amsterdam
"The AI matchmaking alone justified the switch. Our attendees were connecting before they even landed at the venue. vFairs doesn't have anything like it."
Priya S.
Tech Conference Organiser, Singapore
"Setup was done in an afternoon. vFairs needed two weeks of vendor calls. Who's In just works — and the QR badge printing was flawless."
Ben K.
Community Summit Host, Toronto
Frequently Asked Questions
Everything you need to know about Who's In Conference vs vFairs
How does Who's In Conference pricing compare to vFairs?▼
vFairs charges $5,000+ per event with custom enterprise pricing — meaning you need a sales call just to get a quote. Who's In Conference starts at $49/month for unlimited events, plus a flat 2.7% on paid ticket sales. For most conferences, that's 50–100x cheaper with no per-event fees and no contracts.
Is Who's In Conference a vFairs alternative for hybrid events?▼
Yes. Who's In Conference supports hybrid events with both in-person QR check-in and virtual attendee access. Unlike vFairs which is designed for virtual-first events, Who's In Conference is built around the in-person experience with hybrid capabilities added — making it a stronger choice for predominantly in-person conferences that also want to accommodate remote attendees.
Does Who's In Conference have AI matchmaking like vFairs?▼
Yes — Who's In Conference includes AI-powered attendee matchmaking that connects attendees based on their interests, job roles, and goals. vFairs does not include AI matchmaking as a standard feature. Our matchmaking engine surfaces relevant connections and facilitates introductions before, during, and after the event.
Can I create conference badges with Who's In Conference?▼
Absolutely. Who's In Conference supports QR code badges, custom-designed badges, and LinkedIn-integrated badges that import attendee headshots and job titles automatically. Badges can be printed on-site or distributed digitally via Apple/Google Wallet. vFairs does not offer in-person badge printing as part of their virtual-first platform.
Does Who's In Conference have a sponsor portal?▼
Yes. Who's In Conference includes a dedicated sponsor portal where sponsors can manage their profile, upload assets, view attendee engagement analytics, and access lead data. Sponsor tiers are fully customisable. This is available on both the Starter ($49/mo) and Pro ($149/mo) Conference plans.
How long does it take to set up a conference on Who's In?▼
Most conference organisers are fully set up within 60 minutes. You can publish your registration page, configure your agenda, set up sponsor tiers, and enable badge printing — all without talking to a sales rep. vFairs requires vendor onboarding that typically takes 2–4 weeks from contract signing to go-live.
Run Your Next Conference for $49/mo — Not $5,000+
AI matchmaking, QR badges, sponsor portals, hybrid support — everything vFairs charges enterprise rates for, at a flat monthly price.
$49/mo Starter · $149/mo Pro · 2.7% on paid tickets · Cancel anytime
