Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

What does Who's In Conference include?

Conference includes multi-track agenda building, speaker management, sponsor tiers, badge printing, attendee check-in, session RSVPs, and a branded attendee portal — everything Cvent charges $5,000+/yr for, starting at $49/mo.

Can I manage speakers and sponsors?

Yes. Add speakers with bios and session assignments, create sponsor tiers (Platinum, Gold, Silver) with logo placement and benefits, and manage all communications from one dashboard.

Does Conference support multi-track agendas?

Yes. Build multi-day, multi-track agendas with drag-and-drop scheduling. Attendees can browse sessions, add them to their personal schedule, and receive reminders before each session starts.

7 Best Conference Badge Printing Tools in 2026

From LinkedIn badge imports to QR networking codes and Apple Wallet digital passes — we ranked every major badge tool so you can choose the right one.

Last updated: March 2026 · 7 tools compared · Verified pricing

Quick Comparison

#	Tool	Pricing
#1	Who's In ConferenceTop Pick	From $49/month
#2	Boomset	Custom per-event pricing — typically $500–$3,000/event
#3	Expo Logic	Custom enterprise pricing
#4	Whova	Custom per-event pricing — typically $2,000+/event
#5	Conference Badge	From ~$3/badge or monthly plans
#6	Bizzabo	Custom — typically $10,000+/year
#7	Eventbrite	3.7% + $1.79 per paid ticket

Detailed Reviews

Who's In Conference

Editor's Choice

Best all-in-one conference badge tool with LinkedIn import and QR check-in

Pricing

From $49/month (Starter) + 2.7% on paid tickets

Pros

LinkedIn badge import: headshots and job titles pulled automatically
QR code badges with session access control built-in
Apple/Google Wallet digital badge option — no physical print required

Cons

Requires the full conference platform (not badge-only)
Physical printing hardware not included — bring your own printer

Our Verdict

The most complete badge solution for conferences in 2026. LinkedIn badge import eliminates the manual photo collection nightmare. QR codes on every badge enable both networking scan and session check-in. Digital badges via Apple/Google Wallet for virtual or hybrid attendees. Included in $49/month — no separate badge tool cost.

Boomset

Dedicated on-site badge printing and check-in platform

Pricing

Custom per-event pricing — typically $500–$3,000/event

Pros

Purpose-built for on-site check-in and badge printing
Self-service kiosk option for high-volume check-in
Supports multiple badge printers simultaneously

Cons

Per-event pricing adds up for frequent conferences
No networking, agenda, or sponsor features — badge-only

Our Verdict

The industry standard for dedicated on-site badge printing at large conferences. Self-service kiosks are genuinely fast for 1,000+ attendee events. But it's badge-only — you still need a separate conference management platform for agendas, networking, and sponsors.

Expo Logic

Enterprise-grade badge printing and registration at the door

Pricing

Custom enterprise pricing

Pros

Fast on-site printing with hardware support
Good for complex registration scenarios (multi-type badges)
Experienced in large-scale trade show deployments

Cons

Enterprise pricing only — no self-serve option
Long onboarding process for new events

Our Verdict

A reliable enterprise badge printing solution for trade shows and large association conferences. Strong hardware support and proven at scale. Not suitable for community or mid-size conferences — both the pricing and complexity are overkill.

Whova

Conference platform with integrated badge printing

Pricing

Custom per-event pricing — typically $2,000+/event

Pros

Badge printing integrated with the full Whova conference experience
QR codes linked to attendee networking profiles
Decent design templates for standard conference badges

Cons

Per-event pricing of $2,000+ for the full platform
Badge features are secondary to Whova's networking tools

Our Verdict

Good if you're already paying for Whova's conference platform. The badge integration is functional and the QR codes link to attendee networking profiles. But paying $2,000+/event just for badges and a conference app is expensive.

Conference Badge

Simple online badge design and PDF export tool

Pricing

From ~$3/badge or monthly plans

Pros

Simple drag-and-drop badge design interface
PDF export for home/office printing
Low cost for small events

Cons

Design tool only — no check-in, QR, or integration features
No LinkedIn import or automated data population

Our Verdict

A perfectly serviceable badge design tool for small events on tight budgets. Upload your CSV, design your template, export PDFs. No check-in integration, no QR networking, no LinkedIn import. Fine for a 50-person event; limited for anything larger.

Bizzabo

Enterprise conference platform with badge management

Pricing

Custom — typically $10,000+/year

Pros

Polished badge design integrated with the full enterprise platform
Good for events already in the Bizzabo ecosystem
Attendee data flows directly from registration to badge

Cons

$10,000+/year to access badge features with the rest of the platform
Over-engineered for conferences that just need good badges

Our Verdict

Bizzabo's badge features are solid within the enterprise platform. But paying $10,000+/year for a platform that includes badges is only justified when you need the full enterprise feature set. For badge-only needs, this is the wrong tool.

Eventbrite

Basic badge printing for ticketed events

Pricing

3.7% + $1.79 per paid ticket

Pros

Built-in basic badge export for Eventbrite events
No additional cost if already using Eventbrite
Simple CSV export for printing

Cons

Basic template only — no design customisation
No QR codes for networking or session check-in
No LinkedIn integration

Our Verdict

Eventbrite provides basic badge exports for events already on the platform. It's fine for printing simple name badges. There's no QR networking, no LinkedIn import, and no design flexibility. Most conference organisers use a separate badge tool alongside Eventbrite.

Frequently Asked Questions

What is the best conference badge printing tool in 2026?

Who's In Conference is the best all-in-one badge solution in 2026 — included in the $49/month plan. LinkedIn badge import automatically pulls professional headshots and job titles, QR codes enable both networking and check-in, and digital badges can be sent to Apple/Google Wallet. For dedicated on-site printing at large events, Boomset is the specialist choice.

How do I print professional conference badges with photos?

Who's In Conference's LinkedIn badge import is the easiest way. Attendees authorise their LinkedIn profile and their professional headshot, name, job title, and company auto-populate their badge. No manual photo collection, no low-quality selfies. For platforms without LinkedIn import, you'd need to collect photos via registration and manually place them in a badge template.

What is a QR code conference badge?

A QR code conference badge has a unique QR code printed on it that links to the attendee's profile or digital pass. Scanning the QR code can enable: networking (scan to connect), session check-in (scan to mark attendance), access control (scan to verify ticket tier), or contact exchange. Who's In Conference badges include QR codes for all of these use cases.

Can I use digital badges instead of printed ones?

Yes. Who's In Conference supports digital badges via Apple Wallet and Google Wallet. Attendees add their badge to their phone's wallet app and show or scan it at the door. Digital badges are ideal for virtual or hybrid attendees and reduce printing costs. Physical QR badges are still recommended for in-person networking (easier to scan in conversation).

How early before a conference should I print badges?

Print badges 2–3 days before the event to allow for last-minute changes and corrections. Always print 10–15% extra blank badges for walk-in registrations. Who's In Conference lets you reprint individual badges on-site if an attendee's details change. For large events (500+), on-site self-service printing kiosks (Boomset) reduce queue time at check-in.

Related Resources

Best Conference Software 2026 →Best Networking Apps 2026 →Best Hybrid Platforms →Swapcard Alternative →Whova Alternative →Bizzabo Alternative →Eventbrite Alternative for Conferences →Best Sponsor Management Tools →Who's In Conference Product →

LinkedIn badges, QR check-in, digital wallet passes — all included

Who's In Conference includes the best badge features in 2026 — from $49/month