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Updated March 2026 · 8 platforms compared

8 Best Event Check-In Apps 2026

From community meetups to 500-person conferences — we compared every major event check-in tool on QR scanning, Wallet passes, multi-admin support, and pricing.

Last updated: March 2026 · 8 platforms compared · Pricing independently verified

No sign-up required for guests · All Pro features free forever

Quick Comparison

#PlatformBest ForStarting Price
#1Who's InOur PickCommunity eventsFree forever — 2.7% on paid events only
#2EventbriteLarge public eventsFree for free events; from 3.7% + $1.79 per ticket for paid events (as of March 2026)
#3BizzaboEnterprise conferencesCustom pricing — typically $10,000+/year (as of March 2026)
#4WhovaAcademic conferencesCustom pricing — typically $2,000+ per event (as of March 2026)
#5SplashBrand-conscious corporate eventsFrom $11,400/year (as of March 2026)
#6LumaTech community eventsFree for free events; from 7% per ticket for paid events (as of March 2026)
#7Ticket TailorBudget-conscious ticketed eventsFrom $0.26 per ticket (as of March 2026)
#8SignUpGeniusVolunteer sign-upsFree basic; from $11.99/mo for premium (as of March 2026)

Pricing as of March 2026, subject to change. Always verify on each provider's website.

#1

Who's In

Editor's Choice

Best free event check-in app — multi-admin QR scanning, Apple & Google Wallet passes, real-time attendance dashboard, and CSV export

Pricing
Free forever — 2.7% on paid events only

Pros

  • Free QR check-in with no per-event or per-attendee fees
  • Multi-admin scanning — multiple volunteers check in guests simultaneously
  • Apple & Google Wallet passes for instant guest check-in
  • Real-time attendance dashboard with CSV export
  • No app download required — guests RSVP and check in via browser

Cons

  • No dedicated hardware badge printing integration
  • Advanced analytics require the free Pro tier
Community eventsFitness classesConferencesFree and paid events of any size

Verdict: The best overall event check-in app in 2026. Free QR check-in, multi-admin scanning, Wallet passes, and real-time attendance tracking cover everything from yoga classes to 500-person conferences — without charging per attendee or per event.

#2

Eventbrite

Well-known ticketing and event management platform with built-in check-in tools

Pricing
Free for free events; from 3.7% + $1.79 per ticket for paid events (as of March 2026)

Pros

  • Established platform with strong event discovery and SEO
  • Built-in QR check-in via the Eventbrite Organizer app
  • Supports multiple ticket types and tiers

Cons

  • Per-ticket fees on paid events are significantly higher than alternatives
  • Check-in features require downloading the separate Organizer app
  • Free events have limited check-in customisation
Large public eventsTicketed eventsEvents needing discovery and promotion

Verdict: A solid choice for large public ticketed events where discovery matters. The check-in tools work well but the per-ticket fees add up quickly. Overkill for community events and fitness classes.

#3

Bizzabo

Enterprise event management platform with advanced check-in and badge printing

Pricing
Custom pricing — typically $10,000+/year (as of March 2026)

Pros

  • Advanced badge printing and on-site registration kiosks
  • Comprehensive analytics and attendee tracking
  • Enterprise-grade security and compliance features

Cons

  • Pricing is prohibitive for small and mid-size events
  • Requires significant setup time and onboarding
  • Overkill for anything smaller than a large corporate conference
Enterprise conferencesMulti-day eventsEvents needing badge printing

Verdict: The go-to for enterprise conferences with dedicated event teams and budgets. Badge printing and kiosk check-in are excellent. But at $10k+ per year, it is out of reach for community organisers and small event teams.

#4

Whova

Event management and networking app with check-in and engagement features

Pricing
Custom pricing — typically $2,000+ per event (as of March 2026)

Pros

  • Strong attendee networking and engagement tools
  • QR check-in with session-level tracking
  • Good speaker and agenda management

Cons

  • Per-event pricing makes it expensive for recurring events
  • Requires attendees to download the Whova app
  • Interface can feel dated compared to modern alternatives
Academic conferencesNetworking eventsEvents wanting attendee engagement features

Verdict: Good for academic conferences and networking-heavy events where attendee engagement matters. The per-event pricing model and mandatory app download make it a poor fit for recurring community events.

#5

Splash

Branded event marketing platform with check-in and analytics

Pricing
From $11,400/year (as of March 2026)

Pros

  • Beautiful, customisable event pages and check-in experiences
  • Strong brand control and white-label options
  • Good integration with marketing automation platforms

Cons

  • Expensive annual commitment starting at $11,400/year
  • Designed for marketing teams, not community organisers
  • Check-in features are secondary to the marketing platform
Brand-conscious corporate eventsMarketing teamsProduct launches

Verdict: Excellent for corporate marketing teams that need branded event experiences. The check-in tools are competent but secondary to the design platform. Pricing puts it firmly in the enterprise category.

#6

Luma

Modern event platform popular with tech communities and creators

Pricing
Free for free events; from 7% per ticket for paid events (as of March 2026)

Pros

  • Clean, modern interface that tech communities love
  • Good calendar integration and event discovery
  • Simple QR check-in flow

Cons

  • High 7% fee on paid event tickets
  • Limited check-in customisation and multi-admin support
  • No Wallet pass integration for faster check-in
Tech community eventsCreator meetupsOnline-first events with in-person check-in

Verdict: A favourite in tech and creator communities for its clean design and strong calendar features. Check-in is basic but functional. The 7% ticket fee is steep for paid events compared to alternatives.

#7

Ticket Tailor

Low-cost ticketing platform with straightforward check-in tools

Pricing
From $0.26 per ticket (as of March 2026)

Pros

  • Very competitive per-ticket pricing
  • Simple, no-fuss QR check-in via their app
  • Good seating chart tools for venues

Cons

  • Check-in app is basic with limited multi-scanner support
  • No Wallet pass integration
  • Limited free-event features compared to dedicated RSVP tools
Budget-conscious ticketed eventsSmall venuesOrganisers wanting low per-ticket fees

Verdict: The best budget option for ticketed events where per-ticket cost matters most. Check-in tools are functional but basic. Less suited for free community events or recurring classes.

#8

SignUpGenius

Simple sign-up sheet tool with basic check-in capabilities

Pricing
Free basic; from $11.99/mo for premium (as of March 2026)

Pros

  • Very simple to set up for basic sign-up sheets
  • Familiar tool for school and church communities
  • Free tier covers basic needs

Cons

  • No real QR check-in — essentially a sign-up list, not a check-in tool
  • Dated interface that feels like 2010
  • No Wallet passes, no multi-admin scanning, no real-time dashboard
Volunteer sign-upsSimple attendance trackingSchool and church events

Verdict: A sign-up sheet tool, not a check-in app. Works for tracking who volunteered to bring cookies, but lacks proper QR scanning, real-time attendance tracking, or any modern check-in features.

Frequently Asked Questions

What is the best free event check-in app in 2026?
Who's In is the best free event check-in app in 2026. It offers QR code check-in, multi-admin scanning (multiple volunteers can scan guests simultaneously), Apple & Google Wallet passes, a real-time attendance dashboard, and CSV export — all completely free. You only pay 2.7% if you collect payments on paid events.
How does QR code check-in work at events?
Guests RSVP to your event and receive a unique QR code via email or a Wallet pass saved to their phone. At the door, you or your volunteers open the check-in scanner on any phone — no special hardware needed — and scan each guest's QR code. The dashboard updates in real-time so you always know exactly who has arrived.
Can multiple people scan guests in at the same time?
Yes. Who's In supports multi-admin QR scanning, meaning you can have multiple volunteers or staff members scanning guests simultaneously from their own phones. All scans sync to the same real-time dashboard instantly. This is essential for events with more than 50 attendees to avoid long queues at the door.
Do guests need to download an app to check in?
No. With Who's In, guests RSVP and check in entirely via their phone's browser — no app download required. They can also save an Apple Wallet or Google Wallet pass for even faster check-in. This removes the biggest friction point at events: asking guests to install something before they can enter.
What are Apple and Google Wallet passes for events?
Wallet passes are digital tickets saved directly to the Wallet app on iPhone (Apple Wallet) or Android (Google Wallet). Guests tap to add the pass when they RSVP, and at the event they simply show the pass with its QR code for instant check-in. No searching through emails or printing tickets. Who's In generates Wallet passes automatically for every event, free of charge.
How do I track attendance at my event in real-time?
Who's In provides a real-time attendance dashboard that shows who has checked in, who has not arrived yet, and your total attendance count — all updated live as guests scan in. After the event, you can export a full CSV report of check-in times and attendance data for your records or reporting.
Is QR check-in better than a paper guest list?
Yes. QR check-in is faster (under 2 seconds per guest vs 15+ seconds scanning a paper list), eliminates human error (no misspelled names or missed check-marks), supports multiple simultaneous scanners, provides real-time attendance data, and generates exportable reports automatically. Paper lists also create bottlenecks at the door for events over 30 people.
Can I use event check-in software for recurring events?
Yes. Who's In supports recurring event scheduling with auto-generated check-in for each occurrence. Set up a weekly yoga class or monthly meetup once, and each session gets its own RSVP list, QR codes, and attendance tracking automatically. Attendance trends are tracked across sessions so you can see which time slots are most popular.

Related Reading

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Who's In vs Cvent

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Who's In vs Ticket Tailor

Comparing low-cost ticketing and RSVP solutions.

Alternative to Splash

A free alternative to Splash for branded event check-in.

Who's In Clubs

Free club management with QR check-in and member directories.

Who's In Studio

Class booking and check-in software for fitness studios.

Who's In Conference

Conference management with badge check-in and session tracking.

Pricing

Free events forever. Studio from $19/mo. Conference from $49/mo.

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QR Codes That Fill Your Events

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The Event Check-In App That Just Works

Free QR scanning. Multi-admin support. Apple & Google Wallet passes. Real-time dashboard. No app download required.

No credit card required · Free forever for all events

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