The Affordable Cvent Alternative That Doesn't Cost $10K/Year
Cvent is enterprise software with an enterprise price tag. Who's In Conference gives community organizers the same conference tools — agenda, networking, registration, analytics — starting at just $49/month.
Why Organizers Are Leaving Cvent
Cvent is built for Fortune 500 event teams. If you're a community organizer, you're paying for complexity you'll never use.
$10K+/year enterprise contracts
From $49/mo — 2.7% only on paid tickets
Annual contract lock-in with penalties
No contracts — cancel anytime (there's nothing to cancel)
Months of setup and vendor onboarding
Set up your conference in minutes
Enterprise complexity for every event
Simple tools that just work
Vendor lock-in — your data is trapped
Full data export — your data is yours
Corporate overhead for community events
Community agility — move fast, iterate freely
What Conference Organizers Say After Switching
"Our nonprofit was spending $15K/year on Cvent for two annual conferences. Who's In Conference does 95% of what we need — for $49/month."
Rebecca S.
Nonprofit Conference Director
"Cvent took 6 weeks to set up last year. This year I built our 500-person conference on Who's In in one afternoon."
Kenji T.
Developer Conference Organizer
"Finally, a conference tool that doesn't require a procurement process and vendor evaluation just to get started."
Ingrid B.
Community Summit Host, Stockholm
Enterprise Features Without Enterprise Pricing
- Conference registration and ticketing
- Multi-track agenda builder
- Speaker management and profiles
- Attendee networking and matchmaking
- WhatsApp-native communication
- Real-time analytics dashboard
- QR code check-in and badge scanning
- Session feedback and ratings
- Sponsor showcase pages
- Apple & Google Wallet passes
- Mobile-first PWA — no app download
- Full data export — CSV, anytime
Enterprise Overhead We Skip
- ×$10K+ annual contracts with auto-renewal clauses
- ×Multi-month implementation with dedicated account managers
- ×Hotel block management and venue sourcing modules
- ×Complex CRM and marketing automation integrations
Great conferences are about community, not software complexity. We keep it simple.
Frequently Asked Questions
Everything you need to know about switching from Cvent
Why switch from Cvent to Who's In Conference?▼
Cvent is designed for enterprise-scale events with $10K-$100K+/year contracts (as of March 2026, subject to change). Who's In Conference delivers the same core conference features — agenda, networking, registration, analytics — starting at $49/month. If you don't need Cvent's hotel sourcing or enterprise CRM integrations, you're massively overpaying.
Is Who's In Conference powerful enough to replace Cvent?▼
For community conferences, professional meetups, and mid-size events (50-5,000 attendees), absolutely. Who's In Conference handles multi-track agendas, attendee networking, ticketing, real-time analytics, and WhatsApp communication. What it doesn't do is enterprise hotel block management and deep CRM integrations.
How much can I save by switching from Cvent?▼
Cvent contracts typically run $10,000-$100,000+ per year depending on event volume and features (as of March 2026, subject to change). Who's In Conference starts at $49/month ($588/year) with a 2.7% fee on paid registrations. For a 500-person conference charging $100/ticket, that's $588/year vs. $10,000+ — saving over $9,000 per year.
Does Who's In Conference support virtual and hybrid events?▼
Yes. Who's In Conference supports in-person, virtual, and hybrid event formats. Virtual attendees get the same agenda, networking, and engagement features. Integrate your preferred streaming platform (Zoom, YouTube Live, etc.) directly into session pages.
Can I handle conference registration and ticketing?▼
Yes. Who's In Conference includes full registration with custom ticket types, early bird pricing, group discounts, and promo codes. Payments process through Stripe at a flat 2.7%. Attendees get instant confirmation via email and WhatsApp, plus Apple/Google Wallet badges.
What about data export and vendor lock-in?▼
Who's In Conference gives you full data export at any time — attendee lists, session analytics, engagement metrics, all in CSV format. No vendor lock-in, no contracts, no cancellation fees. Your data is always yours to take.
Do attendees need to download an app?▼
No. Who's In Conference is web-first — attendees access your full conference from any browser on any device. No app store download, no Cvent account needed. They can add sessions to Apple or Google Wallet, get WhatsApp reminders, and check in via QR code — all without installing anything.
Stop Overpaying for Conference Software
Build amazing conferences without $10K contracts. Who's In Conference starts at $49/month — no per-event fees, no lock-in.
No contracts • No vendor lock-in • Full data ownership
