Who's In vs Spreadsheets
Who's In starts as simple as a spreadsheet — one link, instant RSVPs — then scales to automated waitlists, Stripe payments, QR check-in, and membership management.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free • Automatic • Event-Ready
- RSVPs collected automatically via link
- Real-time headcount on your phone
- Automatic waitlist management
- WhatsApp-native event sharing
- QR check-in + CSV export
Spreadsheets
Manual • Flexible • General Purpose
- Unlimited custom columns and formulas
- Advanced data analysis
- Manual RSVP data entry
- No event sharing or reminders
- No waitlist or check-in features
Spreadsheets Are Manual.
Who's In Is Automatic.
With spreadsheets, every RSVP means manual work: read the WhatsApp message, type the name, update the count, check if you're full, message the waitlist.
With Who's In, share a link and everything happens automatically. RSVPs, headcounts, waitlists, promotions, reminders, check-in - all hands-free.
You can always export to CSV for your spreadsheet needs.
Your Spreadsheet Workflow
- • Post event in WhatsApp group
- • Wait for "I'm in!" replies
- • Manually type each name into spreadsheet
- • Count rows to check capacity
- • Message waitlisted people manually
- • Send reminder messages before event
- • Check people off at the door with your phone
Your Who's In Workflow
- Create event (2 minutes)
- Share link to WhatsApp
- Everything else is automatic
Feature-by-Feature Comparison
| Feature | Who's In | Spreadsheets |
|---|---|---|
| Setup Time | 2 minutes | 15-30 minutes |
| Cost | Free | Free (Excel: $69+/yr) |
| RSVP Collection | Automatic via link | Manual data entry |
| Real-time Headcount | Automatic | Manual counting |
| Capacity Limits | Built-in + auto-close | Manual monitoring |
| Automatic Waitlist | Yes, with auto-promote | Manual management |
| WhatsApp Sharing | Native one-tap | Not possible |
| QR Code Check-in | Free | Not possible |
| Automatic Reminders | Yes | Manual emails |
| Guest Account Needed | No | N/A (manual entry) |
| CSV Export | Free | Native format |
| Payment Collection | Stripe built-in | External tools |
| Custom Data Fields | Basic | Unlimited |
| Complex Formulas | No | Full spreadsheet |
| Data Visualization | Basic dashboard | Charts & pivots |
| LinkedIn Event Integration | Full API — publish, sync, track, verified badges | No |
| Wallet Tickets (Apple/Google) | Free | No |
| Push Notifications | Free (FCM) | No |
| AI Venue Enrichment (beta) | Coming soon | No |
| Calendar Sync | Google + Apple | Manual |
When to Use Each Tool
Use Who's In When...
- You need to collect event RSVPs automatically
- You want capacity limits with waitlist management
- You share events via WhatsApp or social media
- You need QR code check-in at the venue
- You want reminders sent without manual work
- You run recurring events weekly or monthly
Use Spreadsheets When...
- You need complex formulas and data analysis
- You track budgets, vendors, or seating charts
- You need unlimited custom data columns
- You require pivot tables and data visualization
- You're doing project planning, not event RSVPs
- You need to share data across your organisation
Why Organizers Ditched Their Spreadsheets
"I had a Google Sheet with 12 tabs - one for each month's yoga class. Each one needed manual updating from WhatsApp. Who's In replaced all 12 tabs with one link."
Meera S.
Yoga Teacher, Dubai
"Our hiking group spreadsheet was always wrong - people would say 'I'm in' then not show. The waitlist was a nightmare. Who's In handles it all automatically."
Ben C.
Hiking Club, London
"I used to spend 30 minutes before each event updating the spreadsheet. Now I spend 2 minutes creating the event and share the link. The rest is automatic."
Tom J.
Running Club, Sydney
Frequently Asked Questions
Why should I stop using spreadsheets for event RSVPs?▼
Spreadsheets require manual updates, can't send reminders, don't handle waitlists, and need you to cross-reference replies across WhatsApp and email. Who's In automates all of this - RSVPs, waitlists, reminders, and check-in - for free.
Is Who's In really free compared to Excel/Google Sheets?▼
Yes! Who's In is free for free events, just like spreadsheets. But it also gives you automatic waitlists, WhatsApp sharing, QR check-in, and reminders that spreadsheets can't do. The only cost is 2.7% on paid event tickets.
Can I still export to spreadsheets from Who's In?▼
Absolutely! Export your full attendee list as CSV anytime. Opens directly in Excel, Google Sheets, or Numbers. You get the best of both worlds - automated RSVPs plus spreadsheet-compatible data.
How does Who's In handle what I used to do in my spreadsheet?▼
Attendee tracking: automatic from RSVPs. Headcount: real-time dashboard. Capacity: built-in limits with waitlist. Contact info: collected at RSVP. Attendance: QR check-in. Follow-ups: automatic email reminders. All zero manual work.
What about complex data I track in my spreadsheet?▼
Who's In covers the event RSVP workflow. For complex data tracking (budgets, vendor lists, seating charts), you can still use spreadsheets alongside Who's In. Export attendee data to your spreadsheet for further analysis.
Can I manage recurring events without copying spreadsheets?▼
Yes! With Who's In, set up recurring events - weekly, bi-weekly, or monthly. No more copying and clearing spreadsheets each time. Future events auto-create with your settings automatically.
Does Who's In integrate with LinkedIn?▼
Yes! Who's In offers four LinkedIn integrations: sign in with LinkedIn, share events to your LinkedIn feed, publish full LinkedIn Events that sync attendees back, and display Verified on LinkedIn identity badges — all included free. No other event platform offers this level of LinkedIn integration.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Ready to Ditch the Spreadsheet?
Same price (free). Built specifically for event RSVPs. CSV export included.
Free forever for free events • Export to CSV anytime · All features included
