Who's In vs Google Forms
Who's In scales from a free RSVP link (just as easy as Google Forms) to automated waitlists, Stripe payments, QR check-in, and membership management.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free • Built for Events
- Automatic waitlist management
- Real-time attendee headcount
- WhatsApp-native sharing
- QR code check-in at venue
- Automatic event reminders
Google Forms
Free • General Form Builder
- Unlimited custom form fields
- Google Sheets integration
- No waitlist or capacity management
- No attendee count display
- No event reminders or check-in
Google Forms Is a Form.
Who's In Is an Event Tool.
Google Forms is brilliant for surveys, quizzes, and data collection. But for event RSVPs, you need features Forms wasn't designed for.
With Google Forms: no way to show attendee count, no capacity limits, no automatic waitlist, no reminders, no check-in. You end up building an event system on top of a form builder. Who's In does it all natively.
Both are free. But Who's In was built for exactly this job.
What Google Forms Can't Do
- • Show "12/20 spots left" to respondents
- • Auto-close when capacity is reached
- • Manage a waitlist with auto-promotion
- • Send event reminders to attendees
- • Provide QR code check-in at the venue
- • Share natively to WhatsApp groups
Who's In Does All of This
- Real-time capacity and headcount
- Automatic waitlist + bump notifications
- Event reminders, QR check-in, CSV export
Feature-by-Feature Comparison
| Feature | Who's In | Google Forms |
|---|---|---|
| Purpose | Built for event RSVPs | General form builder |
| Account Required | No | Google account (optional) |
| Cost | Free | Free |
| Capacity Limits | Built-in | Manual only |
| Automatic Waitlist | Yes, free | No |
| Real-time Headcount | Yes, visible to all | Only form owner |
| WhatsApp Sharing | Native one-tap | Copy-paste link |
| QR Code Check-in | Free | No |
| Automatic Reminders | Yes | No |
| Calendar Sync | Google + Apple | No |
| CSV Export | Free | Google Sheets |
| Recurring Events | Yes (free) | Manual duplication |
| Payment Collection | Stripe built-in | No |
| Custom Fields | Basic (name, email) | Unlimited custom fields |
| Conditional Logic | No | Yes |
| LinkedIn Event Integration | Full API — publish, sync, track, verified badges | No |
| Wallet Tickets (Apple/Google) | Free | No |
| Push Notifications | Free (FCM) | No |
| AI Venue Enrichment (beta) | Coming soon | No |
| Branding | Free | Google branding |
When to Use Each Tool
Use Who's In When...
- You're collecting RSVPs for an event
- You need headcount limits and waitlists
- You share events via WhatsApp groups
- You want attendees to see spots remaining
- You need QR check-in at the venue
- You want automatic reminders sent
Use Google Forms When...
- You need complex multi-page surveys
- You require conditional logic in questions
- You need 20+ custom form fields
- You want direct Google Sheets integration
- Capacity limits and waitlists don't matter
- You're doing research, not event RSVPs
Why Organizers Switched from Google Forms
"I used Google Forms for years for our yoga class sign-ups. But it couldn't show how many spots were left or handle the waitlist. Who's In does both automatically."
Emma T.
Yoga Instructor, Bali
"Google Forms is great for surveys but terrible for events. No headcount, no waitlist, no reminders. Switched to Who's In and never looked back."
Alex R.
Community Organiser, London
"The QR check-in alone makes Who's In worth it over Google Forms. Plus the WhatsApp sharing - our members actually see the event and sign up instantly."
Fatima K.
Book Club Host, Dubai
Frequently Asked Questions
Is Who's In better than Google Forms for event RSVPs?▼
For event RSVPs, yes. Google Forms is a general-purpose form builder, not an event tool. Who's In gives you automatic waitlists, real-time attendee counts, WhatsApp sharing, QR check-in, and automatic reminders - features Google Forms can't do.
Can Google Forms do waitlists?▼
No. Google Forms has no concept of capacity limits or waitlists. You'd need to manually close the form when full and manage a separate waitlist. Who's In handles this automatically - set a capacity and waitlists work out of the box.
Why not just use a free Google Form for my event?▼
Google Forms works for simple data collection but lacks event-specific features: no attendee count display, no capacity limits, no automatic waitlist, no reminders, no WhatsApp sharing, no QR check-in. Who's In was built specifically for event RSVPs and is also free.
Does Who's In cost more than Google Forms?▼
No! Who's In is free for free events, just like Google Forms. The only cost is 2.7% on paid event tickets. For free community events, both are completely free.
Can I export RSVPs like Google Forms exports to Sheets?▼
Yes! Who's In exports your attendee list as CSV which opens directly in Google Sheets, Excel, or any spreadsheet app. You get the same data portability plus real-time attendee tracking.
Do people need a Google account to RSVP on Who's In?▼
No! Unlike Google Forms which can require Google sign-in, Who's In never requires any account. Attendees RSVP with just their name. No login, no app, no friction.
Does Who's In integrate with LinkedIn?▼
Yes! Who's In offers four LinkedIn integrations: sign in with LinkedIn, share events to your LinkedIn feed, publish full LinkedIn Events that sync attendees back, and display Verified on LinkedIn identity badges — all included free. No other event platform offers this level of LinkedIn integration.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Ready to Upgrade from Google Forms?
Same price (free). Built specifically for event RSVPs.
Free forever for free events • No account required for guests · All features included
