Who's In vs Google Forms
Who's In scales from a free RSVP link (just as easy as Google Forms) to automated waitlists, Stripe payments, QR check-in, and membership management.
All Events features included · No credit card required
By Craig Pollard, Founder & CEO · Reviewed July 2026
Last updated: July 2026
Who's In
Free • Built for Events
- Automatic waitlist management
- Real-time attendee headcount
- WhatsApp-native sharing
- QR code check-in at venue
- Automatic event reminders
Google Forms
Free • General Form Builder
- Unlimited custom form fields
- Google Sheets integration
- No waitlist or capacity management
- No attendee count display
- No event reminders or check-in
Google Forms Is a Form.
Who's In Is an Event Tool.
Google Forms is brilliant for surveys, quizzes, and data collection. But for event RSVPs, you need features Forms wasn't designed for.
With Google Forms: no way to show attendee count, no capacity limits, no automatic waitlist, no reminders, no check-in. You end up building an event system on top of a form builder. Who's In does it all natively.
Both are free. But Who's In was built for exactly this job.
What Google Forms Can't Do
- • Show "12/20 spots left" to respondents
- • Auto-close when capacity is reached
- • Manage a waitlist with auto-promotion
- • Send event reminders to attendees
- • Provide QR code check-in at the venue
- • Share natively to WhatsApp groups
Who's In Does All of This
- Real-time capacity and headcount
- Automatic waitlist + bump notifications
- Event reminders, QR check-in, CSV export
Feature-by-Feature Comparison
| Feature | Who's In | Google Forms |
|---|---|---|
| Purpose | Built for event RSVPs | General form builder |
| Account Required | No | Google account (optional) |
| Cost | Free | Free |
| Capacity Limits | Built-in | Manual only |
| Automatic Waitlist | Yes, free | No |
| Real-time Headcount | Yes, visible to all | Only form owner |
| WhatsApp Sharing | Native one-tap | Copy-paste link |
| QR Code Check-in | Free | No |
| Automatic Reminders | Yes | No |
| Calendar Sync | Google + Apple | No |
| CSV Export | Free | Google Sheets |
| Recurring Events | Yes (free) | Manual duplication |
| Payment Collection | Stripe built-in | No |
| Custom Fields | Basic (name, email) | Unlimited custom fields |
| Conditional Logic | No | Yes |
| LinkedIn Event Integration | Full API — publish, sync, track, verified badges | No |
| Wallet Tickets (Apple/Google) | Free | No |
| Push Notifications | Free (FCM) | No |
| AI Venue Enrichment | Free (live) | No |
| Branding | Free | Google branding |
| Event Photo Album | Up to 10 images with lightbox, free | Limited or paid plan |
| Downloadable Documents (PDF/Office/iWork) | Up to 3 files per event, free | No |
| Organiser Socials (8 platforms) | X, FB, IG, YouTube, TikTok, LinkedIn, Snapchat, Reddit auto-synced | Limited |
When to Use Each Tool
Use Who's In When...
- You're collecting RSVPs for an event
- You need headcount limits and waitlists
- You share events via WhatsApp groups
- You want attendees to see spots remaining
- You need QR check-in at the venue
- You want automatic reminders sent
Use Google Forms When...
- You need complex multi-page surveys
- You require conditional logic in questions
- You need 20+ custom form fields
- You want direct Google Sheets integration
- Capacity limits and waitlists don't matter
- You're doing research, not event RSVPs
What Organizers Say
"Using for events in Dubai and Abu Dhabi, this has been a lifesaver. The auto-waitlist feature is brilliant."
Ahmed
Events in the UAE · Customer review
"Very efficient and user friendly. Makes it easy to organize events without forcing people to download an app."
Sofie S Stockholm
Events in Sweden · Customer review
"Setting up and sharing events is seamless. The intuitive customization options take the hassle out of organising."
Pontus Sonnerstedt
Community events · Customer review
Frequently Asked Questions
Is Who's In better than Google Forms for event RSVPs?▼
For event RSVPs, yes. Google Forms is a general-purpose form builder, not an event tool. Who's In gives you automatic waitlists, real-time attendee counts, WhatsApp sharing, QR check-in, and automatic reminders - features Google Forms can't do.
Can Google Forms do waitlists?▼
No. Google Forms has no concept of capacity limits or waitlists. You'd need to manually close the form when full and manage a separate waitlist. Who's In handles this automatically - set a capacity and waitlists work out of the box.
Why not just use a free Google Form for my event?▼
Google Forms works for simple data collection but lacks event-specific features: no attendee count display, no capacity limits, no automatic waitlist, no reminders, no WhatsApp sharing, no QR check-in. Who's In was built specifically for event RSVPs and is also free.
Does Who's In cost more than Google Forms?▼
No! Who's In is free for free events, just like Google Forms. The only cost is 2.7% on paid event tickets. For free community events, both are completely free.
Can I export RSVPs like Google Forms exports to Sheets?▼
Yes! Who's In exports your attendee list as CSV which opens directly in Google Sheets, Excel, or any spreadsheet app. You get the same data portability plus real-time attendee tracking.
Do people need a Google account to RSVP on Who's In▼
No! Unlike Google Forms which can require Google sign-in, Who's In never requires any account. Attendees RSVP with just their name. No login, no app, no friction.
Does Who's In integrate with LinkedIn?▼
Yes! Who's In offers four LinkedIn integrations: sign in with LinkedIn, share events to your LinkedIn feed, publish full LinkedIn Events that sync attendees back, and display Verified on LinkedIn identity badges — all included free. No other event platform offers this level of LinkedIn integration.
Start free, scale when you're ready
Unlimited events and RSVPs, automatic waitlists, reminders, QR check-in, calendar sync, WhatsApp sharing
No monthly fee. Ticket money, minus the 2.7%, is transferred to your own Stripe account at the moment of sale.
Paid Starter and Growth plans, each with a 14-day free trial. Starter is $10/mo for Clubs (up to 99 members), $19/mo for Studio, $49/mo for Conference. 0% Who's In fee on member payments.
Every feature works the moment you turn it on. No configuration required.
Events is free, with no credit card needed. Clubs, Studio and Conference start with a 14-day free trial.
Ready to Upgrade from Google Forms?
Same price (free). Built specifically for event RSVPs.
Free forever for free events • No account required for guests · All Events features included