Is Who's In really free?

Yes. All event management features are free forever — recurring events, waitlists, QR check-in, reminders, custom branding, analytics, and more. The only fee is 2.7% on paid event tickets (no per-ticket fee, no monthly subscription). Free events cost nothing.

How does Who's In compare to Eventbrite?

Eventbrite charges 3.7% + $1.79 per ticket, plus monthly fees for advanced features. Who's In charges just 2.7% flat on paid events with all features included free. That saves organizers 50-70% on fees for a typical 100-person paid event.

Do attendees need to create an account?

No. Attendees can RSVP with one tap — no account, no app download required. They receive a shareable link via WhatsApp, email, or any messaging app and can respond instantly.

How do automated waitlists work?

When an event reaches capacity, new RSVPs are automatically added to a waitlist. If someone cancels, the next person on the waitlist is instantly promoted and notified — no manual management needed.

Can I collect payments for events?

Yes. Who's In integrates with Stripe for secure payment processing. Organizers can set ticket prices, and payments go directly to their bank account. The platform fee is just 2.7% flat — the lowest in the market.

What does Who's In Conference include?

Conference includes multi-track agenda building, speaker management, sponsor tiers, badge printing, attendee check-in, session RSVPs, and a branded attendee portal — everything Cvent charges $5,000+/yr for, starting at $49/mo.

Can I manage speakers and sponsors?

Yes. Add speakers with bios and session assignments, create sponsor tiers (Platinum, Gold, Silver) with logo placement and benefits, and manage all communications from one dashboard.

Does Conference support multi-track agendas?

Yes. Build multi-day, multi-track agendas with drag-and-drop scheduling. Attendees can browse sessions, add them to their personal schedule, and receive reminders before each session starts.

Best Conference Registration Platforms in 2026

We compared every major conference registration platform on pricing, features, and real-world usability for mid-size conferences. Here's who delivers — and who overcharges.

6 platforms comparedPricing verified March 2026Hands-on testing

Last updated: March 2026

Quick Comparison

#	Platform	Best For	Pricing
#1	Who's In ConferenceTop Pick	Mid-size conferences	From $49/month (Starter) + 2.7% on paid tickets
#2	Cvent	Enterprise conferences 1,000+	Custom enterprise — typically $5,000-$15,000+/year
#3	Whova	Networking conferences	Custom — typically $2,000-$10,000/event
#4	Bizzabo	Enterprise marketing conferences	Custom — typically $10,000+/year
#5	Eventbrite	Public ticketed events	Free for free events / 3.7% + $1.79 per paid ticket
#6	Splash	Branded corporate events	Custom per-event or monthly team plans

Pricing as of March 2026. Subject to change — verify on each provider's website.

Detailed Reviews

Who's In Conference

Editor's Choice

Best affordable conference registration for mid-size events (50-5,000 attendees)

Pricing

From $49/month (Starter) + 2.7% on paid tickets

Pros

Flat $49/mo — no per-attendee or per-event fees
Built-in QR check-in, badge printing, multi-track agendas, and sponsor portals
AI attendee matchmaking and networking included from Starter plan

Cons

Newer platform — less brand recognition than Cvent or Whova
No native iOS/Android app (PWA works via mobile browser)

Best For:

Mid-size conferencesCommunity tech summitsAcademic symposiumsHybrid events

Our Verdict

The best-value conference registration platform in 2026 for events between 50 and 5,000 attendees. You get multi-track agendas, badge printing, AI networking, and sponsor management at $49/month — no contracts, no per-attendee fees.

Cvent

Enterprise conference registration for large-scale corporate events

Pricing

Custom enterprise — typically $5,000-$15,000+/year

Pros

Most feature-complete registration platform for very large conferences
Built-in hotel sourcing, RFP management, and venue logistics
Decades of enterprise conference experience

Cons

$5,000+ annual pricing excludes most mid-size conferences
Complex setup requiring vendor onboarding — weeks to go live

Best For:

Enterprise conferences 1,000+Hotel block managementMulti-venue events

Our Verdict

The most powerful conference registration system available — and the most expensive. Justified for 1,000+ attendee enterprise events with hotel blocks. For mid-size conferences, the cost and complexity are prohibitive.

Whova

Best conference app for attendee engagement and networking

Pricing

Custom — typically $2,000-$10,000/event

Pros

Excellent in-app attendee networking and matchmaking
Interactive polling, Q&A, and virtual business cards
Strong session engagement and feedback tools

Cons

Per-event pricing scales poorly for recurring conferences
Attendees must download the Whova app from App Store/Google Play

Best For:

Networking conferencesProfessional associationsIndustry trade shows

Our Verdict

Strong attendee engagement platform with genuinely useful networking features. The per-event licensing model ($2K-$10K) makes it expensive for organisations running multiple conferences per year.

Bizzabo

Enterprise event marketing platform with conference registration

Pricing

Custom — typically $10,000+/year

Pros

Strong marketing attribution and CRM integration (Salesforce, HubSpot)
Polished branded attendee experience
Good analytics on session engagement and ROI

Cons

$10,000+/year pricing excludes most organisations
Sales-driven onboarding process — weeks to go live

Best For:

Enterprise marketing conferencesMulti-event programmesCRM-integrated events

Our Verdict

Premium choice when conference registration needs deep CRM and marketing stack integration. The $10K+ annual cost restricts it to large marketing-driven organisations.

Eventbrite

Popular ticketing platform with basic conference registration

Pricing

Free for free events / 3.7% + $1.79 per paid ticket

Pros

Strong event discovery and public listing visibility
Simple setup — create a registration page in minutes
Widely recognised and trusted brand

Cons

Per-ticket fees add up fast — $9.99 ticket costs $2.16 in fees
No multi-track agendas, badge printing, or sponsor management

Best For:

Public ticketed eventsSingle-session eventsEvent discovery

Our Verdict

Best for simple single-session event registration where discovery matters. Not designed for multi-day conferences — no agenda builder, no badge printing, no networking tools.

Splash

Branded event registration for corporate single-session events

Pricing

Custom per-event or monthly team plans

Pros

Beautiful branded registration page design
Clean guest list management and check-in
Good for polished single-session corporate events

Cons

No multi-day agenda builder or session track management
Not designed for multi-track conference programmes

Best For:

Branded corporate eventsProduct launchesVIP invite-only events

Our Verdict

Excellent registration pages for polished single-session corporate events. Not suitable for multi-day conferences — no agenda builder, no session tracks, no speaker management.

Why Who's In Conference Wins for Mid-Size Events

Flat $49/mo

No per-attendee fees, no per-event charges, no annual contracts. One price covers everything.

50-5,000 Attendees

Purpose-built for mid-size conferences — not stripped-down enterprise tools.

All-in-One

Registration, agendas, badges, networking, sponsors, and check-in. No add-on fees.

Live in Minutes

No vendor onboarding or sales calls. Create your conference registration page today.

Pricing Comparison: 500-Attendee Conference

What would a 500-attendee, 2-day conference with $99 tickets actually cost on each platform?

Platform	Platform Fee	Ticket Fees	Total Cost
Who's In Conference	$49/mo	$1,337 (2.7%)	~$1,435
Eventbrite	$0	$2,728 (3.7%+$1.79)	~$2,728
Whova	$5,000+/event	Varies	~$5,000+
Cvent	$5,000+/yr	Varies	~$5,000+
Bizzabo	$10,000+/yr	Varies	~$10,000+

Estimates based on published pricing as of March 2026. Actual costs may vary.

Frequently Asked Questions

What is the best conference registration platform in 2026?

Who's In Conference is the best-value conference registration platform in 2026 for mid-size events (50-5,000 attendees). Starting at $49/month with no per-attendee fees, it includes multi-track agendas, QR check-in, badge printing, AI matchmaking, and sponsor portals. For large enterprise conferences (1,000+ attendees with hotel blocks), Cvent remains the most complete solution despite costing $5,000-$15,000+/year.

How much does conference registration software cost?

Conference registration costs vary widely. Who's In Conference starts at $49/month plus 2.7% on paid tickets. Eventbrite charges 3.7% + $1.79 per paid ticket. Whova charges $2,000-$10,000 per event. Bizzabo and Cvent both start at $10,000+/year. For most mid-size conferences, Who's In Conference delivers the best features-to-cost ratio by far.

What features should conference registration software include?

Essential features include: online registration with custom forms, multi-track agenda management, attendee badge printing, QR code check-in, payment processing, speaker management, sponsor portals, networking tools, and mobile access. Advanced platforms like Who's In Conference also include AI attendee matchmaking and hybrid event support.

Do attendees need to download an app to register for a conference?

Not with Who's In Conference — it's a Progressive Web App (PWA) that works in any mobile browser with no download required. Whova requires attendees to download their app. Cvent and Bizzabo have optional apps. Eventbrite and Splash work in the browser. App-free registration typically achieves higher completion rates.

Which conference registration platform is best for hybrid events?

Who's In Conference is built hybrid-first — combining in-person registration, QR check-in, and badge printing with virtual access for remote attendees. Cvent and Bizzabo also support hybrid but at enterprise pricing. Eventbrite and Splash are primarily designed for in-person only.

Can I switch conference registration platforms mid-planning?

Yes, but it's easier the earlier you switch. Most platforms allow CSV import of attendee data. Who's In Conference offers free migration assistance and can import attendee lists from Cvent, Whova, Eventbrite, and other platforms. The key is switching before sending registration links — changing URLs mid-campaign causes confusion.

Related Resources

Who's In Conference Product →Who's In Pricing →Cvent Alternative →Whova Alternative →Bizzabo Alternative →Best Conference Management Tools →

Ready to try the #1 conference registration platform?

Join conference organisers worldwide using Who's In Conference — from $49/month, no contracts, no per-attendee fees