Conference Management Software — From $49/Month
Agenda building, speaker management, attendee registration, QR check-in, and analytics for tech, academic, non-profit, and community conferences. From $49/month — a fraction of Cvent ($10K+/yr) or Whova ($2K+/event).
Everything Your Conference Needs
Professional conference management features without the enterprise price tag
Agenda Builder
Create multi-track conference agendas with session times, room assignments, and breaks. Attendees browse the schedule before and during the event.
Speaker Management
Collect speaker bios, headshots, and session descriptions. Assign speakers to sessions and share speaker profiles with attendees.
Sponsor Management
Create sponsor tiers with visibility options. Display sponsor logos on your event page and track sponsor engagement metrics.
Registration & Ticketing
Accept free and paid registrations with multiple ticket types. Early bird pricing, group discounts, and promo codes built in.
Check-In & Badges
QR code check-in at the door. Track attendance per session and identify no-shows. Print badges or use digital passes via Apple/Google Wallet.
Attendee Networking
Share attendee lists so participants can see who else is attending. Enable connection requests and messaging between attendees.
Conference Analytics
Track registration trends, session popularity, check-in rates, and attendee demographics. Export reports for sponsors and stakeholders.
Mobile Experience
Attendees access everything from their phone — schedule, speaker info, venue maps, and check-in. No app download required.
Perfect For Every Conference Type
From intimate community meetups to multi-day industry conferences
Tech Conferences
Multi-track developer conferences with workshops, keynotes, and lightning talks. Handle 50 to 5,000 attendees.
Academic Conferences
Paper presentations, poster sessions, and panel discussions with abstract submission and peer-review workflows.
Non-profit Summits
Free or low-cost community summits with speaker panels, breakout sessions, and networking opportunities.
Corporate Conferences
Internal company conferences, all-hands meetings, and leadership summits with controlled attendee access.
Community Conferences
Grassroots tech meetups, unconferences, and community days run by volunteers on minimal budgets.
Simple, Transparent Pricing
No enterprise contracts. No per-attendee fees. No surprises.
Starter
per month
- Up to 500 attendees
- Agenda builder
- Speaker management
- QR check-in
- Attendee analytics
- WhatsApp sharing
- Wallet passes
Growth
per month
- Unlimited attendees
- Everything in Starter
- Sponsor management
- Custom branding
- Priority support
- Advanced analytics
- Multi-event dashboard
Paid Tickets
flat fee per ticket sold
- Included on any plan
- Stripe payment processing
- Multiple ticket types
- Early bird pricing
- Promo codes
- Revenue reporting
- Automatic payouts
What Conference Organisers Are Saying
"We ran a 300-person tech conference with Who's In and paid zero in platform fees. QR check-in was seamless and the real-time dashboard was exactly what we needed backstage."
Rachel T.
Organiser, DevConf Auckland
"Our non-profit summit used to cost $3,000 just for the event platform. With Who's In, we redirected that budget to speakers and catering. The attendee experience was better, too."
Marcus W.
Director, GreenFuture Foundation
"The speaker management feature saved us hours of email back-and-forth. Speakers submitted their own bios and session details directly. Registration handled itself."
Priya S.
Conference Chair, Data Science Melbourne
Conference Management Software FAQs
Common questions from conference organisers evaluating their options
What is conference management software?▼
Conference management software is a tool that helps organisers plan, promote, and run conferences. It typically handles attendee registration, agenda scheduling, speaker management, sponsor coordination, check-in, and post-event analytics. Who's In is affordable conference management software starting at $49/month — covering all of these at a fraction of what Cvent or Whova charge.
How much does Who's In Conference cost?▼
Who's In Conference starts at $49/month (Starter) or $149/month (Growth). For paid/ticketed conferences, a flat 2.7% processing fee applies per ticket sold. No per-attendee charges, no hidden costs. Compare that to Whova at $2,000–$10,000/event or Cvent at $15,000+/year — Who's In delivers the essentials at a fraction of the price.
How does Who's In compare to Cvent for conferences?▼
Cvent is built for enterprise teams managing huge conferences with complex venue, hotel, and catering logistics — pricing typically starts at $15,000+/year. Who's In starts at $49/month and covers the core needs: registration, check-in, attendee management, and session scheduling. For conferences under 500 attendees, Who's In handles everything you need at roughly 1/300th of the Cvent price tag.
Do conference attendees need to create an account to register?▼
No. With Who's In, attendees register with just their name and email — no account creation, no app download, no password required. This removes friction and increases registration completion rates compared to platforms that require attendee accounts.
Can conference management software handle multiple ticket types?▼
Yes. Who's In supports multiple ticket types for conferences — general admission, VIP, speaker passes, sponsor passes, student discounts, and early bird pricing. Each ticket type can have its own pricing, capacity limit, and visibility settings.
How do I manage speakers for my conference?▼
Who's In provides speaker management tools where speakers can submit their own bios, headshots, and session descriptions. You assign speakers to sessions, and their profiles are displayed on the event page so attendees can browse the speaker lineup before the conference.
Can I use conference software for hybrid events?▼
Who's In handles the in-person conference experience — registration, check-in, agenda, and attendee management. For hybrid events, you can combine Who's In with a streaming platform (Zoom, YouTube Live, etc.) for the virtual component. Dedicated hybrid platforms like Hopin offer built-in streaming but at significantly higher cost.
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