Conference Management Software — From $40.83/mo
Agenda building, speaker management, attendee registration, QR check-in, and analytics for tech, academic, non-profit, and community conferences. From $40.83/month billed annually — no per-attendee fees, no contract.
Small Conference Management Software for Teams Under 500 Attendees
Enterprise conference platforms price out boutique events. Who's In Conference fits the middle — tech meetups, academic symposia, community summits, non-profit conferences — with the full stack (multi-track agendas, speaker profiles, tiered ticketing, QR check-in, attendee networking) at $40.83/mo billed annually.
Everything Your Conference Needs
Professional conference management features without the enterprise price tag
Agenda Builder
Create multi-track conference agendas with session times, room assignments, and breaks. Attendees browse the schedule before and during the event.
Speaker Management
Collect speaker bios, headshots, and session descriptions. Assign speakers to sessions and share speaker profiles with attendees.
Sponsor Management
Create sponsor tiers and display sponsor logos on your event page. Your team scans attendee badges for each sponsor (with the attendee's consent), and each sponsor sees and exports its leads in its own portal.
Registration & Ticketing
Accept free and paid registrations with multiple ticket types. Early-bird promo codes and group registration built in.
Check-In & Badges
QR code check-in at the door, with a live view of who has arrived and who hasn't. Print badges with a QR code for fast check-in.
Attendee Networking
Rule-based suggestions of who to meet, scored from shared interests, industry, goals, role and session tracks.
Conference Analytics
Track registrations and revenue by ticket tier, check-in rate, top companies, sponsor lead counts and the funnel. Export registrations and sponsor leads as CSV.
Mobile Experience
Attendees access everything from their phone — schedule, speaker info, venue details and their QR ticket. No app download required.
Perfect For Every Conference Type
From intimate community meetups to multi-day industry conferences
Tech Conferences
Multi-track developer conferences with workshops, keynotes, and lightning talks, with no attendee cap.
Academic Conferences
Paper presentations, poster sessions, and panel discussions in a multi-track programme, alongside your submission and review tool.
Non-profit Summits
Free or low-cost community summits with speaker panels, breakout sessions, and networking opportunities.
Corporate Conferences
Internal company conferences, all-hands meetings, and leadership summits with a ticket tier for each group.
Community Conferences
Grassroots tech meetups, unconferences, and community days run by volunteers on minimal budgets.
Simple, Transparent Pricing
No enterprise contracts. No per-attendee fees. No surprises.
Starter
billed annually · $49/mo month-to-month
- Unlimited attendees
- Agenda builder
- Speaker management
- QR check-in
- Badge printing (PDF)
- Sponsor & exhibitor management
- Attendee matchmaking
- Multi-admin team roles
- Branded attendee portal
- Attendee analytics
- Revenue by ticket tier
- WhatsApp sharing
Growth
billed annually · $149/mo month-to-month
- Everything in Starter
Paid Tickets
Who's In fee per ticket sold (Stripe's standard processing applies)
- Included on any plan
- Paid into your own Stripe account
- Multiple ticket types
- Early bird pricing
- Promo codes
- Revenue reporting
- Automatic payouts
Monthly or annual billing — save 17% when you pay annually. No enterprise contracts. No per-attendee fees.
Conference Management Software FAQs
Common questions from conference organisers evaluating their options
What is conference management software?▼
Conference management software is a tool that helps organisers plan, promote, and run conferences. It typically handles attendee registration, agenda scheduling, speaker management, sponsor coordination, check-in, and post-event analytics. Who's In is affordable conference management software starting at $40.83/month billed annually — covering all of these with no per-attendee fees and a 0% Who's In fee on tickets.
How much does Who's In Conference cost?▼
Who's In Conference starts at $40.83/month billed annually (Starter) or $124.17/month billed annually (Growth). Ticket sales carry a 0% Who's In fee: attendees pay through your own Stripe account and you pay Stripe's standard processing. No per-attendee charges, no hidden costs.
How does Who's In compare to Cvent for conferences?▼
Cvent is built for enterprise teams managing huge conferences with complex venue, hotel, and catering logistics. Who's In starts at $40.83/month billed annually and covers the core needs: registration, check-in, attendee management, and session scheduling.
Do conference attendees need to create an account to register?▼
Yes, a free one. Attendees sign in when they register (with an email link, Google, Apple or LinkedIn), which keeps their ticket, schedule and badge details together. There's no app to download and no password to remember.
Can conference management software handle multiple ticket types?▼
Yes. Who's In supports multiple ticket types for conferences — general admission, VIP, speaker passes, sponsor passes, student discounts, and early bird pricing. Each ticket type can have its own pricing, capacity limit, and visibility settings.
How do I manage speakers for my conference?▼
Who's In provides speaker management tools: you add each speaker's bio, headshot and session description, assign speakers to sessions, and their profiles are displayed on the event page so attendees can browse the speaker lineup before the conference.
Can I use conference software for hybrid events?▼
Who's In handles the in-person conference experience — registration, check-in, agenda, and attendee management. For hybrid events, you can combine Who's In with a streaming platform (Zoom, YouTube Live, etc.) for the virtual component. Dedicated hybrid platforms like Hopin offer built-in streaming but at significantly higher cost.
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