Weekly team lunch, 25 employees
Free Events tier. Recurring Wednesday 12pm. Dietary collection. Headcount deadline: Tuesday 4pm. Auto-report email Wednesday 10am to send to catering.
Built for office managers + workplace coordinators
Internal team events, catering counts, and dietary collection — without the spreadsheet
One-tap RSVPs for the team lunch, dietary collection for catering, headcount by 10am Wednesday for the kitchen, and a clean record for finance. Free for free internal events. No employee app downloads.
Freefor internal events
Built-indietary + headcount reports
1-tapWhatsApp / Slack share
Office event coordination is the job nobody trained you for
As an office manager you're the unofficial event planner — team lunches, all-hands meetings, quarterly socials, holiday parties, summer offsites. Each one needs accurate headcount for catering, dietary information for the kitchen, ideally a record for finance, and a way to share that doesn't require IT to set up a new tool.
Who's In is the closest thing to "Eventbrite for internal teams". One-tap RSVPs that work in any browser (no employee app). Dietary collection at signup for catering. Headcount-by-deadline reporting so you give the kitchen accurate numbers Wednesday morning for Friday's lunch. Recurring weekly / monthly events for the standing socials. Free for free internal events.
For paid events (offsites, team-building experiences), Stripe checkout. Funds go to your company account. CSV export for finance. Clean.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Email replies aren't a headcount
You email "RSVP for Friday lunch by Wednesday". By Wednesday you've got 18 yes-replies, 4 maybes, 2 OOOs, and 12 silent treatments from people who definitely will or definitely won't show up.
Avg internal email RSVP response rate: ~60% within deadline
Dietary needs require manual chasing
Catering wants the breakdown by Wednesday. You email asking for dietaries. People reply on Slack instead. By Thursday morning you're cross-referencing two channels to give the kitchen final numbers.
Avg corporate event organiser sends 8+ separate dietary follow-ups per event
Finance wants a record. Email is not a record.
Quarterly social. Finance asks: who attended, what did the company spend per head, what's the breakdown by department. You're piecing it together from Slack, email, and your memory.
~40% of internal corporate events have no formal attendee record
IT won't approve a new tool for a one-off lunch
You'd love a real RSVP system. But standing it up means SSO config, security review, procurement — for a $400 team lunch. So you stay on email + a Google Sheet. Forever.
Avg corporate procurement: 6+ weeks for a new SaaS approval
Built for the office manager's actual job
One-tap email + Slack RSVPs
Drop the link in your team Slack channel or email it. Employees tap, RSVP in two seconds, done. No app, no IT review, no SSO required (it's external — your team uses it as users, not employees).
Dietary collection at signup
Required signup question — vegetarian / vegan / gluten-free / nut allergy / dairy-free / no preference. Clean summary on the dashboard. Email export to send straight to catering.
Headcount-by-deadline auto-report
Set a deadline (e.g., Wednesday 10am for Friday lunch). At the deadline, you get an email with final headcount, dietary breakdown, and CSV. Catering gets clean numbers, on time.
Recurring weekly + monthly events
Wednesday team lunch, monthly all-hands, quarterly social — set up once. Each instance is created automatically. Edit one specific week's location without breaking the recurring pattern.
Attendee + departmental record export
Post-event CSV export with attendee list, dietary needs, and (optionally) department/team if you collect it. Clean record for finance, HR, or year-end reports.
Paid offsite / team-building checkout
For offsites or team-building experiences with a per-head cost, Stripe checkout. Each employee pays via the company card or expensed personally. Refunds + waitlist included.
Three office event types, three setups
Quarterly all-hands, 80 employees, off-site venue
Free Events tier. Capacity 80. RSVP deadline 1 week out. Dietary + accessibility-needs collection. Apple Wallet pass with venue address. CSV export for HR.
Annual offsite, 120 employees, $250/head
Studio plan optional ($15.83/mo annual). Stripe checkout for the per-head cost (paid via company card or personal expense). Cancellation policy: 30 days. CSV export for finance.
Why office managers leave email + spreadsheets
vs Email + Google Sheet
Email response rate is 60% within deadline. The sheet has 4 tabs and only you understand it. By the time you've reconciled, the catering deadline has passed.
vs Microsoft Forms / Google Forms
Better than email for the initial form. But no RSVP-deadline reminders, no waitlist, no Apple Wallet pass, no integrated payments for offsites.
vs Eventbrite for internal events
Looks too "ticketed" for a free internal event. Employees confused by the booking flow. Eventbrite's brand on every email feels off for an internal lunch.
“I'm an office manager for a 90-person company. We do a weekly Wednesday lunch + a quarterly social. Used to be a 4-tab Google Sheet. Switched to Who's In. The auto-report Wednesday morning saves me an hour a week and the kitchen actually trusts the numbers now.”
Frequently asked
Real questions from office managers.
- Do my employees need to download anything?
- No. They tap your link in Slack or email, RSVP in two taps, done. No app, no account, no signup. They get a confirmation email with the event details. Their RSVP is in their inbox.
- Can I get a final headcount delivered to my email by a specific time?
- Yes. Set the RSVP deadline (e.g., Wednesday 10am for Friday lunch). At the deadline, you automatically get an email with final headcount, dietary breakdown, and CSV. Forward straight to catering.
- Is it free for internal company events?
- Yes. Events tier is free forever for free events. Unlimited employees, unlimited weekly lunches, unlimited dietary tracking. The 2.7% fee only applies if employees pay (e.g., a $250 offsite ticket).
- Will IT need to approve this?
- Probably not. Who's In is an external service that your employees use as users (not employees). No SSO required. No data integration. Same approval level as Eventbrite — typically none for a free tool.
- Can I export an attendee list for finance / HR records?
- Yes. Post-event CSV export includes attendee names, RSVP status (confirmed / cancelled / no-show), dietary needs, and any custom fields you collected (department, team, role). Send straight to your finance system.
Make your next office event easier than the last
Free for internal events. Headcount + dietary report delivered on time. No IT approval needed.
Free for internal company events
Headcount-by-deadline auto-report
Dietary collection at signup
CSV export for finance / HR
