Monthly new-hire onboarding cohort, 20 attendees
Free Events tier. Recurring first Monday 9am-5pm. Capacity 20. Dietary + accessibility collection. Apple Wallet pass with room location. CSV export for HRIS attendance record.
Built for HR coordinators + people-ops teams
Onboarding cohorts, training sessions, and benefits events — without the spreadsheet
Recurring monthly onboarding sessions, capacity-capped manager training, dietary collection for in-person workshops, and a clean attendance record for compliance. Free for internal events. CSV export for HR systems.
Freefor internal HR events
CSVexport for compliance
Built-inattendance records
HR events have specific requirements — generic tools don't fit
HR events aren't like marketing events. Onboarding sessions need attendance records for compliance. Manager training needs capacity caps for facilitator quality. Benefits enrollment needs accessible scheduling. Annual training needs proof of completion. Generic event tools handle the RSVP — but not the audit trail HR actually needs.
Who's In is the closest thing to a "free internal events platform" tuned for HR's specific workflows. Recurring monthly onboarding cohorts (capacity 20). Manager training with completion tracking. Benefits enrollment with custom signup questions. Attendance records exported as clean CSV for your HRIS or LMS. Optional Apple Wallet pass with the training room location and pre-reading.
Free for internal events. Studio plan ($15.83/mo annual) when you want member portals for managers tracking their team's training completion.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Attendance records are scattered across systems
Compliance auditor asks: "Who attended the Q3 harassment training?" You're checking Outlook RSVPs, Slack reactions, the in-room sign-in sheet, and whoever IT thinks logged into the Zoom link. None match.
~50% of corporate compliance trainings have incomplete attendance records
Onboarding cohort capacity matters for facilitator quality
Onboarding facilitator quality drops past 25 attendees in one room. You'd cap at 20 if you could. But Outlook calendar invites have no concept of capacity, so 35 people accept and you're scrambling to add a second session at the last minute.
Avg internal training completion rate: 30% lower past 25 attendees
Recurring training schedules in Outlook don't survive
Monthly first-Monday onboarding, set up as a recurring Outlook invite. Three months in, someone changes their email, the recurrence breaks, and the next 6 months of onboarding lose their RSVP integrity.
Avg recurring Outlook calendar invite: 18% break within 6 months
In-person training needs dietary info — but capturing it is manual
Manager training day 9-5 with lunch. You email asking for dietary needs. Half the responses come on Slack. By the deadline you're cross-referencing two channels for catering.
Avg HR training event: 6+ separate dietary follow-ups per session
Features built for HR's actual compliance + facilitation workflows
Attendance records exported as CSV
Post-event CSV export with attendee names, RSVP status (confirmed / attended / no-show), dietary needs, and any custom fields. Forward straight to your HRIS or LMS for compliance records.
Per-session capacity caps
Onboarding cohort capped at 20 for facilitator quality. Manager training capped at 12 for breakout discussion. Auto-promoting waitlist to the next cohort if full. No more last-minute room scrambles.
Recurring monthly + quarterly schedules
First-Monday-of-the-month onboarding, quarterly all-staff training — set up once. Each instance is created automatically. Survives email changes and calendar conflicts.
Dietary + accessibility collection
Required signup question for in-person events — dietary needs, accessibility requirements, language preferences. Clean dashboard view. Send straight to facilities or catering.
Apple + Google Wallet training pass
For in-person training, attendees get a Wallet pass with date, time, room, building, and any pre-reading. Updates if the room changes. Reduces "wait, where do I go?" emails.
Pre-event reminders + post-event surveys
7-day, 24-hour, and morning-of reminders sent automatically. Post-event survey (ratings, free-text feedback) emailed 1 hour after. Survey results available as CSV for L&D analysis.
Three HR scenarios, three setups
Quarterly manager training, 12 managers
Free Events tier. Recurring quarterly. Capacity 12. Manager-only event gating (active manager list). Pre-reading link in the description. Post-event survey for L&D.
Annual benefits enrollment, 200 employees, 8 sessions
Studio plan ($15.83/mo annual). 8 sessions across 2 weeks. Capacity 25 per session. Employees pick the slot that fits their schedule. CSV export per session for HR records.
Why HR teams leave Outlook + spreadsheets
vs Outlook calendar invites
Calendar invites aren't RSVPs. No capacity, no dietary, no waitlist, no clean attendance record. The recurrence breaks within 6 months. Compliance auditors won't accept it.
vs Microsoft Forms / Google Forms
Better than Outlook for the form. But no capacity caps, no waitlist, no recurring schedule, no CSV export tuned for HRIS. Just a form, not an event platform.
vs LMS event modules
LMS scheduling is built for online courses. The room-scheduling, capacity, and dietary aspects of in-person training are poorly handled. Often expensive and limited to enrolled employees.
“I run HR for a 600-person company. We do monthly onboarding (20 per cohort), quarterly manager training, and annual benefits enrollment. Switched to Who's In from Outlook + a Google Sheet. The CSV export feeds straight into our HRIS for compliance. Saves me 4 hours a month on attendance reconciliation.”
Frequently asked
Real questions from hr coordinators.
- Can we get attendance records in a format that imports to our HRIS?
- Yes. Post-event CSV export includes attendee names, email, RSVP status (confirmed / attended / no-show), dietary needs, and custom fields. Most HRIS systems (Workday, BambooHR, Rippling, etc.) accept CSV imports for training records.
- Can we cap onboarding cohorts to maintain facilitator quality?
- Yes. Set capacity (e.g., 20). Auto-promoting waitlist to the next cohort if full. Different sessions can have different capacities — manager training capped at 12 for discussion quality, all-staff at 100.
- Does it work for recurring monthly schedules?
- Yes. Set up first-Monday-of-the-month onboarding once. Each month's instance is created automatically. Edit one specific month's location without breaking the recurring pattern. Survives email changes and calendar updates that break Outlook recurrences.
- Can we restrict training to specific employee groups?
- Yes. Use the "members only" gating with a curated list of eligible employees (e.g., active managers for manager training). Non-eligible employees see "this training is for managers only" with no booking option.
- Will employees need to download an app?
- No. They tap your link in Outlook or Slack, RSVP in two taps, done. No app, no account. They get a confirmation email with the room location and any pre-reading. Apple Wallet pass optional.
Run training that compliance can actually audit
Free for internal training. Clean CSV export. Capacity caps that hold.
Free for internal HR events
CSV export for HRIS / LMS
Capacity caps + auto-waitlist
Apple + Google Wallet training passes
