Monthly new-hire onboarding cohort, 20 attendees
Free Events tier. Recurring first Monday 9am-5pm. Capacity 20. Dietary and allergy questions. Apple Wallet pass with the location. CSV export for HRIS attendance record.
Built for HR coordinators + people-ops teams
Onboarding cohorts, training sessions, and benefits events — without the spreadsheet
Recurring monthly onboarding sessions, capacity-capped manager training, dietary collection for in-person workshops, and a clean attendance record for compliance. Free for internal events. CSV export for HR systems.
Freefor internal HR events
CSVexport for compliance
Built-inattendance records
HR events have specific requirements — generic tools don't fit
HR events aren't like marketing events. Onboarding sessions need attendance records for compliance. Manager training needs capacity caps for facilitator quality. Benefits enrollment needs accessible scheduling. Annual training needs proof of completion. Generic event tools handle the RSVP — but not the audit trail HR actually needs.
Who's In is the closest thing to a "free internal events platform" tuned for HR's specific workflows. Recurring monthly onboarding cohorts (capacity 20). Manager training with check-in at the door. Benefits enrollment sessions with capacity caps. Attendance records exported as clean CSV for your HRIS or LMS. Optional Apple Wallet pass with the training room location and pre-reading.
Free for internal events. Studio plan ($15.83/mo annual) when you want member portals for managers tracking their team's training completion.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Attendance records are scattered across systems
Compliance auditor asks: "Who attended the Q3 harassment training?" You're checking Outlook RSVPs, Slack reactions, the in-room sign-in sheet, and whoever IT thinks logged into the Zoom link. None match.
Four sources, four different answers
Onboarding cohort capacity matters for facilitator quality
Onboarding facilitator quality drops past 25 attendees in one room. You'd cap at 20 if you could. But Outlook calendar invites have no concept of capacity, so 35 people accept and you're scrambling to add a second session at the last minute.
Sessions over capacity at the last minute
Recurring training schedules in Outlook don't survive
Monthly first-Monday onboarding, set up as a recurring Outlook invite. Three months in, someone changes their email, the recurrence breaks, and the next 6 months of onboarding lose their RSVP integrity.
Recurring invites that quietly break
In-person training needs dietary info — but capturing it is manual
Manager training day 9-5 with lunch. You email asking for dietary needs. Half the responses come on Slack. By the deadline you're cross-referencing two channels for catering.
Catering numbers cross-checked by hand
Features built for HR's actual compliance + facilitation workflows
Attendance records exported as CSV
CSV export with attendee names, emails, RSVP status and dietary needs, plus a check-in export of who attended. Forward straight to your HRIS or LMS for compliance records.
Per-session capacity caps
Onboarding cohort capped at 20 for facilitator quality. Manager training capped at 12 for breakout discussion. Auto-promoting waitlist when someone drops out. No more last-minute room scrambles.
Recurring monthly schedules
Monthly onboarding on the same date — set up once: up to 12 sessions are created together. Survives email changes and calendar conflicts.
Dietary + accessibility collection
Dietary and allergy questions for in-person events, with access and language information in the event description. Clean dashboard view. Send straight to facilities or catering.
Apple + Google Wallet training pass
For in-person training, attendees can add the session to Apple or Google Wallet with the date, time and location. Reduces "wait, where do I go?" emails.
Pre-event reminders + post-event surveys
Up to three reminders: a week before (when the event is that far out), the evening before and the morning of, sent automatically. Post-event survey (ratings, free-text feedback) emailed 1 hour after. Survey results available as CSV for L&D analysis.
Three HR scenarios, three setups
Quarterly manager training, 12 managers
Free Events tier. A new event each quarter. Capacity 12. Manager-only event gating (active manager list). Pre-reading link in the description. Post-event survey for L&D.
Annual benefits enrollment, 200 employees, 8 sessions
Studio plan ($15.83/mo annual). 8 sessions across 2 weeks. Capacity 25 per session. Employees pick the slot that fits their schedule. CSV export per session for HR records.
Why HR teams leave Outlook + spreadsheets
vs Outlook calendar invites
Calendar invites aren't RSVPs. No capacity, no dietary, no waitlist, no clean attendance record. The recurrence breaks within 6 months. Compliance auditors won't accept it.
vs Microsoft Forms / Google Forms
Better than Outlook for the form. But no capacity caps, no waitlist, no recurring schedule, no CSV export tuned for HRIS. Just a form, not an event platform.
vs LMS event modules
LMS scheduling is built for online courses. The room-scheduling, capacity, and dietary aspects of in-person training are poorly handled. Often expensive and limited to enrolled employees.
“Very efficient and user friendly. Makes it easy to organize events without forcing people to download an app.”
Frequently asked
Real questions from hr coordinators.
- Can we get attendance records in a format that imports to our HRIS?
- Yes. The CSV export includes attendee names, email, RSVP status and dietary needs, and the check-in export shows who attended. Most HRIS systems (Workday, BambooHR, Rippling, etc.) accept CSV imports for training records.
- Can we cap onboarding cohorts to maintain facilitator quality?
- Yes. Set capacity (e.g., 20). Auto-promoting waitlist when someone drops out. Different sessions can have different capacities — manager training capped at 12 for discussion quality, all-staff at 100.
- Does it work for recurring monthly schedules?
- Yes. Set up monthly onboarding once (the same date each month): up to 12 sessions are created together. Edit one specific month's location without breaking the recurring pattern. Survives email changes and calendar updates that break Outlook recurrences.
- Can we restrict training to specific employee groups?
- Yes. Use the "members only" gating with a curated list of eligible employees (e.g., active managers for manager training). Non-eligible employees see "this training is for managers only" with no booking option.
- Will employees need to download an app?
- No. They tap your link in Outlook or Slack, RSVP in two taps, done. No app, no account. They get a confirmation email with the room location and any pre-reading. Apple Wallet pass optional.
Run training that compliance can actually audit
Free for internal training. Clean CSV export. Capacity caps that hold.
Free for internal HR events
CSV export for HRIS / LMS
Capacity caps + auto-waitlist
Apple + Google Wallet training passes