The Web-First Heja Alternative for Sports Teams
Heja is a phone-app-first sports team coordinator that requires every parent and player to download. Who's In Clubs gives the same fixture, RSVP, and dues coordination — web-first, no app downloads, $8.25/mo.
By Craig Pollard, Founder & CEO · Reviewed July 2026
Is Who's In a Heja alternative?
Who's In is an affordable Heja alternative for clubs and membership organisations. Key differences: Web-first PWA — works in any browser. Clubs plan: $8.25/mo, all features included. Member management, online bookings, payments and check-in live in one platform with simple, transparent pricing.
Why Organizers Are Switching from Heja
Heja's biggest friction point is the app requirement. Parents resist installing yet another app for their kid's team. Web-first removes that barrier entirely.
Mandatory Heja app download for parents + players
Web-first PWA — works in any browser
Free tier has feature gates pushing toward paid
Clubs plan: $8.25/mo, all features included
Limited dues / membership billing
Stripe-backed dues collection, family plans, grandfathering
No public-facing club page
Branded public page for member acquisition
Dependent on Heja app for fixture viewing
Apple + Google Wallet pass with fixture details
No event ticketing for paid sessions
Stripe direct ticketing for paid clinics + tournaments
What Organizers Say on Trustpilot
"I love this app! It's perfect for organising events from walking groups to theatre trips, parties to weekends away. The plus one feature is brilliant. It takes all the stress out of organising events."
Mrs. A.
Social groups & walking clubs · Trustpilot review
"Setting up and sharing events is seamless. The intuitive customization options take the hassle out of organising."
Pontus Sonnerstedt
Community events · Trustpilot review
Everything You Need for Community Events — Without the Complexity
- Fixture + match scheduling with player RSVPs
- Annual dues / subs collection via Stripe
- Family plans with sibling discount fields
- Member-only event gating
- Public branded club page for new-member signup
- Apple + Google Wallet fixture passes
- Squad / age-group sub-clubs management
- Committee admin with role-based permissions
What We Don't Have (On Purpose)
- ×Mandatory app downloads for parents + players
- ×Free-tier feature gates pushing toward paid
- ×Heja-app-only fixture viewing
- ×Limited dues collection workflow
Web-first removes the app-friction that kills parent adoption.
Frequently Asked Questions
Everything you need to know about switching from Heja
Do parents and players need to download an app?▼
No. Who's In Clubs is web-first. Parents and players RSVP, pay dues, and view fixtures in any browser. Wallet passes for fixtures live in Apple Wallet or Google Pay (already on every phone).
Can we run squads or age-group teams?▼
Yes — Clubs plan supports sub-clubs and squads. Each has its own captain, schedule, and member list. The whole structure rolls up to one club admin dashboard.
How does dues collection compare to Heja's?▼
Stripe-direct collection on Clubs plan: 92-95% renew automatically on the renewal date. Reminder emails, retry logic, grace period. Heja's payment integration is functional but adds extra fees on top of card processing.
What about communication — team chat?▼
Clubs plan includes group messaging via email + WhatsApp share. For real-time chat, most clubs link a WhatsApp group or Discord server from the public club page. The platform handles announcements; members use their preferred chat.
How long is migration from Heja?▼
Most clubs migrate in 2-3 hours. Export player + parent lists from Heja, import to Clubs plan. Set up your fixture schedule. Members get a one-time email with the new club page link.
Move off Heja without losing the team coordination
From $8.25/mo. Web-first — no parent app downloads.
From $8.25/mo • No per-member platform fees • Cancel anytime