Club Management Software — Simplified

Club management software is a platform that handles the recurring work of running a membership-based community: collecting dues, scheduling events, tracking attendance, sending reminders, managing waitlists, and providing a member directory. Unlike generic event tools (Eventbrite, Luma) or group-chat apps (WhatsApp, GroupMe), club management software is built around the ongoing member lifecycle — signups, renewals, grandfathering, cancellations — not individual events. Who's In Clubs is $8.25/month flat and includes all of the above with no per-member fees.

Pricing varies widely. Who's In Clubs is $8.25/month flat, regardless of member count. Mighty Networks is $41–360/month. Circle is $49–399/month. Wild Apricot is $60–600/month depending on member tier. Spond and TeamSnap charge per-member or per-feature fees that scale with club size. GroupMe and Facebook Groups are free but don't handle RSVPs, payments, or governance.

The essential feature set: (1) unlimited members with tiered memberships, (2) automated dues collection via Stripe or similar, (3) recurring event scheduling with waitlists, (4) attendance tracking with QR check-in, (5) member communications (email, WhatsApp, SMS), (6) grandfathering for existing members when policies change, (7) cancellation notice policy enforcement, (8) family/household plans, (9) pause/freeze membership, (10) engagement scoring or member health signals, (11) renewal pipeline management, (12) audit trail on all policy changes. Who's In Clubs includes all twelve.

Not with Who's In. Members receive a link (via WhatsApp, email, or QR code), tap to join, and they're in — no app download, no account creation, no password. Mighty Networks, Circle, Spond, and TeamSnap all require app downloads and account creation, which creates signup friction and drops conversion rates. Who's In is a PWA, so members can optionally install it to their home screen but never have to.

Yes — Who's In Clubs supports Stripe pause_collection. Members (or admins on their behalf) can pause billing for a specified future period, and the membership automatically resumes on the chosen date. This is important for seasonal clubs (winter-only hiking, summer-only swimming), clubs where members travel or have medical issues, and reducing churn on cancellations that would otherwise be permanent.

When you change a membership price, Who's In Clubs requires a 14-day minimum notice period and automatically emails every active member. Existing members are grandfathered — they continue at the old price until they cancel or you explicitly re-charge them. New signups go through at the new price. This prevents the "I didn't know you were charging me more" disputes that typically follow price hikes on legacy platforms.

Yes — the "close-to-new-members" feature stops new signups while existing members continue untouched. Useful when a club reaches natural capacity (a 100-person running group can't handle 200), when you're testing a membership tier, or when you want to temporarily pause intake while onboarding new admins.

Yes. Each family plan has one paying principal with configurable sub-accounts (default: 2 adults + 2 dependents under 18, adjustable per club). Each sub-account gets their own RSVPs, QR check-in, and attendance history — the principal sees them consolidated. This is standard in sports clubs (parents + kids on the same team), swimming/fitness clubs, and neighbourhood/residents' associations.

You own your member data. Before cancelling, you can export a full CSV of members (with contact info, tier, payment status, join date) and event history. Who's In retains data for 30 days after cancellation in case you reactivate, then deletes it per our privacy policy. Members are notified by email when a club is being wound down so they can retrieve their own records.

Yes, particularly for real-world clubs that meet in person rather than online-course communities. Mighty Networks and Circle are optimized for creators selling courses and gated content — spaces, pathways, paywalls. Who's In Clubs is purpose-built for groups that meet every week (running, book clubs, sports teams, hobby groups) and need lightweight member management, not content hosting. At $8.25/mo flat vs $41–399/mo, it's also 5–48× cheaper.