Who's In vs Setmore
Setmore handles generic appointments for any business. Who's In Studio is purpose-built for fitness studios — with multi-room scheduling, instructor profiles, class packs, and memberships from $19/mo.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
From $19/mo • Fitness-First
- Multi-room class scheduling built for studios
- Instructor profiles with public booking pages
- Class packs and membership management included
- Automatic waitlist with WhatsApp notifications
- Only 2.7% fee on paid bookings
Setmore
General Scheduling • Any Business • Free Tier
- Generous free tier (4 users, 200 appointments/mo)
- Simple, clean booking page
- Google Calendar two-way sync
- Square, Stripe, PayPal integrations
- Zoom integration for virtual sessions
- Not fitness-specific — designed for salons, doctors, consultants
- No class packs or membership management
- No multi-room scheduling or capacity management
- No instructor profiles or public pages
- No waitlist management
- No WhatsApp notifications
Setmore Is for Appointments.
We're Built for Classes.
Setmore is an excellent general-purpose scheduling tool — perfect for hair salons, dentists, and consultants who need 1:1 appointment booking. But fitness studios don't run on 1:1 appointments. You run classes with capacity limits, waitlists, multi-room schedules, and recurring memberships.
Who's In Studio is purpose-built for group fitness. Set up your rooms, assign instructors, configure class capacities, sell class packs and memberships — all from $19/mo. Your students book with no app download required.
🏋️ Setmore: great for 1:1 appointments. Who's In Studio: built for group fitness classes with capacity, waitlists, and packs.
Setmore's Generic Approach
- • Designed for any business — not fitness-optimized
- • No multi-room or capacity management
- • No class packs, memberships, or drop-in pricing
- • No waitlist with auto-promotion
- • No instructor profile pages
- • Limited to 200 appointments/mo on free plan
- • Group booking is an afterthought
- • No fitness-specific analytics
Who's In Studio: Built for Fitness
- Multi-room scheduling with per-room capacity
- Class packs, memberships, and drop-in pricing
- Automatic waitlists with WhatsApp notifications
- Instructor profiles with public booking pages
- Unlimited classes and students from $19/mo
- CRM with client visit history and notes
Feature-by-Feature Comparison
| Feature | Who's In | Setmore |
|---|---|---|
| Monthly Price | From $19/mo | Free (limited) / $12/user/mo Pro |
| Built for Fitness | Yes — purpose-built | No — general scheduling |
| Multi-Room Scheduling | Included | Not available |
| Class Packs & Memberships | Included | Not available |
| Automatic Waitlist | Included + WhatsApp alerts | Not available |
| Instructor Profiles | Included — public pages | Staff calendars only |
| Group Class Booking | Core feature | Basic support |
| Capacity Management | Per-room, per-class | Basic (group size only) |
| Google Calendar Sync | Calendar export | Two-way sync (Pro) |
| Payment Integrations | Stripe (2.7%) | Square, Stripe, PayPal |
| Free Tier | No (from $19/mo) | Yes (4 users, 200 appts) |
| Virtual Classes (Zoom) | No built-in Zoom | Zoom integration |
| SMS Reminders | WhatsApp + email | Email + SMS (paid) |
| CRM / Client Notes | Included | Basic customer database |
| QR Code Check-in | Free | No |
| Wallet Passes (Apple & Google) | Free | No |
| Analytics & Reports | Included — studio metrics | Basic |
Who's In is Perfect For
Yoga Studios
Multi-room scheduling with capacity limits
Pilates Studios
Equipment-based classes with waitlists
Spin Studios
Bike-capacity classes with packs
Dance Studios
Drop-in and series classes
Boxing Gyms
Class-based training with memberships
HIIT Studios
Group fitness with instructor profiles
Need general appointment scheduling for any business? Setmore is great. Need studio management built for group fitness classes? Try Who's In Studio.
Why Studios Switched from Setmore
"I used Setmore for my PT business, but when I opened a group fitness studio it couldn't handle class packs or room management. Who's In Studio was set up in 20 minutes and handles everything."
Jamie R.
HIIT Studio Owner
"Setmore's great for my friend's hair salon, but it doesn't understand fitness classes. Who's In Studio gets it — waitlists, capacity, instructor pages, the works."
Anna L.
Yoga Studio Owner
"I was paying $12/user/mo for Setmore Pro for 6 instructors. That's $72/mo for a tool that doesn't even have class packs. Switched to Who's In Studio at $19/mo with everything included."
Carlos M.
Dance Studio Manager
Frequently Asked Questions
Is Who's In Studio better than Setmore for fitness?▼
For fitness studios, yes. Setmore is a general scheduling tool designed for any service business. Who's In Studio is purpose-built for group fitness with multi-room scheduling, class packs, memberships, automatic waitlists, and instructor profiles — all included from $19/mo.
How much does Who's In Studio cost vs Setmore?▼
Setmore offers a free tier (4 users, 200 appointments/mo) and Pro at $12/user/mo. Who's In Studio starts at $19/mo flat (Starter) or $49/mo (Growth), with unlimited users and classes. For a 5-instructor studio, Setmore Pro costs $60/mo vs Who's In Studio at $19/mo — and Who's In includes fitness-specific features Setmore doesn't have.
Can Setmore handle class packs and memberships?▼
No. Setmore is designed for 1:1 appointment scheduling and doesn't support class packs, memberships, or drop-in pricing. Who's In Studio includes all of these from the Starter plan at $19/mo.
Does Who's In Studio have a free plan like Setmore?▼
Who's In Studio doesn't have a free plan for the Studio product. However, the Events product (for simple event RSVPs) is free forever. Studio starts at $19/mo — which, for a multi-instructor studio, is often cheaper than Setmore Pro's per-user pricing.
Can I switch from Setmore to Who's In Studio?▼
Yes. Set up your rooms, instructors, and class schedule in Who's In Studio (takes minutes). Share your new booking page with students. Since no account is needed to book, the transition is friction-free.
Does Setmore have waitlists?▼
No. Setmore doesn't have automatic waitlist management. When a class fills up in Who's In Studio, students join a numbered waitlist and are auto-promoted with WhatsApp notification when a spot opens.
Your Studio Deserves Studio Software.
Stop using generic scheduling tools. Who's In Studio is built for fitness — from $19/mo.
From $19/mo • No per-user fees • Only 2.7% on paid bookings · All features included
