Who's In vs Acuity Scheduling
Acuity Scheduling is brilliant for booking 1-on-1 client appointments. But for a yoga class with 20 people? A hiking trip? A community dinner? You need Who's In.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Group Events • Community • Free
- Built for groups — not 1-on-1 appointments
- Capacity limits with automatic waitlists
- Free for community events
- WhatsApp-native sharing
- No monthly subscription required
Acuity Scheduling
Client Appointments • Scheduling • Paid
- Excellent for client bookings
- Intake forms & packages
- Calendar sync (Google, iCal)
- Paid plans from $16/month
- Designed for 1-on-1, not groups
- Too complex for community RSVPs
- Monthly cost even for small organizers
Acuity Schedules Clients.
Who's In Organizes Communities.
Acuity is a professional scheduling tool — it's great for booking haircuts, therapy sessions, or coaching calls. It has client intake forms, package selling, and calendar sync.
But your community yoga class isn't a client appointment. Who's In gives your group a shared RSVP experience: one event, many attendees, an automatic waitlist, and WhatsApp reminders — free.
💰 Acuity from $16/month | Who's In free forever for community events
Why Acuity Isn't Right for Community Events
- • Paid subscription for basic features
- • Designed around 1-on-1 client model
- • No group event RSVP experience
- • No WhatsApp group sharing
- • Guests must book individual time slots
- • No shared attendee list for event
- • No community waitlist management
- • Overkill complexity for yoga/hiking/meetups
Who's In: Built for Group Events
- One event link — all attendees RSVP in one place, see who else is coming
- Capacity-enforced with automatic waitlist promotion
- WhatsApp sharing with smart pre-filled group chat messages
- Free — no monthly subscription, no per-booking fees for free events
Feature-by-Feature Comparison
| Feature | Who's In | Acuity Scheduling |
|---|---|---|
| Price | Free | From $16/month |
| Group Event RSVPs | Yes | No (1-on-1 booking) |
| Capacity Limits + Waitlist | Free | No |
| WhatsApp Sharing | Native | No |
| Shared Attendee List | Yes (event view) | No |
| Recurring Events | Auto-create | Yes (per booking) |
| Calendar Sync | iCal export | Deep sync (Google, iCal) |
| Client Intake Forms | No | Yes |
| Paid Ticketing | Yes (2.7%) | Yes (package-based) |
| QR Code Check-in | Free | No |
| Email Reminders | Automated (events) | Yes (appointments) |
| Guest Account Required | No | No |
| LinkedIn Event Sync | Yes — full API | No |
| Push Notifications (FCM) | Free | No |
| Wallet Passes (Apple & Google) | Free | No |
| WebMCP / AI Agent API | Yes | No |
Who's In is Perfect For
Yoga & Fitness Classes
Group RSVPs, not per-client booking
Hiking & Outdoor Groups
Shared sign-up, shared experience
Book Clubs & Meetups
Community events, not appointments
Social Events
Party RSVPs and dinner invites
Running Clubs
Weekly group events, auto-created
Group Workshops
Paid group sessions at 2.7%
Still need client appointment booking? Keep Acuity for that. Use Who's In for your group classes and community events.
Group Events Need the Right Tool
"I was using Acuity for my yoga classes but paying $16/month for something that wasn't really designed for groups. Who's In does it better and it's free."
Michelle W.
Yoga Teacher
"Acuity is great for my 1-on-1 PT sessions. But for my group hikes, Who's In is the right tool — everyone sees who's coming, there's a real waitlist, and WhatsApp reminders just work."
Jake P.
Personal Trainer & Hike Leader
"Stopped paying for Acuity for my weekly community classes. Who's In handles everything I need for free. The waitlist alone saves me hours."
Rachel G.
Community Class Organizer
Frequently Asked Questions
Is Who's In better than Acuity for group events?▼
For group community events — yoga classes, hikes, book clubs — yes. Who's In is purpose-built for multiple attendees RSVPing to a shared event. Acuity is designed for one-on-one client appointment scheduling. They serve different use cases.
How much does Acuity cost vs Who's In?▼
Acuity Scheduling starts at $16/month (billed annually) for their basic plan. Who's In is free for community events with no monthly subscription. Paid ticketing on Who's In uses a flat 2.7% per-transaction fee with no monthly cost.
Can I use Who's In for paid group fitness classes?▼
Yes. Who's In supports Stripe-powered paid tickets at 2.7% flat fee — no per-ticket surcharge. Set your price per class, and attendees pay when they RSVP. Refunds are handled through Stripe.
Does Who's In have calendar sync like Acuity?▼
Who's In generates iCal files that guests can add to any calendar app (Google Calendar, Apple Calendar, Outlook). Deep calendar sync for the organizer's booking calendar is an Acuity specialty — if you need your availability calendar managed, Acuity serves that need better.
What if I teach both private sessions and group classes?▼
Use both! Keep Acuity for individual client bookings and use Who's In for your group classes and community events. They complement each other rather than compete.
Does Who's In work for online/virtual events too?▼
Yes. Add your video call link (Zoom, Google Meet, etc.) to the event location field. Attendees get the link in their RSVP confirmation and reminders.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Group Events Deserve a Group-First Tool
Free, simple, built for community — not 1-on-1 appointments.
No monthly fees • No credit card • Free for community events · All features included
