Who's In vs Sched
Sched is a solid agenda builder — but that's about it, and it costs $50-325/mo. Who's In Conference gives you full conference management including speaker profiles, sponsor management, registration, and check-in. Free.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free Forever • Full Conference Management
- Free agenda builder with multi-track support
- Speaker profiles with session linking
- Sponsor management & tiered visibility
- Registration with QR check-in
- Only 2.7% fee on paid tickets
Sched
Scheduling • Agenda • Paid Plans
- Clean, focused agenda/schedule builder
- Good session planning & filtering tools
- Established in the conference space
- $50-325/mo depending on event size (as of March 2026, subject to change)
- Primarily a scheduling tool — limited beyond agendas
- No built-in sponsor management
- No native check-in system
- Registration features are basic
Sched Builds Schedules.
Who's In Runs Conferences.
Sched does one thing well: agenda building. But running a conference means managing speakers, sponsors, registrations, check-ins, networking, and communications — not just the schedule grid.
Who's In Conference is a complete conference management platform. You get the agenda builder plus speaker profiles, sponsor tiers, attendee registration, QR check-in, WhatsApp communications, and AI-powered features. All free.
💰 Sched charges $50-325/mo for schedule management. Who's In Conference gives you the full stack for free.
What You Still Need After Paying for Sched
- • Separate tool for speaker management
- • Separate tool for sponsor logistics
- • Separate tool for registration & ticketing
- • Separate tool for on-site check-in
- • Separate tool for attendee communication
- • Separate tool for networking features
- • Separate tool for analytics & reporting
- • Integrating all of these together
Who's In Conference: Everything in One Free Platform
- Multi-track agenda builder with session types
- Speaker profiles linked to sessions
- Sponsor management with tiered visibility
- Registration with QR check-in
- WhatsApp notifications & attendee comms
- AI-powered session recommendations
Feature-by-Feature Comparison
| Feature | Who's In | Sched |
|---|---|---|
| Monthly Subscription | Free forever | $50-325/mo |
| Transaction Fee | 2.7% flat on paid tickets | Varies + Sched subscription |
| Agenda Builder | Free — multi-track | Core feature |
| Speaker Profiles | Free — linked to sessions | Basic |
| Sponsor Management | Free — tiered visibility | No |
| Registration & Ticketing | Free — multiple ticket types | Basic |
| QR Check-In | Free | No native check-in |
| Attendee Networking | Built-in | Limited |
| Mobile Experience | PWA — no download | Mobile web app |
| Session Filtering | By track, speaker, type | Good filtering tools |
| Analytics & Reporting | Free — attendance & sessions | Included in paid plans |
| Custom Branding | Free | Higher tier plans |
| WhatsApp Notifications | Native | No |
| AI Features | Session recommendations | No |
| Recurring Events | Free | No |
| Waitlist Management | Free + auto-notify | No |
| LinkedIn Integration | Native sign-in | No |
| Setup Time | Minutes | Hours |
| Embeddable Schedule | Shareable links | Embeddable widgets |
| Wallet Passes (Apple & Google) | Free | No |
| Calendar Exports | iCal export | iCal + Google Calendar |
Who's In is Perfect For
Tech Conferences
Multi-track agendas with speaker profiles and sponsor tiers
Academic Conferences
Paper sessions, keynotes, and poster presentations
Nonprofit Summits
Free platform for mission-driven organizations
Corporate Events
Internal conferences with department tracks
Community Meetups
Multi-session events that outgrew simple RSVPs
Speaker Series
Curated speaker lineups with linked sessions
Need a focused schedule widget to embed on your existing site? Sched is great for that. Need full conference management without the price tag? That's Who's In Conference.
Why Conference Organizers Switched from Sched
"We used Sched for three years and always needed extra tools for registration and check-in. Who's In Conference replaced Sched plus two other services — and it's free."
Marcus W.
Tech Conference Organizer
"Our academic conference had 200 sessions across 8 tracks. Sched would've cost us $325/mo. Who's In handled everything — agenda, speakers, registration — at zero cost."
Dr. Elena R.
Academic Conference Chair
"As a nonprofit, paying $150/mo for Sched was hard to justify. Who's In Conference gave us sponsor management and QR check-in on top of scheduling — all free. Game changer."
Tom H.
Nonprofit Event Director
Frequently Asked Questions
Is Who's In Conference a good Sched alternative?▼
Yes. Who's In Conference offers everything Sched does (multi-track agenda building, session filtering, mobile access) plus full conference management features Sched lacks: speaker profiles, sponsor management, registration, QR check-in, WhatsApp notifications, and AI-powered recommendations. And it's completely free.
How much does Sched cost vs Who's In Conference?▼
Sched charges $50-325/mo depending on your event size and features needed. Who's In Conference is free forever with no monthly subscription — you only pay 2.7% on paid ticket sales. (Sched pricing as of March 2026, subject to change.)
Can Who's In Conference handle multi-track agendas like Sched?▼
Yes. Who's In Conference supports multi-track agendas with session types (talks, workshops, panels, breaks), speaker linking, room assignments, and time slot management. Attendees can filter by track, speaker, or session type — just like Sched.
Does Who's In Conference support sponsor management?▼
Yes — this is a key advantage over Sched. You can create sponsor tiers (Platinum, Gold, Silver, etc.) with different visibility levels, logos on the event page, and sponsor profile pages. This is all free and built-in.
Can I do on-site check-in with Who's In Conference?▼
Yes. Every registered attendee gets a QR code they can show on their phone. Your team scans it with any phone camera for instant check-in. Sched doesn't offer native check-in — you'd need a separate tool.
Does Who's In Conference work for virtual or hybrid events?▼
Who's In Conference is primarily designed for in-person conferences with features like QR check-in and on-site networking. For virtual components, you can link session URLs to video calls. If you need a fully virtual event platform, dedicated virtual tools may be a better fit.
Can I migrate my Sched event to Who's In Conference?▼
Yes. You can recreate your agenda, speakers, and tracks in Who's In Conference. The setup is straightforward and most organizers complete migration in under an hour. Since Who's In is free, you can set it up alongside Sched to compare before fully switching.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Your Conference Deserves More Than a Schedule Grid
Get full conference management — speakers, sponsors, registration, check-in — free with Who's In.
No subscription • No per-attendee fees • Only 2.7% on paid tickets · All features included
