Who's In vs Whova
Who's In Conference gives you multi-track agendas, speaker management, tiered ticketing, and attendee networking — free forever, no per-event licensing fees. Whova charges ~$1,500+ per event.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free Forever • Conference-Ready
- Free multi-track agenda builder
- Speaker & sponsor management
- Tiered ticketing with promo codes
- Attendee networking & personal agendas
- Apple & Google Wallet passes for conference badges
- Real-time QR check-in with multi-admin scanning
- Only 2.7% on paid registrations
Whova
Engagement-Focused • Per-Event Licensing
- Excellent attendee engagement tools
- Strong networking & matchmaking features
- Polished mobile app experience
- Well-suited for association events
- ~$1,500+ per event licensing fee
- Opaque pricing — must request a quote
- Per-event model punishes frequent organizers
- Can be expensive for smaller conferences
Whova Charges Per Event.
You Run Conferences Year-Round.
Whova is a strong conference platform with excellent engagement features. But its per-event licensing model — often ~$1,500 or more per event — makes it prohibitively expensive for community conferences, meetup series, and organizations running multiple events per year.
Who's In Conference is free forever. You get multi-track agendas, speaker profiles, sponsor tiers, tiered ticketing, and attendee networking without paying a licensing fee. The only cost is 2.7% on paid registrations — free events cost nothing.
💰 Run 4 events/year? Save ~$6,000+ annually vs Whova licensing
Whova's Per-Event Cost Problem
- • ~$1,500+ licensing fee per event
- • Must request a quote for pricing
- • Annual contracts with volume commitments
- • Feature tiers locked behind higher plans
- • Costs scale linearly with event count
- • Budget uncertainty for multi-event orgs
Who's In Conference: Free for Every Event
- Zero platform fees — free forever
- Only 2.7% on paid registrations
- Multi-track agenda builder included
- Speaker & sponsor management included
- Unlimited events, unlimited attendees
- Apple & Google Wallet badge passes included
- Real-time QR check-in with multi-admin support
- LinkedIn verified organizer badges
Feature-by-Feature Comparison
| Feature | Who's In | Whova |
|---|---|---|
| Platform Fee | Free forever | ~$1,500+/event (quote-based) |
| Paid Registration Fee | 2.7% flat | Included in license |
| Multi-Track Agenda | Free | Yes |
| Session Management | Free | Yes |
| Speaker Profiles | Free public pages | Yes |
| Sponsor Management | Free tiered packages | Yes |
| Attendee Networking | Free | Excellent |
| Networking Matchmaking | Basic | AI-powered |
| Mobile App | PWA (no download) | Native app |
| Tiered Ticketing | Free | Yes |
| Promo Codes | Free | Yes |
| Custom Registration Forms | Free | Yes |
| Personal Agenda Builder | Free | Yes |
| Multi-Admin Management | Free | Yes |
| Real-Time Analytics | Free | Yes |
| QR Code Check-In | Free | Yes |
| Attendee Messaging | Free | Yes |
| Event Community Board | Included | Yes |
| ROI Dashboard | Free | Higher tiers |
| Apple & Google Wallet Passes | Included — badge + ticket passes | No — proprietary app only |
| LinkedIn Verified Badges | Included — organizer trust signals | No |
| Pricing Transparency | Public pricing | Quote-based |
Who's In is Perfect For
Tech Meetups & Dev Conferences
Multi-track agendas with session management
Community Conferences
Free platform for 50–5,000 attendees
Professional Gatherings
Speaker profiles and networking tools
Nonprofit Summits
Zero fees stretch limited budgets further
University Events & Symposiums
Free for academic conferences and lectures
Industry Meetups
Sponsor tiers and tiered ticketing included
Whova excels at large association events with deep engagement needs. Who's In Conference is the free alternative for community conferences and frequent organizers.
Why Conference Organizers Switched
"We run 6 conferences a year. Switching from Whova to Who's In saved us over $9,000 annually and we still have multi-track agendas and speaker management."
Rachel M.
Conference Director, Tech Community Alliance
"Whova's engagement features are great, but the per-event fee was killing our budget. Who's In Conference gives us 90% of the functionality for free."
David L.
Events Manager, Developer Meetup Network
"As a nonprofit, we couldn't justify $1,500 per event for Whova. Who's In Conference handles our annual summit beautifully at zero cost."
Sarah K.
Executive Director, Community Foundation
Frequently Asked Questions
Is Who's In Conference a good Whova alternative?▼
Yes. Who's In Conference offers multi-track agendas, speaker and sponsor management, tiered ticketing, promo codes, attendee networking, and real-time analytics — all free. Whova charges approximately $1,500+ per event for similar features. (Competitor pricing as of March 2026, subject to change.)
How does pricing compare to Whova?▼
Who's In Conference is free forever with no per-event licensing fees. The only cost is 2.7% on paid registrations — free events cost nothing. Whova uses per-event licensing that typically starts around $1,500 per event, with pricing based on attendee count and features needed.
Can Who's In handle multi-track conferences?▼
Yes. The multi-track agenda builder supports unlimited tracks, session types, speaker assignments, and room allocations. Attendees can build personal agendas from available sessions.
Does Who's In have networking features like Whova?▼
Who's In Conference includes attendee networking and personal agenda building. Whova's AI-powered matchmaking is more advanced for large association events, but Who's In covers the networking needs of most community conferences (50–5,000 attendees).
Can I migrate my conference from Whova?▼
Yes. You can export attendee data from Whova and import it into Who's In. Our multi-track agenda builder makes it straightforward to recreate your conference schedule, speaker profiles, and sponsor packages.
Is there a mobile app for attendees?▼
Who's In Conference is a Progressive Web App (PWA) that works on any device without downloading from an app store. Attendees can add it to their home screen for a native app-like experience, including offline access to their personal agenda.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Ready to Run Your Conference for Free?
Join conference organizers who chose powerful features over expensive licensing.
No licensing fees • No contracts • Only 2.7% on paid registrations · All features included
