Who's In vs Bizzabo
Bizzabo is enterprise event software with enterprise pricing — $18K+/yr minimum. Who's In Conference gives community organizers the same core features — speaker management, sponsor tiers, registration, check-in — completely free.
All features included · No credit card required
Last updated: March 20, 2026
Who's In
Free Forever • Accessible to Everyone
- Free conference management — no sales call needed
- Speaker profiles, sponsor tiers, multi-track agendas
- Registration with QR check-in
- WhatsApp notifications & AI features
- Apple & Google Wallet passes for badges
- LinkedIn verified organizer badges
- Only 2.7% fee on paid tickets
Bizzabo
Enterprise • Premium • Sales-Led
- Full enterprise event management suite
- Advanced analytics and ROI tracking
- Dedicated account management & onboarding
- $18K+/yr minimum — requires sales call (as of March 2026, subject to change)
- Built for large corporate events, not community
- Long onboarding and implementation process
- Opaque pricing — no self-serve option
- Feature overkill for most conferences
Bizzabo is for Corporate Mega-Events.
You're Running a Community Conference.
Bizzabo builds enterprise event software for companies with dedicated event teams and five-figure budgets. Their platform is powerful — but completely inaccessible to community conferences, academic events, and nonprofit summits.
Who's In Conference makes professional conference management accessible to everyone. Multi-track agendas, speaker profiles, sponsor management, registration, and QR check-in — all free, all self-serve, all ready in minutes.
💰 Bizzabo starts at $18K+/yr with a mandatory sales process. Who's In Conference is free — sign up and start building.
The Bizzabo Reality for Non-Enterprise Events
- • $18K+/yr minimum contract — often much more
- • Must schedule a sales call just to see pricing
- • Weeks-long onboarding with dedicated CSM
- • Features designed for 1000+ attendee events
- • Enterprise complexity for non-enterprise needs
- • Annual contracts with limited flexibility
- • ROI tools assume corporate marketing budgets
- • Support geared toward enterprise SLAs
Who's In Conference: Enterprise Features, Community Pricing
- Self-serve setup — live in minutes, no sales call
- Multi-track agendas with session types
- Speaker profiles linked to sessions
- Sponsor management with tiered visibility
- Registration with QR check-in
- WhatsApp notifications & AI recommendations
- Apple & Google Wallet passes for digital badges
- LinkedIn verified organizer badges for trust
- Advanced analytics with no-show forecasting
Feature-by-Feature Comparison
| Feature | Who's In | Bizzabo |
|---|---|---|
| Annual Cost | Free forever | $18K+/yr minimum |
| Transaction Fee | 2.7% flat on paid tickets | Included in contract |
| Signup Process | Self-serve — instant | Sales call required |
| Setup Time | Minutes | Weeks (guided onboarding) |
| Multi-Track Agenda | Free | Included |
| Speaker Management | Free — profiles & session links | Full speaker management |
| Sponsor Management | Free — tiered visibility | Advanced sponsor tools |
| Registration & Ticketing | Free — multiple types | Advanced registration flows |
| QR Check-In | Free | Included |
| Event Analytics | Free — core metrics | Advanced ROI & attribution |
| Networking Features | Built-in | AI-powered matchmaking |
| WhatsApp Notifications | Native | No |
| AI Features | Session recommendations | Advanced AI suite |
| Apple & Google Wallet Passes | Included — digital badge passes | No |
| LinkedIn Verified Badges | Included — organizer trust | No |
| Custom Branding | Free | Full white-label |
| Mobile App | PWA — no download | Branded native app |
| Waitlist Management | Free + auto-notify | Included |
| LinkedIn Integration | Native sign-in | Yes |
| Virtual/Hybrid Support | Basic (session links) | Full virtual platform |
| Contract Required | No | Annual contract |
| Minimum Event Size | Any size | Best for 500+ attendees |
Who's In is Perfect For
Tech Conferences
Professional conference management without the enterprise price
Academic Conferences
Budget-friendly platform for research symposiums
Nonprofit Summits
Free tools for mission-driven organizations
Corporate Events
Department conferences without procurement hurdles
Community Conferences
Grassroots events that need pro features
Industry Events
Multi-session events with sponsor support
Need enterprise-grade analytics, AI matchmaking, and a dedicated account manager for your 5000-person corporate event? Bizzabo is built for that. Need professional conference management without the $18K price tag? That's Who's In Conference.
Why Organizers Choose Who's In Over Bizzabo
"We got a Bizzabo quote for $24K/yr for our 300-person tech conference. Who's In Conference gave us everything we needed — agenda, speakers, sponsors, check-in — for free."
Ryan K.
Tech Conference Founder
"Our nonprofit couldn't even get past Bizzabo's sales qualification. They wanted to know our marketing budget. Who's In let us sign up and build our summit in an afternoon."
Fatima A.
Nonprofit Program Director
"I organize an annual academic conference with 150 attendees. Bizzabo's minimum was more than our entire event budget. Who's In Conference does everything we need at zero cost."
Prof. David L.
Academic Conference Organizer
Frequently Asked Questions
Is Who's In Conference a good Bizzabo alternative?▼
Yes — especially for community, academic, and mid-size conferences. Who's In Conference offers multi-track agendas, speaker profiles, sponsor management, registration, and QR check-in — all free. Bizzabo adds enterprise features like AI matchmaking and advanced analytics, but at $18K+/yr, those features are inaccessible to most organizers.
How much does Bizzabo cost vs Who's In Conference?▼
Bizzabo starts at approximately $18K+/yr with annual contracts — pricing requires a sales call and varies by event size and features. Who's In Conference is free forever with no monthly or annual subscription. You only pay 2.7% on paid ticket sales. (Bizzabo pricing as of March 2026, subject to change.)
Can Who's In Conference handle large events like Bizzabo?▼
Who's In Conference works great for events from 50 to 1000+ attendees. For very large corporate events (5000+ attendees) with complex requirements like AI-powered networking, advanced lead scoring, and deep CRM integrations, Bizzabo's enterprise tools may be more appropriate.
Does Who's In Conference have sponsor management like Bizzabo?▼
Yes. You can create sponsor tiers (Platinum, Gold, Silver, etc.) with different visibility levels, sponsor logos on your event page, and sponsor profile pages. Bizzabo offers more advanced sponsor analytics and lead scanning, but Who's In covers the core needs for free.
Can I manage speakers in Who's In Conference?▼
Yes. Every speaker gets a profile with their bio, photo, and linked sessions. Speakers can be associated with specific tracks and session types. This is all free — Bizzabo includes similar features but as part of their $18K+/yr package.
Is Who's In Conference self-serve or do I need to talk to sales?▼
Completely self-serve. Sign up, create your conference, add your agenda, speakers, and sponsors — all without talking to anyone. You can be live in minutes. Bizzabo requires a sales call, qualification, and a weeks-long onboarding process.
Does Who's In Conference support virtual or hybrid events?▼
Who's In Conference is primarily designed for in-person conferences. You can add video call links to individual sessions for hybrid setups. For fully virtual events with built-in video, virtual networking, and expo halls, Bizzabo or a dedicated virtual platform may be a better fit.
Start free, scale when you're ready
RSVP link, automatic waitlists, reminders, QR check-in, calendar sync
WhatsApp sharing, CSV export, capacity limits, guest notes, cover images
Stripe payments, recurring events, memberships, surveys, analytics
Every feature works the moment you turn it on. No configuration required.
Every new account gets all features unlocked forever — no credit card needed, no trials, no upgrades.
Professional Conferences Shouldn't Cost $18K/yr
Get speaker management, sponsor tiers, registration, and check-in — free with Who's In Conference.
No sales call • No annual contract • Only 2.7% on paid tickets · All features included
