Hiking Club Management. Keep Groups Safe, Coordination Simple. Free.
Safety capacity limits for every trail. WhatsApp sign-up links that just work. Weather cancellations notified instantly. Attendance tracked automatically.
Sound Familiar?
😤 The Old Way
- ✗"Who's coming on Saturday?" thread in WhatsApp — 40 replies, still unclear
- ✗Groups exceeding trail permit limits because you lost count of sign-ups
- ✗Manually texting everyone when a hike is cancelled due to rain
- ✗No record of who attended which hikes — nothing to show the committee
🎉 With Who's In
- One link in WhatsApp — members RSVP instantly, you see the full list
- Capacity locked to your group size limit — no overbooking on any hike
- Update a hike and all confirmed hikers are notified in seconds
- Full attendance history automatically recorded for every hike
Everything Hiking Clubs Need
Built for hiking clubs, trekking groups, and outdoor adventure communities
Safety Capacity Limits
Set maximum hiker numbers per trail based on difficulty, permit limits, or guide ratios. Once full, new sign-ups join the waitlist automatically.
Club Membership Management
Maintain your full member roster, track attendance history, and manage recurring monthly hike schedules alongside one-off events.
Recurring Hike Scheduling
Set up your weekly or monthly hike programme once. Regular routes auto-generate with fresh RSVP lists each time — no manual recreation.
WhatsApp Coordination
Share hike sign-up links directly in your WhatsApp group. Members RSVP in one tap. Confirmed hiker lists shareable back to the group.
Weather-Based Updates
Cancel or update a hike due to weather and all confirmed hikers are notified instantly. No manual messaging, no one left in the dark.
Attendance Tracking
QR check-in at the trailhead or manual tick-off confirms who turned up. Build a complete attendance record for active members over time.
Manage Every Type of Hike
From Sunday morning nature walks to multi-day expeditions — one platform handles all
Day Hikes
Single-day trail hikes with capacity limits per trail and WhatsApp coordination
Sunrise & Sunset Hikes
Time-sensitive hikes with tight capacity limits and automated reminder sequences
Overnight Expeditions
Multi-day hikes with detailed member sign-up, emergency contact, and capacity management
Nature Walks
Casual, lower-intensity walks for all abilities — open to guests and members alike
Technical Scrambles
Advanced routes with strict capacity and experience-level screening at sign-up
Trail Running
Running club crossover events with pace groups, capacity per group, and QR check-in
How It Works
Create the Hike
Add trail details, set safety capacity (e.g., 15 hikers max), choose date and meeting point.
Share in WhatsApp
Drop the sign-up link in your WhatsApp group. Members tap and RSVP in seconds — no app needed.
See Who's Coming
Real-time confirmed hiker list. Share back to the group or print for your safety register on the day.
Check In & Track
QR check-in or manual tick-off at the trailhead. Attendance logged automatically for every member.
Loved by Hiking Club Organisers
"We run 12 hikes a month across different difficulty levels. Who's In lets me set different capacity limits per trail and I always know exactly who's coming before we leave."
Emma R.
Hiking Club President
"I just drop the link in our WhatsApp group and the sign-ups come in. When a hike had to be cancelled due to a storm, everyone was notified automatically. No panic."
Chris B.
Outdoor Adventures Club Lead
"Tracking attendance across 200 members and 40+ annual hikes used to be a nightmare. Now it's automatic. Our committee can see who our most active hikers are at any time."
Anya T.
Club Secretary
Simple Pricing for Hiking Clubs
Free forever for free hikes. Pay only when you charge membership fees or guided hike fees.
Free
$0
forever
- Unlimited hikes and members
- Safety capacity limits
- WhatsApp sign-up links
- Automatic waitlists
- Attendance tracking
Paid Hikes
2.7%
per transaction
- Everything in Free
- Stripe payment processing
- Paid guided hikes
- Club membership fees
- Automatic receipts
Frequently Asked Questions
Is Who's In free for hiking clubs?▼
Yes. Free forever for free hikes — no monthly fees, no per-member charges. If you run paid guided hikes or charge membership fees, the transaction fee is just 2.7% via Stripe.
How does safety capacity work for hikes?▼
Set a maximum hiker count per hike based on trail difficulty, group safety guidelines, or permit limits. Once capacity is reached, new sign-ups join the waitlist automatically. You always know exactly who is coming and can keep groups within safe limits.
Do members need to download an app to sign up for hikes?▼
No. Members RSVP with just their name via a web link — no app download, no account required. This removes all friction and means more people sign up rather than dropping out because of registration hassle.
How does WhatsApp coordination work?▼
Share your hike sign-up link directly in your WhatsApp group. Members tap the link, RSVP instantly, and receive automatic reminders before the hike. You can see the confirmed hiker list and share it back to the group for safety.
Can I send weather-based updates or cancellations to all hikers?▼
Yes. If weather forces a cancellation or route change, you can update the event and all confirmed hikers are notified instantly via email or WhatsApp. Keeps your group informed without manually messaging everyone.
Can I manage ongoing club membership alongside individual hike sign-ups?▼
Yes. Track your club membership list, recurring monthly hike schedules, and ad-hoc special hike events all in one place. Member attendance history helps you identify your most active hikers.
Your Hiking Club Deserves Better Coordination
Safety capacity limits, WhatsApp sign-ups, and automatic attendance tracking. Free forever.
No credit card required · Free forever for free hikes
