Wild Apricot Costs $60+/Month.
You Don't Need to Pay That.
Wild Apricot is built for formal nonprofits and associations — not the running club, book circle, or social group you organize on the side. Who's In gives you modern membership management, recurring events, and Stripe payments for $10/month flat. Members always join free.
Why Clubs Are Leaving Wild Apricot
Wild Apricot is powerful but overbuilt and overpriced for informal community clubs. Most organizers find they use 20% of its features while paying full price.
$60–$420/month with per-member pricing tiers
$10/month flat — no per-member fees ever
Dated, desktop-first interface from 2012
Modern PWA — works beautifully on any phone
Complex setup requiring training and onboarding
Create your first event in under 2 minutes
Members must create Wild Apricot accounts
Members RSVP via link — no account needed
No QR check-in or Wallet passes on base plan
QR check-in + Apple/Google Wallet passes included
No LinkedIn verified organizer badges
LinkedIn verified badges for trust and credibility
Who's In Clubs vs Wild Apricot
A side-by-side comparison of the features that matter most to community clubs
| Feature | Wild Apricot | Who's In Clubs |
|---|---|---|
| Monthly price | $60–$420/mo | $10/mo flat |
| Per-member pricing | Yes — price scales with members | No — unlimited members included |
| Member management | ||
| Payment collection | Included (extra fee on lower tiers) | Stripe (2.7% flat) |
| Event management | ||
| Communication tools | Email campaigns | Web push, WhatsApp, email |
| Website builder | Included (basic) | Club landing page only |
| Mobile experience | Responsive website (dated UI) | Modern PWA — installable on any phone |
| QR check-in | Higher tiers only | Included on all plans |
| Apple/Google Wallet | Not available | Included |
| LinkedIn verified badges | Not available | Included |
| Setup time | Days to weeks | Under 1 hour |
Wild Apricot pricing as of March 2026. Subject to change — verify on their website.
What Club Organizers Say After Switching
"Wild Apricot wanted $540/year for our 40-person cycling club. We were using maybe 10% of what it offered. Who's In costs $120/year and does everything we actually need — and the QR check-in at the start of rides is a game changer."
Fiona M.
Cycling Club Organizer, Portland
"Our garden club had been on Wild Apricot for years. When they raised prices again we finally switched. Who's In is so much simpler for our members — most of them are in their 60s and they took to it immediately."
Dorothy C.
Garden Club Secretary, Bristol
"I spent a whole weekend trying to configure Wild Apricot properly. Set up Who's In in 20 minutes on my phone. Night and day in terms of how modern it feels."
Marcus T.
Chess Club Organizer, Toronto
Everything Your Club Needs — For Just $10/Month
- Membership tiers with dues collection via Stripe
- Recurring events with auto-scheduling
- RSVP + automatic waitlists
- QR code check-in at the door
- Apple & Google Wallet event passes
- LinkedIn verified organizer badges
- Web push notifications — no app install needed
- AI venue enrichment — auto-fills location details
- Group messaging to all members
- Full data export (CSV) — own your data
- Mobile-first PWA — install-free on any device
What We Skip (By Design)
- ×Complex governance tools (bylaws, elections, voting)
- ×Built-in website builder and domain hosting
- ×Nonprofit-specific donation management
- ×Multi-chapter federation management
We are built for real-world clubs that meet regularly — not for formal associations that need governance software.
Frequently Asked Questions
Everything you need to know about switching from Wild Apricot
Why is Who's In cheaper than Wild Apricot?▼
Wild Apricot charges $60-$420/month because it is built as an enterprise platform for formal nonprofits and professional associations with governance, website building, and donation tools. Who's In Clubs focuses exclusively on community clubs and social groups — simpler scope means a fraction of the price. At $10/month flat with no per-member fees, a 500-person club pays the same as a 10-person club.
Does Who's In have membership dues collection like Wild Apricot?▼
Yes. Who's In Clubs has full Stripe-powered membership payment collection with tiered membership levels. You can set annual, monthly, or one-time dues, and members pay via card directly on the platform. The fee is a flat 2.7% on paid transactions — no additional monthly fee for payments. Wild Apricot charges extra for payment processing on lower-tier plans.
Can I manage member records like Wild Apricot?▼
Who's In gives you a full member directory with contact info, membership tier, join date, and attendance history. You can export everything to CSV at any time. Wild Apricot has a more complex member database with custom fields, but most community clubs never need that level of detail — and the Who's In interface is far faster to navigate.
What about the website builder Wild Apricot offers?▼
Wild Apricot includes a basic website builder in its plans. Who's In does not have a website builder — instead, each club gets a public-facing club page that serves as a landing page for new members, with your description, upcoming events, and a join button. If you need a full website, tools like Squarespace or Wix are better dedicated options. Most clubs find the club page is sufficient.
How does QR check-in work on Who's In?▼
Every event generates a unique QR code. When members RSVP, their confirmation includes a QR code they can show at the door or save to Apple/Google Wallet. The organizer scans codes with any smartphone camera — no dedicated scanner hardware needed. Attendance is recorded instantly. Wild Apricot's check-in feature is available only on higher-tier plans and requires more setup.
How long does it take to migrate from Wild Apricot?▼
Most clubs complete the transition in one to two event cycles. Export your member list from Wild Apricot as a CSV, import contacts into Who's In, and send an invite link. You can run both platforms in parallel during the transition. The typical feedback: organizers spend an hour setting up Who's In, versus a full weekend configuring Wild Apricot.
Modern Club Management. Not Enterprise Pricing.
Switch from Wild Apricot and keep the features you actually use — for $50/month less.
No credit card required — $10/month flat, members always join free
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