Club Management Just Got Simple: Introducing Who's In Clubs

· By Craig Pollard
Club Management Just Got Simple: Introducing Who's In Clubs

Today we're launching Who's In Clubs — dedicated club and membership management at $8.25/mo for organisers, no per-member platform fees, no app download required.

Why a dedicated Clubs product?

Clubs aren't events. Clubs are ongoing communities that run events. Book clubs meet every fortnight. Running clubs run every Saturday. Parent groups organise every school term. Wine-tasting societies gather monthly. Every one of them has a membership roster, a schedule rhythm, and a communication channel — usually a WhatsApp group that nobody loves.

Who's In Events handles one-off gatherings beautifully. But the moment your community needs membership tiers, dues collection, attendance tracking across a season, and a group-level identity, you need a tool built for clubs specifically. That's what Who's In Clubs is.

What you get for $8.25/mo

What members get (free)

Members never pay Who's In anything. They pay your club's dues if the club charges them (via Stripe), and they get:

Who it replaces

If you're currently running your club on any combination of WhatsApp + Google Forms + Venmo + Excel + group email, Who's In Clubs consolidates it. If you're paying for Spond, TeamSnap, Heja, Wild Apricot, Mighty Networks, or Circle, Clubs is the direct alternative at a fraction of the cost and without the app-download friction:

Start your club today

Create your club in 5 minutes at whos-in.app/signup?product=clubs. We have pre-built templates for running clubs, cycling clubs, photography meetups, parent groups, and a dozen more at whos-in.app/clubs.

About the Author

Craig Pollard

Craig Pollard is the founder of Who's In and a former Apple team lead (12 years). He writes about event technology, community building, and the future of AI-powered event discovery. Board advisor, investor, and non-executive director in technology and sports.

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Frequently Asked Questions

Who is Who's In Clubs for?

Any recurring community: running clubs, cycling clubs, book clubs, parent groups, alumni networks, wine-tasting societies, hiking clubs, photography meetups, pickleball leagues, gaming circles, neighbourhood associations. Anything with a membership list and a rhythm of events. It's purpose-built for the group that currently runs on a mix of WhatsApp chats, Google Sheets, and occasional Venmo requests.

How is pricing structured?

$8.25/mo (billed annually) or equivalent monthly rate for organisers. Members always join free — no seat-based pricing, no per-member fees, no cap. The organiser pays; the members don't. Paid membership tiers (if the club charges dues) are billed through Stripe with the standard 2.7% transaction fee.

Does Who's In Clubs require an app download?

No. Members RSVP, view schedules, and message each other via a mobile-optimised web app. No App Store, no Play Store, no download. That's often the dealbreaker with alternatives like Spond and TeamSnap — non-tech members won't download another app.

What about free tiers and multiple paid tiers?

Clubs supports unlimited membership tiers: a single free tier, a single paid tier, or a layered structure (e.g. Associate $5/mo, Member $15/mo, Founder $40/mo with different event access + perks). Tiers are Stripe-billed recurring, with automatic renewal reminders, failed-payment recovery, and batch-renewal dashboards.

Can I migrate from Spond / TeamSnap / Wild Apricot / Facebook Groups?

Yes. We have CSV import for member lists, one-click duplicate-event creation for recurring schedules, and dedicated migration guides at /migrate-from-eventbrite and /alternative-to-wild-apricot. Most clubs migrate in under 90 minutes end-to-end.