Why Running, Cycling & Triathlon Clubs Are Switching to Who's In
Stop counting heads in WhatsApp. Start knowing exactly who's coming to every session, with branded event pages embedded right on your club website.
You run a running club, cycling group, or triathlon squad. Your members are dedicated, your sessions are structured, and your community is growing. But your event management? It's still a WhatsApp group where "Who's in for Saturday?" generates 47 messages, three arguments about the route, and you still don't know how many people are actually coming.
Sound familiar? You're not alone. Endurance sports clubs across the UK, Middle East, and Southeast Asia are discovering that there's a better way to manage training sessions, group rides, open-water swims, and club races — without spreadsheets, without expensive membership platforms, and without leaving WhatsApp behind.
The Problem Every Club Organiser Knows
Running a club is rewarding. Administering one shouldn't be a second job.
"Who's coming Saturday?" messages flood the group
Every training session triggers 30+ replies, reactions, and "maybe" responses buried in chat. Organisers spend hours counting heads instead of planning routes.
No idea of real numbers until people show up
You plan for 20, cater for 20, then 8 turn up. Or worse, 35 arrive and there aren't enough marshals, water stations, or space in the coffee shop after.
Different groups, different days, same chaos
Tuesday track sessions, Thursday tempo runs, Saturday long rides, Sunday open-water swims. Each one needs a separate headcount, every single week.
Duty of care without the data
If something goes wrong on a ride or run, do you have a list of who was actually there? Contact details? Emergency info? Most clubs don't.
How Who's In Solves This
Who's In is a free event RSVP platform built for exactly this use case: recurring group sessions where you need to know numbers, manage capacity, and communicate through WhatsApp.
One-Tap RSVP via WhatsApp
Drop a link into your existing club WhatsApp group. Members tap, confirm, done. No app downloads, no account creation, no friction. Works exactly where your club already communicates.
Recurring Sessions Made Simple
Set up your weekly Tuesday track session or Saturday group ride once. Members see it, RSVP, and get reminded. No more posting the same message every week and hoping people respond.
Live Headcounts & Waitlists
Set a cap of 15 for your coached swim session. When it fills, a waitlist kicks in automatically. Someone drops out at 6am? The next person gets bumped up instantly. No admin needed.
Know Who's Actually There
A real-time attendee list for every session. Essential for safety on open roads, trails, and open water. If someone doesn't come home from a ride, you know who was on it.
Club Branding & Public Event Page
Display your club name, logo, and colours. Your public event page at whos-in.app/o/your-club becomes a living calendar that anyone can browse and join from.
Embed on Your Club Website
Paste a single code snippet into your existing website. An interactive events widget appears showing all upcoming sessions. Members RSVP without leaving your site.
Real-World: What This Looks Like for Your Club
Here's how different clubs are structuring their weekly schedule using Who's In. Each session gets its own event with the right capacity, details, and RSVP link.
Running Club
Tuesday Track Session
Coached intervals at the local track. Capped at 20 for lane safety.
Thursday Tempo Run
Open group run, multiple pace groups. No cap but need marshals if 30+.
Saturday Long Run
Route planned based on numbers. Support car if 15+ runners.
Monthly Time Trial
Competitive 5K. Need volunteers, timekeepers, results published.
Cycling Club
Saturday Chain Gang
Fast-paced group. Capped for road safety and bunch riding.
Sunday Social Ride
Cafe stop included. Need headcount for coffee shop booking.
Wednesday Evening Crit
Closed circuit racing. Registration required for insurance.
Sportive Training Ride
Progressive distance build. Route varies by group size.
Triathlon Club
Monday Swim Squad
Lane swimming with coach. Strict cap per lane availability.
Wednesday Brick Session
Bike-to-run transition practice. Need transition area setup.
Saturday Open Water Swim
Safety kayakers required. Minimum 2 kayaks per 10 swimmers.
Race Prep Workshop
Nutrition, pacing, race-day logistics. One-off events.
Embed Events on Your Club Website
Most clubs already have a website — even if it's a simple WordPress or Squarespace site. With Who's In Pro, you can embed an interactive events widget directly into any page. Members visit your site, see what's coming up, and RSVP without leaving the page.
<!-- Paste this into your club website -->
<iframe
src="https://whos-in.app/embed/YOUR_CLUB_ID"
width="100%" height="600"
style="border: none; border-radius: 12px;"
title="Club Events"
/>
Works everywhere
WordPress, Squarespace, Wix, custom HTML
Mobile responsive
Looks great on phones and tablets
Real-time updates
RSVP counts update live on your site
A Note on Safety & Duty of Care
For any club operating on public roads, trails, or open water, knowing who is at each session isn't just convenient — it's a responsibility. If an incident occurs during a group ride or an open-water swim, the first question anyone asks is: "Who was there?"
Accurate real-time attendee list for every session
Members provide contact details when they RSVP
Organisers can check attendance on-the-go from their phone
Capacity limits help maintain safe group sizes
Drop-out notifications so you know who's no longer coming
Before & After Who's In
| Task | Before (WhatsApp only) | After (Who's In) |
|---|---|---|
| Posting a session | Type message, pin it, hope people see it | Create once, share link, automatic reminders |
| Counting RSVPs | Scroll through 40+ replies, tally manually | Real-time dashboard with exact numbers |
| Managing capacity | "Sorry, we're full" after the 20th reply | Automatic waitlist with bump-up on dropout |
| Knowing who's there | Ask "who's here?" at the start line | Tap to check in, live attendee list |
| Sharing with members | Screenshot the details, forward to 3 groups | One link works everywhere, tracks RSVPs |
| Weekly time spent | 2-3 hours per week on admin | 10 minutes per week, tops |
Free vs Pro: What Clubs Get
The free tier covers everything a small group needs. Growing clubs unlock branding, embed widgets, and advanced features with Pro.
Free
Perfect for casual groups
Pro
Free for free events — all Events features included
Get Your Club Set Up in 5 Minutes
Create your account
Sign up free with Google, Apple, or email. Takes 30 seconds.
Create your first session
Add your next training session with date, location, capacity, and what to bring.
Share to your WhatsApp group
Tap "Share to WhatsApp" and drop it in your club chat. Members tap to RSVP.
Add your branding (Pro feature)
Add your club logo, set up your public page, and embed events on your website — all free.
Your club deserves better than a WhatsApp headcount
Join clubs already using Who's In to manage training sessions, group rides, open-water swims, and everything in between. Free to start, takes 5 minutes.
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