Switch from Wild Apricot to Who's In
Wild Apricot prices per member tier — your bill grows as you grow. The UX is dated and the website builder feels stuck in 2010. Move to Who's In Clubs at $8.25/mo billed annually flat — modern UX, unlimited members, full membership operational toolkit.
Everything included in one simple plan. No credit card required to start.
Why organizers switch from Wild Apricot
Per-member tier pricing escalates with growth
Wild Apricot's pricing scales with active member count. A 100-member organisation pays one rate; 500 members pays a much higher rate. As you grow, the cost compounds.
Who's In Clubs is $8.25/mo billed annually flat — unlimited members. The plan price doesn't change as you grow from 50 to 5,000+ members.
Dated member-facing UX
Wild Apricot's member portal + email templates feel dated. Member-renewal flows take more clicks than members expect. New-generation members notice immediately.
Who's In Clubs offers a modern branded PWA: one-tap booking, Wallet pass for member ID, instant directory + event view. Members see your brand, not a generic Wild Apricot skin.
Website builder is the strength — and the weakness
Wild Apricot's bundled website builder is a key selling point but feels like 2010 web design. For organisations that already have a Wix / Squarespace / Webflow site, paying for Wild Apricot's website builder is dead weight.
Who's In Clubs focuses on the membership operational toolkit — directory, dues, events, member portal. Pair with your existing website (Wix / Webflow / Squarespace / WordPress) via embed widgets + DNS sub-routing.
Step 1: Export from Wild Apricot
Get your data out
Export member directory
In Wild Apricot admin, navigate to Members > Export > CSV. Captures name, email, phone, membership tier, renewal date, custom fields.
Export financial / dues data
Finances > Export. Captures dues paid, outstanding balances, transaction history.
Export upcoming events
Events > Upcoming > Export. Captures event title, date, registered attendees per event.
Document membership tiers + benefits
Membership Levels > Export. Document each tier with pricing, renewal terms, included benefits for replication.
Document email templates
Communications > Email templates. If you have customised renewal / welcome / event reminder emails, document for replication in Who's In Clubs.
Step 2: Set up on Who's In
Get running in minutes
Create your Who's In Clubs
Sign up at whos-in.app/clubs. Add organisation name, branding, custom domain.
Configure membership tiers
Recreate your tier hierarchy (e.g., Student, Standard, Senior, Lifetime) with pricing + renewal terms. Family plan support included.
Import member directory
Members > Import. Upload Wild Apricot CSV. Map name, email, phone, tier, renewal date, custom fields.
Set up dues collection + Stripe Connect
Stripe Connect Standard for monthly / annual dues. Auto-renewal, dunning sequences, lapse-handling. Funds deposit directly.
Recreate upcoming events
For each event, set name, date, time, location, member-tier-gated access. Use the Wild Apricot export as reference.
Set up branded member portal + PWA
Members get a branded portal — see directory, manage tier, view upcoming events, message officers. Wallet pass as member ID.
Feature Mapping: Wild Apricot to Who's In
| Wild Apricot Feature | Who's In Equivalent |
|---|---|
| Per-member tier pricing | Flat $99/yr unlimited members |
| Member directory | Member directory + branded UX |
| Membership tiers + dues | Membership tiers + dues + family plans |
| Bundled website builder | Pair with Wix / Webflow / Squarespace |
| Event registration | Event registration + Stripe Connect |
| Email broadcast | Email reminders + WhatsApp via Sent.dm (members with WhatsApp opt-in) |
| Custom member fields | Custom member fields + CRM segments |
| Renewal reminders | Renewal reminders + dunning |
| Mobile member app (basic) | Branded PWA + Wallet pass member ID |
| Limited integrations | Zapier (REST API + OAuth) |
| No conference / studio mode | Studio + Conference also available |
| Forum / discussion (basic) | Broadcast announcements |
Total migration time: ~6-8 hours
Most organizers complete their migration in a single sitting. No technical skills required.
Migration FAQ
Ready to switch from Wild Apricot?
Create your free account and start migrating in under ~6-8 hours. All features included.
No credit card required to get started.