Switch from Cvent to Who's In
Cvent runs on complex contracts and long onboarding. Who's In Conference gives you multi-track agendas, speaker management, and attendee check-in at a fraction of the cost.
Starter and Growth plans, each with a 14-day free trial.
Why conference organizers switch from Cvent
Enterprise contract pricing
Cvent is sold through an enterprise sales process, not published pricing.
Who's In Conference starts at $40.83/mo billed annually, with a 14-day free trial. No per-attendee upcharges.
Complex setup and onboarding
Cvent requires weeks of onboarding, dedicated account managers, and training sessions.
Who's In is self-service. Set up a conference in under an hour. No training needed, no account manager required.
Long contract terms
Cvent locks customers into multi-year contracts with automatic renewals.
Who's In has no contracts. Pay monthly, cancel anytime. No lock-in, no cancellation fees.
Step 1: Export from Cvent
Get your data out
Export your attendee/registrant data
In Cvent, navigate to your event's reporting section. Generate an attendee report and export as CSV or Excel.
Export from each event individually as Cvent doesn't support cross-event bulk exports easily.
Document your agenda and sessions
Go to your event's Agenda section and note all sessions: titles, descriptions, speakers, times, tracks, and room assignments.
Export speaker information
Download your speaker roster including names, bios, headshots, session assignments, and contact information. Check the Speakers module in your event setup.
Save sponsor details and tiers
Document your sponsor tiers (Platinum, Gold, Silver), pricing, benefits, logo placements, and contact details. Save sponsor logos and descriptions.
Download event branding assets
Save your event logo, banner images, email templates, and any custom CSS/branding from Cvent's design tools. You'll re-upload these to Who's In.
Step 2: Set up on Who's In
Get running in minutes
Create your Who's In Conference
Sign up at whos-in.app/conference and create your conference. Set your event dates, venue, description, and branding.
You can create the conference well before your Cvent contract ends.
Build your multi-track agenda
Use the agenda builder to create tracks, add sessions with times and descriptions, and assign rooms.
Add speakers and their sessions
Create speaker profiles with bios and headshots, then link them to their sessions. Speakers can be tagged to multiple sessions across tracks.
Set up sponsor tiers
Create your sponsor tiers (Platinum, Gold, Silver, etc.) with logo placement and benefits. Upload sponsor logos and descriptions.
Configure registration and tickets
Set up registration types (Early Bird, Regular, VIP, Speaker) with Stripe-powered payment processing.
Connect Stripe once and attendees pay straight into your own Stripe account (0% Who's In fee; Stripe's standard processing applies).
Import your attendee list
Upload your Cvent attendee export CSV. Map columns to Who's In fields. Pre-registered attendees can check in via QR code at the venue.
Feature Mapping: Cvent to Who's In
| Cvent Feature | Who's In Equivalent |
|---|---|
| Multi-track agenda | Multi-track agenda builder |
| Speaker management | Speaker profiles and sessions |
| Registration | Stripe-powered registration |
| Badge printing | Badge printing |
| Check-in | QR code check-in |
| Sponsor management | Sponsor tiers and logos |
| Session surveys | No built-in session surveys |
| Mobile app ($$$) | PWA (included, instant access) |
| Email marketing | Attendee communications |
| Analytics & reporting | Conference analytics |
| Venue sourcing | N/A |
| Housing management | N/A |
Total migration time: ~45 minutes
Most conference organizers complete their migration in a single sitting. No technical skills required.
Migration FAQ
Ready to switch from Cvent?
Start your 14-day free trial and migrate in under ~45 minutes.
14-day free trial on every paid plan.