Weekly local walks, 60 members
Free Events tier. Saturday morning easy walk capped at 30 (no permit). Wednesday evening sunset hike capped at 20. Custom question: fitness level. Waiver at signup. Free.
Built for hiking group leaders + outdoor club organizers
Hike RSVPs, gear lists, and waivers — without the spreadsheet
Free RSVPs for weekly walks. Custom signup questions for fitness level, gear, and emergency contact. Waiver acknowledgment built into booking. Multi-day trip deposits through Stripe. No app for your hikers.
Freefor community walks
Built-inwaiver collection
2.7%on paid trips
What hiking group leaders actually need to manage safely
Hiking-group admin is fundamentally different from a yoga class or a book club. You need to know everyone's fitness level, what gear they're bringing, and who their emergency contact is — before they show up at the trailhead. For multi-day trips you need waivers, deposits, and dietary information. For ranger-permitted trails, you need accurate headcount.
Who's In handles all of this in one signup flow. Custom questions per hike — "Have you done a 6-mile mountain trail before?", "Are you bringing your own water filter?", "Emergency contact name + phone". Waiver acknowledgment captured at signup. Multi-day trip deposits through Stripe. Auto-promoting waitlist for permit-capped trails. Weather-cancel broadcast in one tap.
It's free for day hikes and community walks. Studio plan ($15.83/mo annual) adds class packs (e.g., 8-hike intro pass) and member portals when your group grows.
Sound familiar?
You're not alone. These are the challenges we hear every day.
Waivers and emergency contacts on paper, in glove boxes, lost
You print a waiver. People sign it at the trailhead. You stuff them in a binder. Six months later you can't find who signed for which hike. If something goes wrong, that's a real problem.
~70% of community hiking groups operate with paper waivers or none at all
Fitness level mismatches lead to bad days
Beginner shows up for an intermediate hike thinking they can handle it. By mile 4 they're exhausted, and the whole group has to wait. Without a screening question at signup, this happens every other trip.
Avg group hike: 1 in 8 hikers underestimate the difficulty
Permit-capped trails are unforgiving
Some national parks cap groups at 12. You said yes to 16 because "people always drop". Now you're 4 over the permit, the ranger asks, you reorganize at the trailhead. Bad start to the day.
~30% of national park trails have group-size caps
Multi-day trips need deposits + Eventbrite isn't built for it
Backpacking trip in 3 months. $400 deposit. Eventbrite doesn't do payment plans cleanly, takes a hefty cut, and doesn't capture waiver acknowledgment. So you end up with PayPal + email + a Google Doc waiver.
Avg multi-day trip admin: 8+ separate touchpoints across email, payments, and waivers
Features that match how hiking groups actually run trips
Waiver acknowledgment at signup
Every hiker accepts your waiver before booking. Acknowledgment timestamped and stored in their RSVP record. CSV export for insurance or post-trip records.
Custom signup questions
Per-hike questions — "Fitness level", "Have you done elevation gain over 2,000ft?", "Emergency contact name + phone", "Dietary restrictions for trip food". Required or optional.
Per-trail capacity + waitlist
Cap your permit-restricted trail at 12 with strict waitlist. Cap your community easy walk at 30 with friend-of-member +1 allowed. Different rules per hike.
Multi-day trip deposits + payment plans
Set a deposit (e.g., $200) plus full payment due 60 days before. Auto-charged via Stripe. Cancellation policy enforced. Refund flow built in.
Weather-cancel + reschedule broadcast
Forecast turns bad. One tap cancels the hike and broadcasts via email + WhatsApp to every confirmed hiker. Optional rain-date offering with one-tap RSVP.
Apple + Google Wallet trip pass
For multi-day trips, hikers get a Wallet pass with trailhead, gear list, ranger permit number, and your emergency contact. Updates if anything changes.
Three hiking groups, three setups
Permit-capped national park hikes
Group of 12 on alpine routes. Strict capacity. Custom questions: experience with elevation, owns own water filter, emergency contact. Waiver. Free trip with $20 ranger permit pass-through fee.
4-day backpacking trip, $600 deposit
Studio plan or paid Events. $600 deposit, balance due 60 days out. Dietary, gear, fitness questions. Cancellation policy 60-day notice. Apple Wallet trip pass.
Why hiking groups don't fit standard event tools
vs Meetup at $29.99/month (as of 2026) organizer fee. No waiver flow. No per-trail capacity caps. Members have to create Meetup accounts. No payment plans for multi-day trips.
vs Eventbrite for trips
Builds for ticketed events, not waiver-required hikes. ~6% fees on multi-day trips. Custom questions are clunky. No payment plan support.
vs Spreadsheet + PayPal + paper waivers
Works for 5 friends. Breaks at 30+ active hikers. Waivers go missing. Capacity caps drift. Deposits sit in your personal account until you remember to refund.
“We run 4 weekly hikes and 6 multi-day trips a year for 200+ members. Switched from a Google Sheet + PayPal + paper waivers a year ago. The waiver acknowledgment alone is worth it for liability — but the auto-promoting waitlist is what saves my Saturdays.”
Frequently asked
Real questions from hiking group leaders.
- Can I require a waiver acknowledgment before someone can book?
- Yes. Add your waiver text. The acknowledgment is required at signup, timestamped, and stored on the hiker's RSVP record. CSV export for insurance or annual record-keeping.
- Can I ask for emergency contact information per hike?
- Yes. Custom questions per hike — emergency contact name + phone, fitness level, gear ownership, dietary needs. Set them required. Answers are visible only to admins on the dashboard.
- What about permit-capped trails?
- Set a strict capacity. The waitlist auto-promotes when someone drops. Important for ranger-permitted trails where going over is a real issue. You always know your exact head count.
- Can hikers pay a deposit and the rest later?
- Yes. Set a deposit (e.g., $200) and a balance due date. Stripe charges the deposit at signup. Settle the balance in person or via a follow-up Stripe invoice (manual). Refunds on cancellation handled per your policy.
- What if the weather forces us to cancel?
- Tap "cancel" on the hike. A broadcast email + WhatsApp goes to every confirmed hiker. For paid trips, refunds run through Stripe automatically per your policy. Optional rain-date with one-tap RSVP for everyone who signed up.
Run your hiking group with the safety net it deserves
Free for community walks. Built-in waiver, emergency contact, and capacity controls.
Free for community walks and day hikes
Waiver acknowledgment built in
Custom signup questions per hike
Apple + Google Wallet trip passes
