Conference Software for the World's Largest Conference Market
The US hosts more conferences than any country on earth — from Javits Center summits to Moscone Center tech events. Who's In gives US organisers AI networking, custom badges, sponsor portals, and hybrid support — from $49/mo.
Built for United States conference organisers
From local compliance to global hybrid streaming — Who's In handles every detail specific to running conferences in United States.
AI Networking at Scale
US conferences range from 50-person executive roundtables to 50,000-person conventions. Our AI scales to any size — matching attendees by industry, role, and goals in seconds.
Custom Badge Printing
Thermal and desktop badge printing at any US venue. Custom templates for Javits Center, Moscone Center, McCormick Place, Orange County Convention Center, and beyond.
Sponsor & Exhibitor Portals
US sponsors invest millions in conferences and expect measurable returns. Give exhibitors real-time lead capture, session analytics, and post-event pipeline reports.
Multi-Track Agenda Builder
From 3-day enterprise summits to single-day thought leadership events — drag-and-drop multi-track agenda builder handles keynotes, breakouts, hands-on labs, and more.
Hybrid & National Streaming
Reach US delegates across EST/CST/MST/PST timezones. Stream sessions live, run virtual networking, and offer remote speaker slots — standard on every plan.
Apple & Google Wallet Passes
Frictionless check-in at any US convention center. Wallet passes on registration, QR scanner app on iOS/Android. Handles 5,000-person registration queues with ease.
Why United States conference organisers choose Who's In
- Local tax support (USD) — compliant out of the box
- AI attendee matchmaking on every plan
- Sponsor portals with real-time lead capture
- Custom badge printing with QR & LinkedIn codes
- Apple & Google Wallet passes for frictionless check-in
- Hybrid streaming for domestic and international delegates
- Multi-day, multi-track agenda builder
- No per-attendee fees on free events
≈ $49/mo
- Up to 500 attendees
- AI networking & matchmaking
- Custom badge printing
- Sponsor portal
- Agenda builder
- QR check-in scanner
≈ $149/mo
- Unlimited attendees
- Speaker management
- Multi-event analytics
- Priority support
- Custom domain & branding
- Advanced sponsor analytics
2.7% platform fee on paid ticket events. Free events always free.
"Who's In replaced Cvent for our annual US trade conference. The cost savings were significant and the AI matchmaking led to more scheduled meetings in the first hour than we'd get in a whole day before. The product is exceptional."
Top conference venues in United States
Real United States venues where organisers host conferences, summits, and multi-day events.
Javits Center, New York City
Convention centre · 5,000-40,000 delegates
Manhattan's flagship convention centre on the Hudson; hosts BookExpo, Comic Con, and major tech summits
Moscone Center, San Francisco
Convention centre · 2,000-10,000 delegates
Silicon Valley's go-to venue for Dreamforce, GDC, and enterprise software conferences
McCormick Place, Chicago
Exhibition hall · 5,000-30,000 delegates
Largest convention centre in North America; hosts NRA Show, RSNA, and trade expos
Gaylord National Resort, Washington DC
Hotel conference · 1,000-4,000 delegates
National Harbor resort combining lodging and conference space; popular for government and association events
Austin Convention Center
Convention centre · 1,500-5,000 delegates
Heart of downtown Austin; anchors SXSW Interactive and emerging-tech conferences
MIT Media Lab, Cambridge MA
University auditorium · 200-600 delegates
Prestigious academic venue for AI, robotics, and future-of-work symposia
Conference seasons in United States
CES-to-SXSW kickoff season
The US conference year begins with CES in Las Vegas (January) and builds through regional tech summits to SXSW in March — the busiest booking quarter for AV vendors.
Spring association and academic circuit
Professional associations hold annual meetings before summer. University commencement frees campus venues for research symposia and PhD colloquia.
Fall mega-conference season
Dreamforce, AWS re:Invent, Web Summit-adjacent events, and medical congresses pack the autumn calendar. Venue availability is tightest September through mid-November.
Summer retreats and year-end summits
July–August shifts to executive retreats and smaller leadership off-sites. December hosts year-end planning summits and invite-only CEO roundtables.
United States conference organiser spotlight
Marcus Chen
Founders Connect Summit · 1,200 attendees attendees
Marcus launched Founders Connect after noticing that early-stage founders outside San Francisco struggled to access investor networks. The annual summit in Austin pairs 200 startups with 300 VCs through structured pitch sessions and AI-matched 1-on-1 meetings. Three companies from last year's cohort went on to raise Series A rounds within six months.
"The AI matchmaking turned our demo day from a chaotic pitch fest into a precision networking machine — every founder left with at least five qualified investor meetings."
Frequently asked questions
How does Who's In compare to Cvent for US conferences?
Who's In is significantly more affordable — starting at $49/mo versus Cvent's enterprise pricing — and includes AI networking, sponsor portals, and hybrid support out of the box. No lengthy contracts, no per-attendee fees on free events.
Does Who's In support US state tax on conference tickets?
Yes. Configure applicable state and local tax rates on ticket prices, with tax-inclusive or exclusive display. Automated tax receipts for attendees. Consult your tax advisor for specific state requirements.
Can Who's In handle conferences with 5,000+ attendees?
Yes. Who's In scales to 50,000+ attendees. For high-volume check-in, run multiple scan stations simultaneously on any iOS or Android device. Contact us for enterprise pricing above 5,000 attendees.
What US convention centers does Who's In work with?
Who's In is venue-agnostic. Javits Center, Moscone Center, McCormick Place, Orange County Convention Center, Las Vegas Convention Center, and any other US venue. QR scanner runs on any mobile device.
Is there a free trial for US conference organisers?
Yes — free events are free forever on Who's In. Paid event features and sponsor portals are on the Starter ($49/mo) and Pro ($149/mo) plans. 14-day trial, no credit card required.
Run your best United States conference yet
AI networking, custom badges, sponsor portals, and hybrid support — all in one platform built for United States. Start free, upgrade when you're ready.
